Live@edu Project Status Update ( Jim Franceschelli ) What to do with existing email ( Vince Yanusauskas ) Clean-up Organize Get ready to move Migration tools & methods ( Diane Jachimowicz ) Q&A
That's great, it starts with an earthquake, birds and snakes, an aeroplane - Lenny Bruce is not afraid. Eye of a hurricane, listen to yourself churn - world serves its own needs, regardless of your own needs. …. …. It's the end of the world as we know it. It's the end of the world as we know it and I feel fine. R.E.M.
Integrated email and calendar Outlook Web Access (OWA) and Outlook Client 10 GB email storage space (Currently 200mg w/ Thunderbird - RoyalMail) Upload attachments of up to 20mb Support for Windows, Macintosh, Linux and Mobile
SkyDrive 25 GB cloud storage Lite versions of Word, Excel, Powerpoint, and OneNote Available via web browsers
First major cloud service Contract, Secure Communications, Accounts & Credentials Working with General Counsel and Microsoft on Agreement Account Provisioning Identity and Access Management
Email Archiving Not easy to archive in a searchable format We continue to look… Conversion of existing email Testing so far has been successful in moving server mail and local email Contacts & Address books Also successful in migrating to Live@edu
Testing Continues, Results look positive: Shared accounts (Admissions@scranton.edu, ITServices@Scranton.edu )Admissions@scranton.edu ITServices@Scranton.edu Shared Calendar Resources Events, conference room schedules, etc. Listservs & RoyalLists No change expected Bboard May possibly be a web based application
Mobile Device Support Support for Windows, iPhone, Droid Blackberry (testing required) Legacy devices (not likely) Calendar Migration - not likely Training There will be documentation, on-line course materials, and in-person training
IDAM System Development Immutable IDs and the impact on other systems Remove PII (Personally Identifiable Information) from your email before it moves Concurrent Email and Calendar Systems During transition some will be on Thunderbird/Oracle Calendar and others will be on Live@edu End Users want time to adjust and prepare for new email & calendar system
Users prepare to move Organize what is necessary, delete what is not. Identify Finder Scans (Begin March 2011?) Department by Department Approach Early notifications and training Email accounts & server mail will be migrated to Live@edu (Centrally managed) End-Users will be provided time to migrate address books and remaining local email (requires end user action)
February 2011- May 2011 Testing, Document Features, Default Settings, Address Considerations & Concerns Campus Communications P/IR Divisional Accounts Account Provisioning (ties to IDAM Account & Access) Develop Training Content and Schedules More Campus Communications Live@edu training kickoff
Summer 2011 Staff Accounts Converted Early Faculty adopters welcome! August 2011 Student Accounts Converted September – November 2011 Faculty Accounts Converted Most likely to start 3 rd week of Fall term December 2011 Current email servers decommissioned Thunderbird removal Email Conversion Complete Winter 2011 Live@EDU will become Office365
Watch for communications Clean up your email and prepare to move Remove PII from email (and desktop) Staff – Email/Calendar Migration in Summer Students – Email Migration in August Faculty – Email/Calendar Migration in Fall …It's the end of the email world as we know it.. And we will feel fine !