South Carolina 2013 PASS March & May STC and TA Training 1

What’s New for 2013? 2 NEW!

PASS March Key Dates 3 March 2013 MondayTuesdayWednesdayThursdayFriday 1 45 All March Materials in Districts Writing Day 1 20 Writing Day 2 21 Make-up 22 Make-up 25 Make-up 26 Make-up 2728 Districts Return Materials 29

April - May 2013 MondayTuesdayWednesdayThursdayFriday 22 All Materials in Districts ELA 8 Mathematics 9 Science Grades 4 & 7; Science or Social Studies 3, 5, 6, & 8 10 Social Studies Grades 4 & 7 Make-up (3, 5, 6, & 8 only) 13 Make-up 14 Make-up District Return Shipment 1 15 Make-up 16 Make-up 17 Make-up 2021 District Return Shipment PASS May Key Dates 4

March 2013 Districts receive Form A and customized materials By March 5 Day 1 and Day 2 tests; make-up testing March Districts return scorable & nonscorable materials March 28 Key Dates 5

April-May 2013 Districts receive Form A and customized materials; new student and override labels By April 22 TestingMay 7-17 Shipment 1 - Districts return scorable & nonscorable materials May 14 Shipment 2 – Districts return all remaining materials May 21 Key Dates 6

Secure Test Materials 7

Handling Secure Test Materials 8

Test Security 9

10

Test Security Agreement Forms 11

Test Security Violations 12

Test Security – Case 1 13

Case 1 Explanation 14

Test Security – Case 2 15

Case 2 Explanation 16

Test Security – Case 3 17

Case 3 Explanation 18

Test Security – Case 4 19

Case 4 Explanation 20

Test Security – Case 5 21

Case 5 Explanation 22

Test Security – Case 6 23

Case 6 Explanation 24

Test Security – Case 7 25

Case 7 Explanation 26

Test Security – Case 8 27

Case 8 Explanation 28

Test Security – Case 9 29

Case 9 Explanation 30

Security Checklists are used to track and monitor the distribution and receipt of secure materials. Districts elect whether schools use electronic or paper security checklists. Security Checklists contain spaces to: Sign out and sign in materials to/from TAs and STCs Indicate the date materials were packaged for return Record notes to indicate if materials were damaged, destroyed, etc. Security Checklists 31

Security Checklists - Paper 32 STC retains yellow copy DTC retains pink copy White copy returned to DRC in security checklist envelope School Security Checklists – 3-part colored paper

Security Checklists - Electronic 33

Security Checklists - Electronic 34

Test Materials 35

Test Booklets 36

Answer Documents 37

Answer Documents 38 Science Social Studies Math ELA

Answer Documents 39

Preprinted answer documents are provided separately. Student marks multiple-choice answers for all tests in large print test booklet; the TA must transcribe all multiple-choice responses into the answer document for March and May. For March Day 1 Writing, student writes extended-response in large-print test booklet. Large Print Form A-LP 40

Loose Leaf Form A-LL 41 Preprinted answer documents are provided separately.

Sign Language Form C-SL 42 Preprinted answer documents are provided separately.

Braille Form C-BR 43 Preprinted answer documents are provided separately. The TA must transcribe all multiple-choice responses into the answer document for March and May. For March Day 1 Writing, the contractor will transcribe Braille extended-responses.

Shrinkwrapped by grade/subject w/purple range sheets Includes forms W01 (writing), L01 (ELA), M01 (math), S01 (science), and H01 (social studies) Forms (W01, L01, M01, S01, H01) can be used from overage, if needed. Form A Oral Administration Test Booklets Oral Administration Forms A, A-LP, and A-LL 44

Produced for all grades and subjects Form A Oral Administration Scripts Oral Administration Forms A, A-LP, and A-LL 45 Produced for grades 5-8, all subjects For use with a computer Expires the day after the last day of make-up testing: March 27 and May 18 Can be used for make-up testing Form A Audio CD-ROMs Note: All oral administrations must begin with the administration directions in the TAM.

Customized Administration Forms C-BR and C-SL 46 Note: All oral and signed administrations must begin with the administration directions in the TAM.

Identifying Answer Documents 47

New Student Labels 48

Sample New Student Label (May Only) 49

Override Labels 50

Sample Override Label 51

Do Not Score Labels 52

Handcoding student name is optional for preprinted answer documents, but is recommended Coding Preprinted Documents 53 Sample of Preprinted Data

Code the fields not submitted via precode Coding Preprinted Documents 54 Top of Page 2 (March & May Answer Documents)

Handcoding student name is mandatory for non-precoded answer documents. Coding Non-precoded Documents 55 Write information on override label and apply to designated area.

Code all applicable fields. Coding Non-precoded Documents 56 Top of Page 2 (March & May Answer Documents)

Code all applicable fields. Coding of Answer Documents 57 March Writing Answer Documents – Bottom of Page 2 IEP Invalidation Bubble This bubble should be darkened if: A student receives a non-standard accommodation that is not specified in the IEP or The IEP team determines that the test administration is not valid.

Code all applicable fields, per subject. Coding of Answer Documents 58 May Answer Documents pages 2 & 3

Coding of Answer Documents 59 Print TA Name: page 2 (March) pages 2 and 3 (May) Test Administrator Name: Print the first and last name of the test administrator on the line provided in the answer document for each subject. NEW!

Returned in a box designated for scorable materials Returned in a box designated for scorable materials Will this answer document be scored? 60 Yes. The preprinted answer document was returned in a box designated for scorable materials.

Returned in a box designated for scorable materials Returned in a box designated for scorable materials Will this answer document be scored? 61 Yes. The Preprinted New Student Label was correctly applied and the answer document was returned in a box designated for scorable materials.

Returned in a box designated for scorable materials Returned in a box designated for scorable materials Will this answer document be scored? 62 Yes. The Override Label was correctly applied and the answer document was returned in a box designated for scorable materials.

Returned in a box designated for scorable materials Returned in a box designated for scorable materials Will this answer document be scored? 63 No. Even though the answer document was returned in a box designated for scorable materials, there was no label applied. The answer document will not be scored.

Will this answer document be scored? 64 No. Even though an Override Label was correctly applied, the answer document was returned in a box designated for nonscorable materials. It will not be scored. Returned in a box designated for nonscorable materials Returned in a box designated for nonscorable materials

Will this answer document be scored? 65 No. The answer document had a Do Not Score label applied. It will not be scored.

Coding Form Type & Form Number All Answer Documents 66 Instructions for coding form type and form number are included in administration directions. Students code this info on answer doc

Answer Document Return Form (Electronic) 67 Located on eDIRECT. Enter the quantity of answer documents for shipment 1 and/or shipment 2. Complete Fall Assignment information, if necessary. The answer document total is automatically calculated. ADRF is used to indicate the number of answer documents being returned.

Fall Assignment Data Grid VALUEFINAL VALUE Precode 1Electronic AD Return Form 2 Student’s Answer Document 3 Tested School’s ID PrecodeElectronic AD Return Form Student Document         68

Science and Social Studies Assignment Lists 69

Science and Social Studies Assignment Lists 70

Science and Social Studies Assignment Lists (via eDIRECT) 71

Assigning Science or Social Studies Tests to New Students 72 Automatically assigns science or social studies tests to new students New students are those who entered school after the March precode update file Available April 22 through May 17 (last day of make-up testing) Use the interactive program called Student Registration, which is accessible through eDIRECT

Assigning Subjects for New Students 73

Assigning Subjects for New Students 74

IEP and 504 Accommodations 75 Presentation Highlighting, cueing, reading aloud to self, repeating/ signing directions, customized forms, oral or signed administration* Scheduling Testing over multiple sessions and/or days or in the afternoon Timing Frequent or extended breaks Setting Seating, location, small group or individual administration * Note: An oral or signed administration of the ELA test in grades 3 or 4 is a non-standard accommodation.

IEP and 504 Accommodations 76

ESOL/LEP Students 77

School Test Coordinator Requirements 78

School Test Coordinator Responsibilities 79

School Test Coordinator Responsibilities 80

STC Procedures During the Test Administration 81

Guidelines for Make-Up Testing 82

STC Return Procedures for All Return Shipments 83 May 14 and May 21 March 28 STCs must understand return procedures in the TAM (pages 38–44). Ensure that accommodation codes have been accurately bubbled. Confirm that all scorable answer documents have preprinted information or a label applied.

STC Return Procedures for All Return Shipments 84

Typed/Separate Paper Responses (Applies only to Writing) 85 Establish proper margins for extended response pages. Type or write “Final Response” and student’s full name and answer document security number on each page. Cut out and tape the student’s response on the “Final Draft” pages in the answer document. Return answer documents with taped separate responses in the red “Response Envelope” NEW!

Responses on Separate Paper 86 The response taped on the “Final Draft” pages of the answer document will be considered the student’s final response. Scores for incorrectly returned separate paper responses will be available only at the district’s expense. Multiple-choice responses that are not transcribed into the answer document or are returned on separate paper will not be scored.

March Writing – Special Return Instructions 87 Provide the required student information on each sheet as specified on page C-22 of the TAM. Tape typed/separate responses into the student’s answer document. Instructions are on pages C-22 and C-23 of TAM. Place answer document in red “Response Envelope.” Typed/Separate Paper Responses for Students Using Form A, Loose-Leaf, and Sign Language Put the red “Response Envelopes” in a scorable box.

March Writing – Special Return Instructions 88 Form A Large-Print Place test booklet AND answer document in red “Response Envelope” Put the red “Response Envelopes” for Large-Print and all Braille materials in a scorable box. Form C Braille Place all materials in plastic bag provided for return

Special Return Procedures Braille Form C-BR 89

STC Return Procedures March Return Shipment 90 Scorable boxes contain: Answer Documents for students who have completed testing Red Response Envelope containing typed/separate paper responses and large- print test booklets with answer documents Braille test materials in plastic bag

STC Return Procedures March Return Shipment 91 Nonscorable boxes contain: All remaining secure test materials Envelopes containing rough drafts and graphic organizers Envelopes containing school security checklists (if returning in school boxes)

STC Return Procedures 92

Scorable boxes include: All scorable answer documents, including answer documents for students testing with Braille materials. Affix a pink return shipping label to each box. STC Return Procedures May Return Shipment 1 Nonscorable boxes include: Test booklets and customized materials that are no longer needed for testing. Affix a gray return shipping label to each box. 93

Scorable boxes include: All remaining scorable answer documents, including answer documents for students testing with Braille materials. Affix a pink return shipping label to each box. STC Return Procedures May Return Shipment 2 94 Nonscorable boxes include: All remaining test booklets, unused answer documents, and customized materials. Affix a gray return shipping label to each box.

Place all scorable test materials in plastic return bags provided by DRC. Seal the bags tightly and place in scorable boxes. Packaging Procedures 95

Packaging Procedures 96

Packaging Procedures 97

Packaging Procedures 98

Packaging Procedures 99

Place the carrier label on Flap B, if applicable. Packaging Procedures 100 PASS March Scorable and Nonscorable Labels PASS May Scorable and Nonscorable Labels

Sample Return Shipping Labels 101 MARCH MAY

Test Administrator Requirements 102

Test Administrator’s Responsibilities Before Test Administration 103

Test Administrator’s Responsibilities During Test Administration Make sure dictionaries and thesauruses are available for Day 1 writing. Read the “SAY” parts of the Administration Directions to students. TAs must not deviate from the directions for conducting the test. Check that students are following directions. Do not talk on the telephone or work on the computer (or engage in any other distracting activity) during testing. 104

Make sure all student typed/separate paper responses are properly labeled and taped into answer documents. Place Braille materials into the plastic bag. Complete demographic information as needed, and print your first and last name on the “Test Administrator Name” line. Sign in secure materials on the school security checklists. Record absent students on the Make-up Roster. Test Administrator’s Responsibilities After Test Administration - March 105

Test Administrator’s Responsibilities After Test Administration - May 106

Monitor Requirements Use of monitors is recommended. Monitors must be trained. Sign the Agreement to Maintain Test Security and Confidentiality form. Monitors cannot be in rooms where their close relatives are being tested. Monitors must not be left in charge of a test administration session. 107

Monitor Responsibilities 108

Monitor Responsibilities 109

All electronic reports are posted to eDIRECT. Rosters Individual Student Reports Data Files District data files posted to eDIRECT by June 17. Student rosters, fall assign rosters, and parent letters posted to eDIRECT June 18. ISRs posted to eDIRECT June 27. ISRs and student labels (paper) delivered by July 25. Reporting 110 Parent Letters