Presentation on theme: "We are partners in learning.. Note: Office 365 works best in Internet Explorer V 9 or above. Some features do not work in PWCS’s Chrome Browser or in."— Presentation transcript:
Note: Office 365 works best in Internet Explorer V 9 or above. Some features do not work in PWCS’s Chrome Browser or in Internet Explorer 8.
Web Apps Outlook Email (OWA) OneDrive: Word, Excel, PowerPoint, OneNote, Excel Surveys IM with Lync Computer Software 2013 versions of Outlook, Word, PowerPoint, Excel, Publisher, Access, Lync, and OneNote Mobile Apps Apps available for Android, iPad/iPhone, and Windows phones Benefits Collaboration and sharing made easy All staff have accounts All students in grades 3-12 have accounts 1 TB of storage (1000 GB) per user Benefits Download Office 2013 on your home or school computers Video and audio conferencing with Lync Save directly to OneDrive from Office 2013 applications Benefits View, create, and edit Word, Excel, and PowerPoint documents from nearly anywhere Free with Office 365
Download Office 2013 on up to 5 computers for free. (Both Windows and Mac versions are available) Download Phone and Tablet apps on up to 5 more devices. Additional Benefits for You and Your Students More Information Office 2013 Download Phone and Tablet Info
Most emails, contacts, and calendar items have been already transferred over to your new email. Some Exceptions: Archived emails will be imported over the next couple of weeks. Email addresses/groups under frequent contacts Folders in the cabinet that have no emails Shared address books You will still have access to your GroupWise email account to read/print for several weeks. Outlook computer software will be installed on your computer at a later date. You will be able to use either Outlook or OWA.
Archived Emails Email will automatically archive in 30 days in OWA. They maybe accessed from any computer, even at home. Keep in mind this is an ongoing process. The imports just started last weekend. There may be more days/weeks of cleaning up/importing/tweaking from GW to OWA. GroupWise Out with the OLD Office 365 In with the NEW
http://office365.pwcs.edu from school and home Type in your PWCS email address Novellusername@pwcs.edu Password is your Novell password (Uncheck “Keep me signed in” on shared computers) See Page 4 of OWA Intro Guide
When the same workstation has been used to log into multiple Microsoft Outlook accounts, you may see the following screen when logging into Office 365. If your account is not the one listed, select Use another account. See Page 34 of OWA Intro Guide
Click here to get to Outlook To get back to this screen
11 email calendar contacts Online Office Apps, files, and collaboration features IM Settings Other Settings Help Page 5
Create a new email Favorites – you can add frequently used items here Inbox Folders – you can add them to organize your emails Imported Cabinet folders from GroupWise Filter your inbox to narrow down your focus Sort your emails the way you want Search your emails by topic or by person
1. Click on the New Mail icon 2. Begin typing the employee or student’s name (or group name). If you have emailed the person previously, the name will automatically be displayed. If this is a new person, click on Search Contacts and directory. 3. Add additional people if desired. 4. Type a subject and the message and click send. Tip: Click on the ellipses for more options. See Page 6 of OWA Intro Guide
See Page 7 of OWA Intro Guide Note: OWA has a 25 mg limit. If for some reason you need to send files larger than 25 mg, you can use OneDrive to share.
Click on People section Under the Directory, click on All Distribution Lists Scroll down to find your school. Click on the email icon and type your email and click send. Please follow building guidelines and PWCS AUP when sending emails. Here are some tips for better e-mail etiquette.tips
Click on the gear Choose Display Settings Make any desired changes the appearance of the message list, converations, and the reading pane. Click OK.
Click on the gear Choose Options Click on the settings Add your email signature. Check “Automatically include my signature on messages I send.” Don’t forget to click Save! See Page 8 of OWA Intro Guide
See Page 14 of OWA Intro Guide Click on the gear Choose Options Click on the settings Add your email signature. Check “Automatically include my signature on messages I send.”
My Contacts are people and groups you added or created. The Directory are rooms, groups, schools, and contacts created by PWCS. All staff and students are included.
1. Click on People tab 2. Click on New. 3. Choose Create a Group 4. Name the group 5. Add desired members of your group 6. Click Save. See Page 33 of OWA Intro Guide
1. Right-click your Inbox. 2. Select Create new folder. 3. Type the name you want to use for this folder. 4. Press Enter. Tip: Right click on the new folder for options. See Page 17 of OWA Intro Guide
To add a flag to a message, click on the flag icon directly above the date on the message. To view all flagged messages, click on “flagged.” Tip: To remove a flag, click on the flag icon again. A checkmark appears to indicate that the message was once flagged. For more advanced flag options, right click on the flag. See Page 11 of OWA Intro Guide
It is easy to sort, find, or view your messages in a more customized way. Tip: Try turning on the Conversations option. Watch this video to understand Conversation view options. video See Page 12 of OWA Intro Guide
Click on New Event Add the desired information to the event. Include an event title, date, start time, and duration. Other fields are optional. Click Save. Use the calendar to keep track of meetings, special events, school activities, and much more. See Page 21 of OWA Intro Guide
Right click on My Calendar > New Calendar Name Your Calendar Right click on the calendar > Share Calendar Select Team Members and calendar rights > click send See Page 29 of OWA Intro Guide
Team members will need to add the Team Calendar to their list of Calendars. Go to the email to view the invitation. Click on Add Calendar to add it to the list of your calendars. See Page 29 of OWA Intro Guide
Once you have added shared calendars to your list, you can easily view them by checking them in your list of calendars. Events are color coded for easy reference. Tip: When adding events to a calendar, make sure the correct calendar is selected.
How to get students logged in to Office 365 Communicating and Collaborating with Office 365