November 11, 2012 Meeting Minutes

Management Division Meeting Agenda TopicsStart Time Welcome and Introduction1:00 PM Review and approval of agenda1:10 PM Discussion of Agenda topics-Part 11:15 PM Break2:00 PM Discussion of Agenda topics-Part 22:10 PM Coffee and networking3:00 – 4:00 PM

Management Division Meeting Agenda TopicsStart Time Review and approval of agenda1:10 PM Summary and Appraisal of Key FY13 Activities Overview of Technical Communities Operating Board (TCOB) activities Discussion of FY12 and FY13 activities MD Newsletters Social Media channel MD Outreach ME Magazine Article Contribution Electoral planning for FY14 leadership team Joint Efforts with Other Groups CY2013 Event Planning

The Management division is a diverse group that is involved in several activities throughout the year The Management Division is one of the most diverse groups within ASME… …whose purpose is to promote the art and science of engineering management… …through a diverse set of activities every year Group composition ~10,000 globally located members Part of the Engineering and Technology Management Group (ETMG) of ASME Comprises of professionals with diverse set of qualifications related to engineering and management Mission of Management Division Promote the art and science of engineering management Foster the interchange of ideas Provide opportunities for education and training Recognize outstanding achievements by members Key Activities Support of Engineering Management Certification program Annual Retreat Annual IMECE conference meeting Local tours of engineering attractions Networking events Technical training events/seminars

ObjectivesActivitiesStatus Engage our existing membership  Publish 3 newsletters annually  Create a social media channel to enhance interaction  Organize periodic meetings (virtual and in-person) to discuss MD related issues  Selectively engage regional ASME chapters Promote awareness of the MD  Selective and periodic outreach to engineering management programs to attract students Share leading engineering management practices / experiences  Publish article in ASME magazine in early 2013  Jointly explore opportunities to create videos on leading practices with other divisions of ASME  Jointly explore opportunities to hold training classes with ASEM Identify next generation of leadership  Conduct electoral process and facilitate transition to next leadership team Status of Key MD objectives for FY2013 The executive committee of the Management Division (MD) focused on 3 key objectives for FY2013, pursued selected activities in alignment with these objectives and achieved mixed success On track or completed Did not startNeeds significant improvement Moderate progress but room for improvement Can be completed with extra help

AccomplishmentsKey ObjectivesNext Steps  Expand the reach of the executive committee to engage with MD members  Create a feeling of community  Increase the awareness of MD activities  Allow MD members to share knowledge and expertise with the broader community  Publish 3 newsletters annually  Two newsletters published (June 2012, October 2012) resulting in several s and points of feedback from current member population  Contributions related to  Impact of social media on product design  Project management certification were published  On track to publish 3 rd newsletter before LTC 2013  Continue efforts related to publication of newsletter  Assess and execute on opportunities for improvement Activity Status – MD Newsletter Two newsletters have been published in CY2012 by the executive committee resulting in growth of awareness about MD activities and increased engagement with current members Meeting Minutes  Continue publishing newsletter at established intervals (3 a year)  Need content from broader MD members :Chetan to follow up

AccomplishmentsKey ObjectivesNext Steps  Expand the reach of the executive committee to engage with MD members  Enable MD members to communicate with each other  Create a feeling of community  Increase speed and frequency of communication of the MD community  Align with the ongoing efforts of ASME towards becoming more social  Proposed LinkedIn merger to bring the ASME Engineering Management Group under the ASME Group is in progress awaiting feedback from ASME staff  Management Division's Twitter account is up & live  Follow us  Proposed link on ASME Facebook page to ASME.org web page of the Management Division: to be discussed at the conference  Outline and implement strategy for engagement  Align with broader ASME policy and procedures on social media governance Activity Status – Social Media Channel The foundation for the social media channel has been laid and additional work related to engagement and content strategy needs to be executed in to order to ensure success of the initiative Meeting Minutes  Wolfgang to develop content strategy for engaging MD members through social media channel  Wolfgang to ensure alignment with broader ASME social media policy. Erin Dolan to provide copy of policy to Wolfgang and MD exec committee

AccomplishmentsKey ObjectivesNext Steps  Expand awareness of Management Division within and outside of ASME  Attract current and potential members to the Management Division  Explore opportunities to grow relationships with selected engineering management schools  Flyers and s were sent out to selective schools in Canada and the Houston area  Several challenges related to  Channel management  Value proposition  Call to action  Volunteer resources faced resulting in lack of response from schools  Assess viability of initiative  Modify call to action to post / distribute flyer  Develop and pursue alternative strategy to manage promotion through channel  Promote availability of 11X14 flyer for online download to ASME student chapters and Sections  Continue appraisal of effort and account for second order benefits related to current member engagement with MD  Evaluate opportunities to promote knowledge webcasts / seminars jointly developed with other groups Activity Status – Engineering Program Outreach While a focused effort was made to engage with selected engineering management programs, the challenges encountered resulted in lack of known response to the outreach efforts Meeting Minutes  Committee voted to continue outreach effort  Chetan to generate outreach flyer  Siva to coordinate outreach to local ASME student chapters via digital channels

AccomplishmentsKey ObjectivesNext Steps  Promote the art and science of engineering management  Educate non MD members on engineering management principles and issues  Leverage MD members knowledge and expertise in relevant areas  Increase awareness of MD to the broader ASME community  Topic and author (Dr. Wolfgang Mueller Leydig) identified for magazine publication  Jointly led effort between ME magazine and MD team  Continue collaborative efforts  Ensure timely publication of article in ME magazine Activity Status – ME Magazine Article Contribution MD is on track to publish an article in the early part of CY2013 (target Q1) thereby fulfilling its objective of promoting the art and science of engineering management Meeting Minutes  Wolfgang to coordinate logistics of article publication with Harry Hutchinson

AccomplishmentsKey ObjectivesNext Steps  Identify and elect executive committee members  Develop pipeline of talent and next generation of leaders  Provide opportunities for leadership to MD members  Identifying and working with several high potential members for the FY14 executive committee  Senior leadership positions within executive committee are on track to be filled for FY14  Develop detailed list of positions and matching candidates by Feb, 2013  Conduct elections during LTC 2013  Develop and execute plans for transition by SAM 2013 Activity Status – Electoral planning for FY14 leadership team MD is on track to conduct electoral process during LTC 2013 and elect a full roster of the executive committee Meeting Minutes  Chetan to drive electoral planning efforts. Target Completion: March 2013 (LTC)

AccomplishmentsKey ObjectivesNext Steps  Collaborate with groups – internal and external to ASME – with similar objectives to MD  Leverage knowledge and expertise of other member organizations for the betterment of MD members  Several high – quality ideas were proposed and discussed within the executive committee  Proposed ideas continue to be relevant and valuable to the MD members  However, due to several challenges related to resource commitments, timing of milestones no major accomplishments were achieved in this domain  Assess viability of joint events with ASEM  Focus on efforts related to video based knowledge sharing with committed support from ASME staff  Identify target segments for promotion of videos  Explore opportunities to collaborate within ETMG organization (Safety Engineering and Risk Analysis Division (SERAD), Technology and Society (T&S)) for IMECE session/s Activity Status – Joint Efforts with Other Groups Due to several challenges related to lack of resource availability and timing of milestones, no major milestones were achieved in this domain Meeting Minutes  Ted Aanstoos to look into modalities of working with ASEM  Ted Aanstoos to look into modalities of sponsoring student award

AccomplishmentsKey ObjectivesNext Steps  Organize and conduct periodic in – person meetings to facilitate collaboration and efficient administration  Provide opportunities for high – touch interaction with current MD members  Engage with broader ASME community  MD meetings successfully conducted during LTC 2012, Summer Annual Meeting and IMECE 2012  Several conference calls conducted during CY2012 resulting in achievement of selected 2012 MD goals  Coordinate plans for  LTC  SAM  IMECE  Assess and implement opportunities for improvement  Identify date for next conference call  Develop set of milestones and plans to be completed by next conference call Activity Status – CY2012 and CY2013 Events The executive committee successfully conducted several meetings in CY2012 resulting in accomplishment of selected 2012 MD goals Meeting Minutes  MD to meet on sidelines of LTC 2013, SAM 2013 and IMECE 2013  Wolfgang to attend LTC 2013  Chetan to work with ETMG (Steve Long) to establish Management session during IMECE 2013

Other Items Meeting Minutes  Steve Long talked about the IMECE tracks and noted that the management division did not have any program allocations at the conference any more. This has been a steadily declining trend over the last few years.  Steve Long reported from the TCOB meeting that a new accounting system has been announced; Erin Dolan to brief MD exec committee regarding changes  Dr Mueller recommended that the meeting agenda closely follow the annual report template moving forward. Motion proposed and approved.

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