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Spring 2013 Florida Alternate Assessment Test Coordinator Responsibilities Lake County Schools Tonya Mass Testing Program Specialist 1.

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Presentation on theme: "Spring 2013 Florida Alternate Assessment Test Coordinator Responsibilities Lake County Schools Tonya Mass Testing Program Specialist 1."— Presentation transcript:

1 Spring 2013 Florida Alternate Assessment Test Coordinator Responsibilities Lake County Schools Tonya Mass Testing Program Specialist 1

2 Test Coordinators Role Manage the process of distribution and collection of test materials and enforce security measures at the school 2

3 Security Maintain security of all materials before, during, and after testing. Spring 2013 Procedural Manual Operational Assessment. Read Test Security Policies and Procedures on pages of the Spring 2013 Procedural Manual Operational Assessment. Have everyone involved in testing sign the Security Agreement in Appendix B, page 49. 3

4 Security (cont.) Review Security Protocol with your Test Administrators Sign testing materials in and out Keep testing materials in locked storage while not in use If any breach of security or administration occurs contact the Testing Office ASAP 4

5 Security #s Keep list of security numbers to account for each secure document (Test Booklets and Answer Documents) 5

6 Security Checklists Sample on page 15 (slightly different procedure required than FCAT) Does not have security numbers listed List the #s assigned to each student If you order additional materials, list them as well Have the Test Administrator (TA) sign out secure materials received/Test Coordinator (TC) will sign in materials Auxiliary Kits do not have #s but must be signed in and out as well 6

7 Materials Spring 2013 Procedural Manual Spring 2013 Procedural Manual Florida Alternate Assessment Administration Manual Florida Alternate Assessment Administration Manual Test Booklets- one Per Student Auxiliary Materials Set- one or more Per Grade Level WHITE ENVELOPE will contain: PreIDed Answer Sheets- one Per Student Non-PreID Answer Sheets Security Checklists Florida Test Security Statute & Rule and Test Admin & Security Agreement Teacher Letter (regarding Surveys for them after the test) Return Materials Kit (Gray Envelope inside White Envelope): School Coordinator Responsibilities After Testing Document Count & Return Summary Form Cover Sheets for returning answer sheets Light Blue Labels- TO BE SCORED Light Blue Labels- TO BE SCORED Light Green Labels- NOT TO BE SCORED Light Green Labels- NOT TO BE SCORED TO BE SCORED return envelope for Answer Sheets District Coordinator ONLY envelope Do Not Disturb Sign 7

8 Materials (cont.) Inventory materials against your packing list as soon as possible Report any missing materials ( Tonya) Decide if any additional materials are necessary and order them 8

9 Test Booklets Test booklets have been collated specifically by grade and form type to ensure that approx. half of the students across the State will receive Form A of the assessment and the other half will receive Form B. Unless only one student is being tested in a grade level, test booklets MUST be assigned to students in the following sequence for each grade level: A, B, A, B, etc. or B, A, B, A, etc. The key is to alternate form types from one student to the next within each grade level instead of using all Form A test booklets first and all Form B test booklets last. 9

10 Ordering Materials Send order forms to Jason Moose at You should receive a reply indicating if the item is in district overage or has to be ordered from the testing company. Allow 4 day turn around for items that are not in overage. Secure Items cannot be sent in JR 10

11 Defective Materials NOT TO BE SCORED Return defective Test Books and Auxiliary Materials with NOT TO BE SCORED materials Defective Answer Sheets should be replaced with a blank non-PreIDed Sheet. If used already, transfer item responses to a new answer sheet. TO BE SCORED Make sure you grid the DNS bubble on the defective document (bottom of sheet) and return with the TO BE SCORED materials 11

12 Before Testing Spring 2013 Procedural Manual Read the Spring 2013 Procedural Manual Test Administrators have been trained to administer this test by ESE Department, however, review proper testing protocol you require: security procedures, material handling, etc. You may check out materials to the TAs prior to testing so they may familiarize themselves with the materials, however, all materials must be checked in to the TC daily and kept secure 12

13 Before Testing (cont.) Verify that the students participating are coded as such in the AS400 (702 screen at the bottom under FC- should be coded with a Y if taking the FAA) Verify that all student demographic info on the Answer Sheets are correct. Refer to the Florida Alt Assessment Admin Manual (pg for detailed instructions on filling in demographic info for Non Pre- ID answer sheets) Collect and file security agreements for one year 13

14 During Testing Ensure that test security procedures are followed Track materials distributed and returned Secure materials between testing 14

15 VERY IMPORTANT: Every Answer Sheet MUST have the Test Form Code bubbled: 15

16 After Testing Verify that all materials were returned Verify that all Test Form Codes were filled in Make copies of Security Checklists (one for you, one to return to District Coordinator) Verify that all Non-Pre ID sheets that have been bubbled are complete- WITH Primary Exceptionality filled in 16

17 Primary Exceptionality Codes to Use: **Demographic Info instructions are on Page of Test Administration Manual 17

18 Prepare TO BE SCORED Documents Stack TO BE SCORED Documents in this order and with these cover sheets: 1. 1.Completed Answer Sheets by grade level (lowest to highest grade) Place cover sheet in appendix C Completed Answer Sheets on top of the stack 2. 2.Pre-ID sheets not used (with bubble gridded noting reason not tested) Place cover sheet Reason Not Assessed on top of stack 3. 3.Do Not Score Sheets (with DNS gridded) Place cover sheet DNS on top of stack 4. 4.Unused non-PreID Answer Sheets- Place cover sheet Unused Answer Sheets on top of stack 18

19 Prepare TO BE SCORED Documents (cont.) Complete one Document Count Form for all grade levels and document types (make a copy of this to keep) TO BE SCORED Place the original Doc Count Form on top of the stack of TO BE SCORED answer sheets TO BE SCORED Place the TO BE SCORED stack in the white envelope Do NOT Seal the envelope- Testing will check them all and seal light blue Place a light blue label on bottom, right corner of envelope/s Use space on the envelope to mark number of envelopes ___ of ___. 19

20 Prepare NOT TO BE SCORED Materials Place NOT TO BE SCORED Materials in boxes in this order Use same boxes you received your materials in : Auxiliary Materials (11x 17 Response Booklets, Passage Booklets and Cutout Cards Packet, and Cutout Strips Packet) Test Booklets (used and unused) NOT TO BE SCORED NO ANSWER SHEETS in NOT TO BE SCORED box! Seal box light green Place a light green label on top of the box Mark the number on the label __ of __ 20

21 District Coordinator ONLY Envelopes Copy of the security checklists Copy of Document Count & Summary Form Unused return labels, unused Doc. Count Sheets, unused cover sheets (Shred Administration Manuals at your site) *Original security checklists/signed security agreements should be filed for a year at your site* 21

22 Important Dates February 20: School pick up materials or you may pick materials up when you drop off FCAT Writing on the 28 th. February 25 – March 29: Test Window TO BE SCORED, NOT TO BE SCORED District Coordinator Only Envelope April 1:Return TO BE SCORED, NOT TO BE SCORED and District Coordinator Only Envelope to Eustis Testing Office 9:00-11:00 *If you complete testing earlier, you are welcome to return materials- call or first* 22

23 Questions Test Administration Questions- contact Cheryl Bishop with the ESE Department Procedural Questions- contact Tonya Mass with Testing at or 23


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