HIRING REFORM – HOW TO APPLY TO USAJOBS WHAT APPLICANTS NEED TO KNOW 1

President’s Hiring Initiative Memo 11 May 10 Streamline hiring process End to End Goal – 80 days Category Rating for Competitive Examining User friendly application process Shorter and “plain language” announcements Eliminate written essay style questions Apply by cover letter/resume Transparency to applicants Notification at four points in process Receipt/evaluation/referral/selection Manager accountability for hiring Appraisal element Engagement in critical points in the hiring process 2

DON Implementation Plan Use OPM’s USAJOBS/USA Staffing recruitment tools –Already in use for delegated examining –Replaces CHART and Resumix Transition merit staffing NLT 30 Sep 2011 –All other hiring sources –Includes current employees, transfers, veterans, etc. Replace crediting plans and skills with assessment questionnaires Achieve End to End staffing time of 80 days by end of

Key Changes USAJOBS, Application Manager, and USA Staffing Elimination of CHART and Resumix Change in Staffing Tools Use of Assessment Questionnaires (replaces crediting plans and skill phrases) Use of category rating for delegated examining Change in Candidate Assessment Process Improved time to hire: 80 days E2E Model Applicant Satisfaction: 4 touch points Manager Satisfaction: Quality of candidates Measuring Success 4

Introduction to USAJOBS USAJOBS is the official job site of the U.S. Federal Government. In USAJOBS you can: 5 Create an AccountBe InformedLook For A Job Build and store up to five distinct resumes. Create and save job searches to receive automatic notifications. Apply for jobs or save them to review later. Search by Agency, Occupation, Grade, Location, etc. View jobs available to the general public and those available to Federal employees. Apply to Federal Agencies. Learn how to use USAJOBS by accessing their tutorials. Learn about the federal hiring process. Learn about special hiring programs.

USAJOBS –Key Benefits One stop for all Federal, DoD and DON vacancies Stores up to five resumes Ability to upload attachments and resumes Ability to store up to 25 jobs of interest notification of job postings Similar/enhanced functionality to CHART A side by side comparison of the tools is available at: AJOBS%20Chart%20Comparison.pdf 6

USAJOBS Main Page To begin the application process go to –Create an account to store your resume(s), upload supporting documents, create job preferences, etc. 7

Create An Account To create an account, applicants must enter their contact information, a username and password and answer a few security questions 8

USAJOBS – My Account page Functionality of USAJOBS account: Manage My Account Build/upload new resumes Upload and save documents to support your application Check application status Create job search agents Review any saved jobs Access help under Info Center 9

Search Jobs There are two areas where applicants can start a job search: –Search Jobs from the upper left tool bar or –Search Jobs on the My Account page which uses keyword and location options 10

Advanced Search Advanced Search allows applicants to filter their search through a variety of parameters (e.g. department or agency, series, grade, job title) 11

Job Search Results The Search Results page provides a variety of options, such as view announcement, save the job for later, save as a search agent or refine search 12

Job Announcements The vacancy announcement is tabbed for easy reading and allows the applicant to apply online, print the announcement, share and save the announcement 13

Select Resume & Attachment(s) Once Apply Online is selected, applicants will be asked to select a resume and any attachments Applicants can store up to five different resumes and up to 10 attachments Select the appropriate resumes and click the Apply for this position now button 14

Transition to Application Manager Application Manager is used to collect online applications and assessment information for specific positions Allows applicants to manage their application submissions Applicants will be directed to Application Manager to complete their application and assessment questionnaire Application Manager is a supporting component system of USAJOBS 15

Application Manager Application manager allows applicants to: Complete assessment questionnaires Track application packages Upload documents Access copies of previously submitted application packages Obtain detailed application status and notifications for announcements 16

Application Manager Applicants who have an existing account can enter their user name and password Applicants who do not already have an account will be prompted to create one 17

Application Manager –link to USAJOBS The first time an applicant logs into Application Manager, they must enter their Social Security Number (SSN) and name It is important that the SSN and name match the information in USAJOBS. These two data fields link Application Manager and USAJOBS accounts 18

Biographic Data 19 Application Manager will prompt the applicant to complete each piece of the application starting with their biographic data

Eligibility Questionnaire 20 The Eligibility information section asks questions regarding veterans preference, lowest grade acceptable and other questions previously needed in the “additional data sheet” of the legacy CHART system

Specialized Experience 21 Applicants will then address statements related to possession of specialized experience for the position

Task Questions 22 Applicants are then prompted to address task based questions linked to the key knowledges, skills and abilities they have

Re-Use Documents 23 The system allows applicants to attach or re-use documents they might have previously submitted for other vacancy announcements

Upload Documents Applicants may upload a new resume and any other attachments that may not have been in their USAJOBS account; These documents will be available in the ReUse Documents section in the future This section also provides a fax cover sheet for documents unable to be uploaded, however uploading documents is strongly encouraged 24

Accessing SF-50s thru My Biz 25 Current DON applicants can access a copy of their SF-50 through the DCPDS Portal’s MY BIZ tool Select My Information then Personnel Actions to access all SF-50s. Applicants can save copies and upload them to their USAJOBS account Additional information on using MY BIZ is available at

Submit My Answers 26 The system tracks missing information and prompts applicants to complete the required sections if needed. Once all required questions have been completed, click the Submit My Answers button

Confirmation Message 27 Applicants will receive a confirmation message on-line and via when submission is complete

Vacancy Status Application Manager allows applicants to view the status of their application packages 28

Vacancy Details Page The details page allows applicants to view the details of a vacancy View job announcement Change answers (if open) Add documents View/print answers View Status of assessments/documents View notices/messages View application package history 29

4 Steps to Successful Submission Carefully review Job Announcement and instructions provided in the How to Apply section Create USAJOBS and Application Manager Accounts if you haven’t done so already Complete Assessment Questionnaire in Application Manager and submit all required supporting documents online or via fax Check your Application Status before and after the closing date of the job announcement 30

Help Available to Applicants USAJOBS Information Center: Application Manager help: Fact sheets and tips on transition and use of USAJOBS: nhr/Employment/hiringreform /Pages/ApplicantToolkit.aspx Questions on hiring reform and transition: 31