Presentation on theme: "Formatting and Editing Skills"— Presentation transcript:
1 Formatting and Editing Skills Objective 3.01: Apply appropriate formatting to keyed documents and use editing tools and operational keys effectively
2 Essential QuestionsWhat is word processing software and what is it used for?Why is formatting applied to fonts, paragraphs, and pages?How can the editing tools in a word processing program assist you?What are the functions of the operational keys on the keyboard?
3 Word ProcessingWord processing software is a type of application software that is used for creating text documents, such as:letters,memos, andreports
4 Title bar – displays the file name of a document Ribbon – replaces menu bars; provides you with groups of commands to use when creating a documentTool bar – provides you with buttons that allow you to access frequently used commandsScroll bar – allows you to scroll throughout a document that is too long to fit on one screenCursor – on-screen blinking character that shows where the next character will appear
5 Typing Paper Standard Paper Size: 8 ½ x 11 inches There are 66 lines per page.Six lines equals one vertical inch.
6 Page OrientationOrientation – the direction in which you can print on a pagePortrait – height is greater than the widthLandscape – width is greater than the heightPortrait8 ½” x 11”Landscape11” x 8 ½”Most word processing documents are printed in portrait orientation.
7 Document MarginsMargin – the blank space at the top, bottom, left, and right of a document where you cannot typeHeader – allows you to type above the top marginat the top of each page of a documentFooter – allows you to type below the bottom marginat the bottom of each page of a document
8 FormatFormat – to place text on a page so that it looks good and is easy to read
9 Text AlignmentTool Bar Alignment ButtonsJustifyLeft AlignRight AlignCenter AlignAlignment – the way multiple lines of text line up along the left, right, or both marginsLeft align – text is lined up along the left margin, leaving a jagged right marginRight align – text is lined up along the right margin, leaving a jagged left marginCenter align – text is centered between both margins, resulting in jagged left and right marginsJustified – text is aligned along the left and right margins, with no jagged edgesLeft align – text is lined up along the left marginRight align – text is lined up along the right marginCenter align – text is centered on the pageJustified – text is lined up along both margins
10 Line SpacingLine spacing – the spacing between lines of text in a documentSingle Space (SS) – Strike Enter 1 time; leaves no blank lines between lines of text in a documentDouble Space (DS) – Strike Enter 2 times; leaves 1 blank line between lines of text in a documentTriple Space (TS) – Strike Enter 3 times; leaves 2 blank lines between lines of text in a documentQuadruple Space (QS) – Strike Enter 4 times; leaves 3 blank lines between lines of text in a documentWord wrap – the automatic wrapping of text from the end of one line to the beginning of the next line without having to press the Enter key
11 American Heart Association Horizontal CenteringWhen text is centered between the left and right marginCommonly usedwhen formatting:InvitationsAnnouncementsTitle pagesLets Hoop It Up!!!Participate in ourHoops For HeartCampaign to help raise money for theAmerican Heart AssociationFebruary 27-March 3, 2012See your PE teacher for more details.
12 Horizontal CenteringClick on the Center align button
13 Vertical Centering When text is centered between the top and bottom marginCommonly used whenformatting:InvitationsAnnouncementsTitle pages
14 Vertical Centering 1. Select Page Layout tab from the ribbon 2. Click on the arrow in the bottom right-hand corner of the Page Setup group
15 Vertical Centering 3. Select the Layout tab from the Page Setup window 4. Choose Center alignment from the Vertical alignment list
16 Text Formatting Ways to format your font: Font – the specific design for a collection of letters, numbers, and symbolsExamples: Times New Roman Chiller BroadwayArial Goudy StoutWays to format your font:Color SIZEBold Underline Italicize
17 Text FormattingBullets and numbering – used to arrange items in a list with each item beginning with a bullet or a number
18 EditingEditing – the process of updating a word processing document to:make changescorrect errorsmake it visually appealing
19 Editing ToolsCut – the word processing tool that removes text or graphics from the current location in a documentCopy – the word processing tool that allows text or graphics to be copied to another location within a document
20 Editing ToolsClipboard – temporary storage location for text or graphics that have been cut or copiedPaste – the word processing tool that places text or graphics that have been cut or copied in a new location within a document
21 Editing ToolsSpell Check – the word processing tool that checks your document for incorrectly spelled words, similar to an electronic dictionaryGrammar Check – the word processing tool that checks selected words in a document for grammatical errorsThesaurus – the word processing tool that allows you to find synonyms (words with similar meanings) for words in a document
22 Shift – Used to capitalize alphabetic keys and type symbol keys Operational KeysHome – moves the cursor to the beginning of a lineBackspace – deletes text to the left of (behind) the cursorInsert – allows text to be inserted within a line of textPage Up – moves one screen above the current cursor positionEscape (Esc) – allows you to exit unwanted menus and dialog boxesTab – used to indent; moves the cursor 5 spaces on a lineNum Lock – locks the numbers of the numeric keypadDelete – deletes text directly in front of (to the right of) the cursorPage Down – moves one screen below the current cursor positionEnd – moves the cursor to the end of a lineCaps Lock – Locks the alphabetic keys in uppercaseEnter – used to move the cursor down to the next lineShift – Used to capitalize alphabetic keys and type symbol keysAlternate (Alt) – used with other keys to access tabs on the ribbonControl (Ctrl) – used with other keys to execute (carry out) out commandsArrow keys – move the cursor in the direction of the arrow, one character at a time
23 Combine operational keys to save time!!! Control and Page Up – moves you to the first page of a multi-page documentControl and Home – takes you to the first line of a documentControl and End – takes you to the last line of a documentControl and Page Down – moves you to the next page of a multi-page document
24 Function Keys Allow you to quickly access frequently used functions Examples:F1 – allows you to access the Help toolF7 – allows you to access the Spell Check tool