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IT Forum February 17, 2011. Project Status Update ( Jim Franceschelli ) What to do with existing ( Vince Yanusauskas ) Clean-up Organize.

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Presentation on theme: "IT Forum February 17, 2011. Project Status Update ( Jim Franceschelli ) What to do with existing ( Vince Yanusauskas ) Clean-up Organize."— Presentation transcript:

1 IT Forum February 17, 2011

2 Project Status Update ( Jim Franceschelli ) What to do with existing ( Vince Yanusauskas ) Clean-up Organize Get ready to move Migration tools & methods ( Diane Jachimowicz ) Q&A

3 That's great, it starts with an earthquake, birds and snakes, an aeroplane - Lenny Bruce is not afraid. Eye of a hurricane, listen to yourself churn - world serves its own needs, regardless of your own needs. …. …. It's the end of the world as we know it. It's the end of the world as we know it and I feel fine. R.E.M.

4 Integrated and calendar Outlook Web Access (OWA) and Outlook Client 10 GB storage space (Currently 200mg w/ Thunderbird - RoyalMail) Upload attachments of up to 20mb Support for Windows, Macintosh, Linux and Mobile

5 SkyDrive 25 GB cloud storage Lite versions of Word, Excel, Powerpoint, and OneNote Available via web browsers

6 First major cloud service Contract, Secure Communications, Accounts & Credentials Working with General Counsel and Microsoft on Agreement Account Provisioning Identity and Access Management

7 Archiving Not easy to archive in a searchable format We continue to look… Conversion of existing Testing so far has been successful in moving server mail and local Contacts & Address books Also successful in migrating to

8 Testing Continues, Results look positive: Shared accounts Shared Calendar Resources Events, conference room schedules, etc. Listservs & RoyalLists No change expected Bboard May possibly be a web based application

9 Mobile Device Support Support for Windows, iPhone, Droid Blackberry (testing required) Legacy devices (not likely) Calendar Migration - not likely Training There will be documentation, on-line course materials, and in-person training

10 IDAM System Development Immutable IDs and the impact on other systems Remove PII (Personally Identifiable Information) from your before it moves Concurrent and Calendar Systems During transition some will be on Thunderbird/Oracle Calendar and others will be on End Users want time to adjust and prepare for new & calendar system

11 Users prepare to move Organize what is necessary, delete what is not. Identify Finder Scans (Begin March 2011?) Department by Department Approach Early notifications and training accounts & server mail will be migrated to (Centrally managed) End-Users will be provided time to migrate address books and remaining local (requires end user action)

12 February May 2011 Testing, Document Features, Default Settings, Address Considerations & Concerns Campus Communications P/IR Divisional Accounts Account Provisioning (ties to IDAM Account & Access) Develop Training Content and Schedules More Campus Communications training kickoff

13 Summer 2011 Staff Accounts Converted Early Faculty adopters welcome! August 2011 Student Accounts Converted September – November 2011 Faculty Accounts Converted Most likely to start 3 rd week of Fall term December 2011 Current servers decommissioned Thunderbird removal Conversion Complete Winter 2011 will become Office365

14 Watch for communications Clean up your and prepare to move Remove PII from (and desktop) Staff – /Calendar Migration in Summer Students – Migration in August Faculty – /Calendar Migration in Fall …It's the end of the world as we know it.. And we will feel fine !


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