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COM Orientation. Using OneSource 2  The first time you log into OneSource, you’ll be asked to select a home page. Please choose an page that reflects.

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Presentation on theme: "COM Orientation. Using OneSource 2  The first time you log into OneSource, you’ll be asked to select a home page. Please choose an page that reflects."— Presentation transcript:

1 COM Orientation

2 Using OneSource 2  The first time you log into OneSource, you’ll be asked to select a home page. Please choose an page that reflects your responsibilities at OSUWMC.  You can always change your page at a later date.

3 Help Desk Website 3  Located on OneSource home page under “MyWorkplace”  Contains useful information regarding many common questions received by the Help Desk  Easy to read step-by-step instructions  Visual aides

4 Forwarding OSU campus 4  Log in to my.osu.edu with your OSU credentials (name.#)my.osu.edu  Click “Change Delivery” on the left side of the page  Select “Deliver my e- mail to the following address:” and enter your OSUWMC address in the box below.

5 Accessing Webmail 5  While on OneSource, click the “ ” link at the top of the page. Use your OSUWMC credentials to log in.  You can also visit the site manually anywhere at

6 Webmail Overview 6

7 Signatures 7

8 Personal Folders vs. Public Folders 8  Public Folders are public places to store Outlook items for sharing  Can contain group calendars, accounts, contacts, documents, etc.  DO NOT use these to store personal or sensitive information  Personal Folders can be very helpful when trying to organize your messages

9 Spam Filter - https://spam.osumc.edu/ 9  Spam Filter notifications come to your Inbox  “View” will take you to your spam filter account  “Release” will send the to your Inbox  “Safelist” will add the address as an approved sender  “Not Spam” alerts the spam filter that it has captured a false positive

10 10 “Release” will send the to your Inbox “View” will take you to your spam filter account Access the spam filter any time by visiting https://spam.osumc.edu/https://spam.osumc.edu/

11 Out Of Office 11 Use “Automatic Replies” to set an Out of Office message Designate a specific Time/Date range in which would want the message to reply Create different messages for contacts from both inside and outside of OSUWMC

12 OSUWMC Archive 12  Every mail account at OSUWMC is subject to 90-day message archival  You can access older messages via the “OSUMC Archive” folder in Outlook  Not available via Webmail  The Archive contains all messages ever received by the account  The Archive is configured to mirror your mailbox hierarchy  Search or Browse messages  Access the archive any time at nearpoint.osumc.edu nearpoint.osumc.edu

13 Secure Mail 13  Secur is used to protect patient information and to ensure compliance with HIPAA requirements. It provides OSUWMC employees a way to share confidential information (e.g. medical record numbers, credit card numbers or social security numbers, etc.) with external recipients securely.  OSUWMC employees can send secure messages by adding [Secure Mail] somewhere on the subject line. The brackets, [ ], must be included. The words “Secure” and “Mail” are not case sensitive.  EXAMPLES: Your Blood Results [SECURE MAIL] Hospital Statement for MRN# [SECURE MAIL]  Recipients can access these messages by clicking the link provided in the notification indicating they have a secure message. They will first be prompted to create an account.  They can also access the mailbox at any time by using the address https://Secur .osumc.edu/messenger https://Secur .osumc.edu/messenger

14 WebEx Conferencing 14  Schedule phone and web conferences  Integrates into Outlook  One-click meeting creation  Share presentations or demonstrate applications by sharing your desktop  Toll free dial in number available In order to have WebEx Productivity Tools installed, submit a Non-Catalog Request through eServices or call the Help Desk at , option 2. https://osumc.webex.com

15 What is ? 15  OSU Provided Online Cloud Storage Offering  Partnered with Box.com  50GB per user (10x more than personal accounts)  Available to all faculty & staff  Uses OSU Logon ID (lastname.#) accounts only  Only approved online/cloud solution for OSUWMC  Personal files  OSUWMC information classified as limited or public  Not approved for information classified as restricted

16 What are some use cases? 16  Access information from anywhere via web  Apps available on mobile devices (iPhone, Android, etc.)  Share files with other people using BuckeyeBox  Synchronize files between multiple devices  All of OSU - Not just the Wexner Medical Center  Departmental folder options available upon special request

17 How do I setup my ? 17  Setup your account by going to  Must know your OSU Logon ID (lastname.#) & password  Account issues go to OSU IT Service Desk (688-HELP)  Once setup access your BuckeyeBox:  Internet browser - https://osu.box.com/loginhttps://osu.box.com/login  Mobile device – Install the app from the app store  Synchronize files between computers using BoxSync  Help Desk can install BoxSync on OSUWMC computers  Creates a folder “My Box Files” and automatically uploads files placed in folder to BuckeyeBox  Monitored for restricted information

18 To use or not to use 18  If you suspect the information is restricted, don’t put it in BuckeyeBox  The BoxSync tool cannot be used on Auto-Logins or other shared devices  BuckeyeBox is the only approved cloud service for OSUWMC devices  BuckeyeBox is just one of many options to store information  Questions on where to store your data? Call the OSUWMC Help Desk at

19 Questions? 19

20 Overview 20

21 Group Memberships 21  Every OSUWMC employee is a member of various distribution lists  You can see which lists you are a part of by looking yourself up in the Address book, right- clicking on your name, and selecting “Properties.” The “Member Of” box will list all mail groups and distribution lists that you belong to.

22 Delegate Access 22  Gives others permission to receive items and respond on your behalf  Can be found under the “Account Settings” button under “File” menu in Outlook 2010  Different permissions can be given for each different area of your Outlook account  Multiple people may be assigned as delegates for the account

23 Signatures 23

24 Signatures Continued 24 Or….

25 Personal Folders vs. Public Folders 25  Folders are public places to store Outlook items for sharing  Can contain group calendars, accounts, contacts, documents, etc. DO NOT use these to store personal or sensitive information

26 Out Of Office 26  Use “Automatic Replies” to set an Out of Office message  Designate a specific Time/Date range in which would want the message to reply  Create different messages for contacts from both inside and outside of OSUWMC

27 OSUWMC Archive 27  Every mail account at OSUWMC is subject to 90-day message archival  You can access older messages via the “OSUMC Archive” folder in Outlook  The Archive contains all messages ever received by the account  The Archive is configured to mirror your mailbox hierarchy  Search or Browse messages  Access the archive any time at nearpoint.osumc.edunearpoint.osumc.edu

28 WebEx Conferencing 28  Schedule phone and web conferences  Integrates into Outlook  One-click meeting creation  Share presentations or demonstrate applications by sharing your desktop  Toll free dial in number available In order to have WebEx Productivity Tools installed, submit a Non-Catalog Request through eServices or call the Help Desk at , option 2. https://osumc.webex.com


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