1. Email & Calendar Project Feb 28, 2008 – ISC Update – Gerrit Bos CCS Computing and Communications Services

2. Progress to Date  RFP selected Zimbra Collaboration Suite  Scalar Decisions Inc. as integrator  Updates via project website:  http://www.uoguelph.ca/ccs/about/projects/email_cal/index.shtml  Or CCS Home page -> About CCS -> Email and Calendar  Standing item at ITSIG  Student involvement via ITSAC  Communication via @Guelph, Ontarion  Hardware Installation completed  Zimbra Initial Install completed  Pilot has started

3. Campus Community Benefits  Enhanced quotas  Improved Spam filtering  More functionality  Better integration:  Mail, Calendar, Addressbook  Superior performance  Better mobility support

4. Overall Project Strategy  Zimbra Collaboration Suite (ZCS) 5.0  Initial Quota: Fac/Staff 1GB, Student 500M  No change to  Email addresses  Production Service names outside of Pilot  Non-central departmental mail  Zimbra supports: IE 6 & 7, Firefox 1.5 & 2  Pilot during W08 semester  February 26th– End March – Under way!  Migrations Apr 20 th -May 15 th (tentative)

5. JANFEBMARAPRMAYJUN Email and Calendaring Preliminary TimeLine H/W Install Student Calendar Service Pilot (Mail & Cal) On time! S/W Install Staff Mail Migr OCal Migr Student Mail Migr Mail Opt-In CCS - Computing and Communications Services Gerrit Bos, Jan 22, 2008 Communications Plan Open Houses and Training

6. Email Migration Strategy  WebMail to ZCS Web client  Messages, Folders, Addressbooks migrated  Vacation & Forwarding migrated (tentative)  NOT Signature, Webmail preferences  Desktop Client to ZCS Web client  Outlook (Express), Thunderbird  Messages and Folders migrated  Documentation for Address books, groups  Desktop client to Desktop Client  Transparent as part of Migration  Help Centre and Training

7. Calendar Service  ZCS Calendar Service no charge for all faculty/staff/students  Oracle Calendar Users  Pilot followed by migration  All meetings future and previous year  Open to all following migration  Clinics for New, Transition, Mobility  New Service for students

8. Pilot Planning  User Pilot  Targeted 200 users across campus  Broad campus participation  Exec Offices, Workgroup(s), ITSAC  ITSIG, Mobile, MAC, Accessibility  Still open, but closing this week  Expectation of Active participation  Survey & Feedback through Footprints