1. Introduction to Word 2007

2. Word is a word processing software
Word is a word processing software. You can use it to type letters, reports and other documents
A template is a pre-defined layout for a document. Word provides templates for documents like calendars, resumes, memos and flyers
Word Basics

3. Word Basics Open a file:FILE > OPEN Save a file: FILE > SAVE AS
Save allows you to save something you have saved before and you corrected it.
Save as allows you to save something with a new identity,
Printing Icon:
Shortcut: CTRL + P
Word Basics

4. Selecting & Moving Text
Selecting text quickly without clicking and dragging the mouse:
Select a word double click the word
Select a sentence ctrl > click
Select a paragraph triple click the sentence
Select a whole document ctrl a
Besides cut and paste text can be dragged and dropped to other locations
Selecting & Moving Text

5. Undo/Redo Draw the icon to Undo an action
Draw the icon to Redo an action
The Undo icon can be found on the quick access toolbar
Undo/Redo

6. Formatting Formatting features in the font group include
font size
font face
bold
underline
italics
change case
font color
Keyboard short cut to change fonts caps SHIFT F3
The format painter button allows you to copy font appearance and style
To repeat the same style in multiple places, format painter twice
Format Painter icon
Formatting

7. Alignment List four types of alignments found in the paragraph group
CENTER
LEFT
JUSTIFY
RIGHT

8. Spacing The line spacing button is in the paragraph group.
Line Spacing Shortcut keys
Double CTRL + 2
Single CTRL + 1
1.5 CTRL + 5
Spacing

9. Styles & Themes Styles are located on the homes tab > styles group
Themes is a set of unified formats for
fonts
colors
graphics
Themes can be found on the page layout tab > themes group
Themes can only be applied if a style has been added to the text
Styles & Themes

10. Spelling & Grammar Spell Check icon
Menu review tab > proofing group
AutoCorrect automatically corrects common spelling errors as you type
Auto Complete guesses certain words you are keying in from the first few letters keyed
When a word has a is incorrect spelling a red wavy line appears
When the grammar/punctuation is incorrect a green wavy line appears
Spelling & Grammar

11. Path to set margins: page layout tab > page setup group > margin button

12. Write the path to create a header/footer insert tab > headers or footer
What items go in the header and footer
HEADER:
NAME
ASSIGNMENT NAME
PERIOD
FOOTER:
QUICK DATE
TEACHER
Headers & Footers

13. Letters
Word #2

14. The primary method of written communication before email was LETTER WRITING
Even through has become the most popular form of communication nowadays, it is still seen as INFORMAL by most people, and does not carry the same weight than written letters.
The general rule is that FORMAL SITUATIONS are better handled through WRITTEN letters than through .
Letters can be broken down into 2 categories PERSONAL and BUSINESS
Letters

15. LETTERHEAD is the heading at the top of a sheet of letter paper, usually consisting of the
Company name, address, phone/fax number, and website.
Sometimes a design/logo. maybe included
When no letter head exists be sure to include the writers ADDRESS .
The address can be placed in one of two places in a PERSONAL LETTER immediately above the DATE or two lines immediately below the SIGNATURE BLOCK
Letterhead

16. Letters can be formatted as BLOCK or MODIFIED BLOCK style.
In a block style letter each line begins at the LEFT margin
In a modified block letter the DATE and SIGNATURE BLOCK are tabbed over to the CENTER position or the 3.0 on the ruler.
Block & Modified Block

17. Open punctuation has NO punctuation after the salutation or the complimentary close.
Dear Mr. Smith
Sincerely Johnny Bord
A mixed punctuation letter has a COLON after the salutation and a COMMA after the complimentary close.
Dear Mr. Smith:
Sincerely, Johnny Bord
Punctuation

18. The signature block is blank are left for the COMPOSERS SIGNATURE
If the composer of the letter does not type the letter the TYPISTS INITIALS should be included below the composers name and title
The words ENCLOSED or attached line indicates that there is more in envelope or that something is attached to the letter.
The letters CC at the bottom of a letter indicates that someone else has received a COMPLIMENTARY COPY of the letter
Letters should have 1in margins
More about letters

19. Margins are the blank area around the top, bottom, and sides of a page
Alignment refers to the position of text between the margins
Types of alignment include
Left
Center
Right
Justified
Formatting

20. Line spacing is the amount of space between lines of text
The Show/Hide button shows the formatting in the document, specifically the amount of spacing.
Show/hide button is located in the Paragraph group
Formatting (cont)

21. Tabs Default Tabs are .5 inches Four Types of tabs
Left
Right
Center
Decimal
Tabs can be set by using the tab box located to the left of the ruler bar
Tabs

22. Tabs (cont) The path to set tabs using the paragraph group
Paragraph Group > Dialog Box > Tabs
Tabs (cont)

23. The tab dialog box can also be opened by double clicking on a tab on the ruler bar
Solid, dashed, or dotted lines which fill-in blank space before a tab are called
Leader lines
Dot Leader line
Tabs (cont)

24. Tabs (Cont) Clear Tabs Move Tabs Click and Drag off the ruler bar
Click and drag to new location on the rule bar
Tabs (Cont)