Presentation on theme: "Formatting and Editing Skills"— Presentation transcript:
1 Formatting and Editing Skills Keyboarding Objective 4.01 – Apply formatting and editing features and operational keys appropriately.
2 Word ProcessingWord processing software is a type of application software that is used for creating text documents, such as:letters,memos, andreports
3 Title bar – displays the filename of a document Tool bars – provide you with buttons that allow you to access frequently used commandsTitle bar – displays the filename of a documentMenu bar – provides you with a menu of options to use when creating a documentScroll bars – allow you to scroll throughout a document that is too long to fit on one screenCursor – on-screen blinking character that shows where the next character will appear3
4 Typing Paper Standard Paper Size: 8 ½ x 11 inches 11 Vertical Inches There are 66 lines per page.Six lines equals one vertical inch.
5 Page OrientationOrientation – the direction in which you can print on a pagePortrait – height is greater than the width – Default SettingLandscape – width is greater than the heightPortrait8 ½” x 11”Landscape11” x 8 ½”Most word processing documents are printed in portrait orientation.
6 Document MarginsMargin – the blank space at the top, bottom, left, and right of a document where you cannot typeHeader – allows you to type above the top marginat the top of each page of a documentFooter – allows you to type below the bottom marginat the bottom of each page of a document
7 Text AlignmentTool Bar Alignment ButtonsAlignment – the way multiple lines of text line up along the left, right, or both marginsLeft align – text is lined up along the left margin, leaving a jagged right marginRight align – text is lined up along the right margin, leaving a jagged left marginCenter align – text is centered between both margins, resulting in jagged left and right marginsJustified – text is aligned along the left and right margins, with no jagged edgesJustifyLeft AlignRight AlignCenter AlignLeft align – text is lined up along the left marginRight align – text is lined up along the right marginCenter align – text is centered on the pageJustified – text is lined up along both margins
8 Line SpacingLine spacing – the spacing between lines of text in a documentSingle Space (SS) – Strike Enter 1 time; leaves no blank lines between lines of text in a documentDouble Space (DS) – Strike Enter 2 times; leaves 1 blank line between lines of text in a documentTriple Space (TS) – Strike Enter 3 times; leaves 2 blank lines between lines of text in a documentQuadruple Space (QS) – Strike Enter 4 times; leaves 3 blank lines between lines of text in a documentWord wrap – the automatic wrapping of text from the end of one line to the beginning of the next line without having to press the Enter key
9 American Heart Association Horizontal CenteringWhen text is centered between the left and right marginCommonly usedwhen formatting:InvitationsAnnouncementsTitle pagesLets Hoop It Up!!!Participate in ourHoops For HeartCampaign to help raise money for theAmerican Heart AssociationFebruary 27-March 3, 2006See your PE teacher for more details.
10 Horizontal Centering Using the menu bar 1. Access the Format menu bar option2. Select the Paragraph option
11 Horizontal Centering Using the menu bar 3. Choose Centered alignment from the Paragraph window
12 Horizontal Centering Using the tool bar Click on the Center alignment button on the tool bar
13 Vertical Centering When text is centered between the top and bottom marginCommonly used whenformatting:InvitationsAnnouncementsTitle pages
14 Vertical Centering1. Select Page Setup from the File menu bar option
15 Vertical Centering 2. Select the Layout tab from the Page Setup window 3. Choose Center alignment from the Vertical alignment list
16 Ways to format your font: Text FormattingFont – a collection of letters, punctuation marks, numbers, and special charactersExamples: Times New Roman BroadwayArial Comic Sans MS Lucida CalligraphyChiller Elephant Goudy StoutWays to format your font:Add color Make boldUnderline Italicize
17 Text FormattingBullets and numbering – used to arrange items in a list with each item beginning with a bullet or a number
18 EditingEditing – the process of updating a word processing document to:make changescorrect errorsmake it visually appealing
19 Editing FeaturesCut – the word processing feature that removes text or graphics from the current location in a documentCopy – the word processing feature that allows text or graphics to be copied to another location within a document
20 Editing FeaturesClipboard – temporary storage location for text or graphics that have been cut or copiedPaste – the word processing feature that places text or graphics that have been cut or copied in a new location within a document
21 Editing FeaturesSpell Check – the word processing feature that checks selected words in a document for spelling errors, similar to an electronic dictionary
22 Editing FeaturesGrammar Check – the word processing feature that checks selected words in a document for incorrect grammar use
23 Editing FeaturesThesaurus – the word processing feature that allows you to find synonyms (words with similar meanings) for words in a document.
24 Shift – Used to capitalize alphabetic keys and type symbol keys Operational KeysHome – moves the cursor to the beginning of a lineBackspace – deletes text to the left of (behind) the cursorInsert – allows text to be inserted within a line of textPage Up – moves cursor one screen up.Escape (Esc) – allows you to exit unwanted menus and dialog boxesTab – used to indent; moves the cursor 5 spaces on a lineNum Lock – locks the numbers of the numeric keypadPage Down – moves cursor one screen down.Delete – deletes text directly in front of (to the right of) the cursorEnd – moves the cursor to the end of a lineCaps Lock – Locks the alphabetic keys in uppercaseEnter – used to move the cursor down to the next lineAlternate (Alt) – used with other keys to access commands on the menu barShift – Used to capitalize alphabetic keys and type symbol keysArrow keys – move the cursor in the direction of the arrow, one character at a timeControl (Ctrl) – used with other keys to execute (carry out) commands
25 Combine operational keys to save time!!! Control and Page Up – moves you to the first line of the previous page of a multi-page documentControl and Home – quickly takes you to the first line or beginning of a documentControl and End – quickly takes you to the last line of a documentControl and Page Down – moves you to the first line of the next page of a multi-page document
26 Function Keys Allow you to quickly access frequently used functions Examples:F1 – allows you to access the Help featureF7 – allows you to access the Spell Check feature