1. [Insert school name and date]

2. How do you currently access Edumail? Edumail on webmail browser? Edumail on webmail browser MS Outlook? MS Outlook Outlook Express? Other?

3. Webmail or Outlook? Examples of differencesWebmailOutlook (Exchange server) Access to mailAny Internet connection Computers set-up with Exchange Server Mail management Mailbox limit – “mailbox full” Can archive mail or use personal folders offline New message recipients Type in full address or use Contacts/Global list Auto-complete eMail addresses Shared calendarsNoYes Access to mail offlineNoYes Distribution listsDifficultEasy Use with other applicationsNo Yes – e.g. MS Communicator Synchronise to other devices NoYes

4. Outlook - Getting Started - Messages Open Outlook (where is the shortcut located?) Has your mail synchronised? Set your Send & Receive to, say, 2minutes – Tools > Options > Mail Setup > Send/Receive > Schedule and automatic send / receive every 2 minutes Create and name some ‘New Folders’ in Personal Folders File away any mail that you wish to store offline (drag individual or multiple messages into the relevant folder) Re-sort your inbox – use the column headings e.g. from, received Investigate reminder flags

5. Outlook – Shared School Calendar Access by all school staff to the same online calendar Single point of reference for the whole school Available on your laptop & updated whenever online Everyone responsible for checking and adding school events that they are organising Can open more than one shared calendar – e.g. Valley Campus and West Campus (and colleagues’ if necessary)

6. Outlook – Shared School Calendar Select calendar Click on Open a Shared Calendar Enter the school Edumail account Add an item to the school calendar – e.g. upcoming excursion, event, etc. Advanced: Enter a recurring event – e.g. team meeting Can colour code items – e.g. for year / VELS levels Can invite others to meetings (for own calendars) Copy items between calendars (don’t drag them!)

7. Outlook - Getting Started - Contacts Check your contacts To add contacts – two methods 1.Quick - open a message and right click on the sender’s name. Do this for all the members of your level team. 2.Longer – Create a new contact and type in the details. Create a new distribution list – e.g. a level team list 1.Select “New” Distribution List 2.Name the list – e.g. Level 3 Team 3.“Select members” button – use your contacts or the global list

8. Outlook – other functions / ideas Use your own calendar Task management Move items between functions – e.g. mail messages dragged to calendar. Create an eMail signature Modify your stationery Set up mail rules

9. Workshop tasks 1.Check that your mail has synchronised 2.Open and review the school calendar 3.Add an item to the school calendar 4.Create some mail folders in Personal Folders 5.Move some mail into your new folders 6.Add some contacts – from your received messages 7.Create a distribution list 8.Send an eMail to a distribution list 9.Explore any other area of Outlook

10. Outlook – Help! Outlook – Help and How To: http://office.microsoft.com/en-au/outlook/FX100647191033.aspx?CTT=96&Origin=CL100626971033 Help each other Jonathan Hall hall.jonathan.m@edumail.vic.gov.auhall.jonathan.m@edumail.vic.gov.au Mobile 0409 350 484 I can – talk you through it – access your laptop remotely, or – send you a “how to” video for the help that you need.

11. Outlook window

12. Edumail Web Browser