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Services Course Outlook Live Participant Guide.

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Presentation on theme: "Services Course Outlook Live Participant Guide."— Presentation transcript:

1 Services Course Outlook Live Participant Guide

2 2 Outlook Live Windows Live SkyDrive Office Web Apps

3 3 Outlook Live Outlook Live Lessons Write and Send Create a Meeting Request Add Contacts Create a Group Access Multiple Accounts Access Outlook from Your Mobile Device

4 4 Outlook Live With Outlook Live you can send and receive on the Web and on your mobile phone. With this free service to communicate with students and faculty, you’ll experience: Full access to your through the Web with Internet Explorer, Safari, or Firefox Support for all versions of Microsoft Office Outlook (Outlook 2007/2010 required for complete Exchange connection) Your own mailbox with a 10GB capacity Access to your school’s address book as well as your own personal address book (or one that you create), as well the ability to create new distribution lists Calendar sharing and contact availability views for scheduling meetings Access to your from your compatible mobile device

5 5 Outlook Live Sign In to Outlook Live Open your browser and navigate to your school portal… or …enter Enter your Windows Live ID and password and click Sign in.

6 6 Outlook Live Introducing Your Inbox Navigation Pane (Folders) Navigation Menu (Mail/Calendar/Contacts/Tasks) Search & Filter Message Pane Reading Pane Outlook Live Options

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8 8 Outlook Live Send an To send an , click New. A compose message window will appear. Enter the address in the To field and in the Cc field (if necessary) and include any additional contacts you want to receive your . In the Subject field, enter the subject of the message. Enter the text of the message in the body field below..

9 9 Outlook Live Send an with an Attachment To attach a file, click the paper clip button. Click Browse and browse to the file you want to attach, then click Open. Click Attach. Note: To attach another message, copy and paste or drag-and-drop the message from the Inbox or other mail folder to the new message.

10 10 Outlook Live Send an with an Attachment (continued) The file will appear in the Attachments field of your . You can attach multiple files to an . Type a message. When your is complete, click Send.

11 11 Outlook Live Reply to an Click Inbox, then click the to reply to and it will appear in the Reading Pane. Note: You can use the View dropdown to set the Reading Pane to appear to the right of the Message Pane, the bottom of the Message Pane, or turn it off completely. Click the Actions drop-down arrow list. Click Reply. Note: When replying to an , all previous texts will be included below your new message, however no attachments will be included.

12 12 Outlook Live Reply to an (continued) Alternatively, click the Reply button. Enter the reply and click Send.

13 13 Outlook Live Reply All to an Click Inbox, then click the to reply all to and it will appear in the Reading Pane. Click the Actions drop-down arrow list. Click Reply All. Note: When replying to an , all previous texts will be included below your new message, however no attachments will be included.

14 14 Outlook Live Reply All to an (continued) Alternatively, click the Reply All button. Enter the reply and click Send.

15 15 Outlook Live Forward an Click Inbox, then click the to forward and it will appear in the Reading Pane. Click the Actions drop-down arrow list. Click Forward. Note: When forwarding an , all previous texts will be included below the new message. Unlike Reply/Reply All, any original attachments will also be included.

16 16 Outlook Live Forward an (continued) Alternatively, click the Forward button. Type an introductory message and click Send.

17 17 Outlook Live Delete an Click Inbox, then click the to delete. Click the delete button (X). If you are in Conversation view, you may be prompted to delete the entire conversation. To do so, click OK. Otherwise, click Cancel. Expand the conversation and select the specific message(s) to delete.

18 18 Outlook Live Create an Folder To create a new folder, right-click your Mailbox, Inbox, or a folder in which you want to create a new sub-folder. Click Create New Folder. A new folder icon and field will be created. Type a folder name into the blank field, and press Enter.

19 19 Outlook Live Move an Click Inbox, then click the message you want to move. Click the Move drop-down arrow list. Click Move or Copy to Folder Click the name of the new folder you just created.

20 20 Outlook Live Move an (continued) Click the folder to view the . Note: You can also move s from one folder to another using drag-and-drop.

21 21 Outlook Live Block Junk Select the Junk message in your Inbox. Click Actions and click Junk . Click the first option, Add Sender to Blocked Senders List. All s from this sender will now automatically redirect to your Junk E- mail folder and no longer appear in your inbox.

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23 23 Outlook Live Create a Meeting Request Click Calendar in the Navigation Menu. Click Month to view the entire month, then click the date for the meeting. To change the month, click the arrows forward or back. Click the New drop-down arrow list. Click Meeting Request.

24 24 Outlook Live Create a Meeting Request (continued) Enter addresses in the To field or click To and browse for contacts from your address book. Enter a meeting name in the Subject field. Enter the meeting location in the Location field. You may also browse for a location from the Global Address List (if available) Enter the Start Date/Time and End Date/Time. Enter a reminder for the meeting. For example if you set the reminder for 1 day, you will receive a reminder 1 day before the meeting. Click Send. The meeting will now be displayed in your Calendar.

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26 26 Outlook Live Add Contacts Click Contacts in the Navigation Menu. Click the New drop-down arrow list. Click Contact.

27 27 Outlook Live Add Contacts (continued) Enter the details of the new contact, then click Save and Close. At a minimum, enter First name, Last name, and . If you want the contact to display differently in your contact list, enter the preferred display name in the Display as field (e.g., can appear as Lisa Andrews). Your new contact is now displayed in the Contact List.

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29 29 Outlook Live Create a Group Click Contacts in the Navigation Menu. Click the New drop-down arrow list. Click Group.

30 30 Outlook Live Create a Group (continued) In the Group Name field, enter the name of your group. Click Members to browse your personal Contacts folder or the Global Address List. Note: The Global Address List contains everyone with the same e- mail domain as you

31 31 Outlook Live Create a Group (continued) Click on a contact and then click Members. The Members of the Group will be displayed at the bottom of the screen. Repeat this step until you have all the new members for your Group. Click OK.

32 32 Outlook Live Create a Group (continued) To add the selected contacts to your group, click Add to Group. The members of the group will be displayed in the middle of the group dialog box. Click Save and Close. The group will appear in your Contacts. The group will have an icon beside it indicating it is a group.

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34 34 Outlook Live Access Multiple Accounts Click Options. In the Account tab, go to the Connected Accounts field and click New.

35 35 Outlook Live Access Multiple Accounts (continued) Enter the address and the password of your account that you wish to access via your Outlook Live account. Click Next. Outlook Live will automatically search for your account. Once the account is configured, click Finish.

36 36 Outlook Live Access Multiple Accounts (continued) The account is now listed in the Other Accounts field. Click the Refresh button to update the subscription.

37 37 Outlook Live Access Multiple Accounts (continued) To return to the view, click My Mail.

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39 39 Outlook Live Access Outlook Live from Your Mobile Device Click Options. Click the Phone tab. Click configure the phone to synchronize with Microsoft Exchange and follow the steps in the new window.

40 40 Outlook Live Outlook Live Practice and Discussion Now complete these activities on your own: Write and Send Create a Meeting Request Add Contacts Create a Group Access Multiple Accounts Access Outlook from Your Mobile Device At the end of the practice session, your instructor will be available to answer any questions you may have.

41 41 Outlook Live © 2010 Microsoft Corporation. All rights reserved. Active Directory, ActiveSync, Encarta, Forefront, Microsoft, Outlook, Windows, Windows Live, Windows Mobile, Windows Server, Windows Vista, SharePoint, Silverlight, SkyDrive, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.


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