Presentation on theme: "50 Tech Tips for Advocates May 2007 National Technology Assistance Project www.lsntap.org www.lsntap.org."— Presentation transcript:
50 Tech Tips for Advocates May 2007 National Technology Assistance Project www.lsntap.org www.lsntap.org
Presenters Gabrielle Hammond, NTAP Glenn Rawdon, LSC Hugh Calkins, PTLA Steve Gray, LSSCM and NTAP
Where Can I Find This? www.lsntap.org/50techtips
How Many of You…? Use MS Word as your word processor? Use Outlook as your email client? Use Adobe as your PDF creator? Know what RSS means? Connect to the Internet by IE (the blue e) ? Connect to the Internet by Mozilla? Consider yourself tech-savvy (or at least not tech adverse!)
Overview of Session Part 1: Tips for Managing the Basics –Outlook and Word Tips –PDF and Alternatives to Adobe Part 2: Tips for Managing Information –Internet Browsing, RSS and Uses of RSS Part 3: Tips for Managing Projects & Meetings –TaDa Lists, Basecamp, TeamViewer, LegalMeetings, GotVoice, Meeting Wizard, FreeConfercence.Com Part 4: Tips for Sharing –Jabber, Campfire, TeamViewer, LegalMeetings Part 5: Just Some Spiffy Tips
Tips for Managing the Basics Outlook & Email Word PDF
Outlook: Get a Handle on your Email & Schedule Folders View in Groups Reminders PDF emails Work Offline Multiple Calendars Favorite Folders Rules Canned emails Work Offline Shared Calendars Outlook 2007
Outlook Reminder Tip – Shortcuts Outlook accepts shortcuts: –4d (for 4 days from now) –115p (for 1:15 PM) –Formulas: 3/14 + 12d (converts to Mon 3/26/2007) –Natural language - type Christmas in the date field and Outlook knows it's Dec 25. – It also knows three weeks from tomorrow, although 3w + 1 is less typing Shortcuts will work in the snooze field - just type a number for the number of minutes, or add a d if you want to snooze it for days.
AutoCorrect: -- Delete corrections you dont want Word to make. -- Copy in a short phrase in With, put a codename in Replace to save extra typing.
AutoText: When I start typing my name (or a certain set of keystrokes MS Word is trained to watch for), it will popup an faster fingers option…In the middle of my typing, I can hit ENTER and that word will appear. Consider AutoText for: Your program name Staff names Opposing counsel names Partner programs…etc. AutoText in Action….
IE Tab lets Hugh toggle back and forth between a web page viewed in IE or Mozilla…
What if the Web Came to You? RSS (Really Simple Syndication) is simply a technology that allows you to – with a couple clicks SUBSCRIBE to online information, news, blogs, and content. Have you seen its logo? It indicates content you can subscribe to. This means it comes to you.
Where Can You Subscribe To? RSS can be received in your browser. RSS can be received in your email inbox. (Glenn mentioned Outlook supports it.) RSS can be received on a webpage.
How Do You Subscribe? Browser: If you use Mozilla, it is Easy. –Find content you want to subscribe to. –Click on the logo. –Drag to LiveFeeds Folder on your Bookmark Bar. Lets try it.
Anything can be RSSd (or subscribed to). Even my GMAIL Account. See the Orange RSS symbol in the address bar? Click it. A popup window appears asking where you want it to go. Click OK Mine goes in a folder called LiveFeeds in my Bookmark Toolbar.
http://news.google.comhttp://news.google.com: -- You can SEARCH for news. -- You can have the news come to you via RSS
What if you dont want to search? There are readers or aggregators. These provide a directory of resources by topic for you to pick from. Google Directory is a directory of all news readers -- in other words, all news that can be subscribed to, you can search and pick what you want.
IntraVnews is free to nonprofits. It is a news reader (aggregator) that works with Outlook.
intraVnews creates a folder in your Outlook Inbox. You subscribe to feeds easily. Can display feeds as html page or snippet with link to source.
myFeedz (http://www.myfeedz.com -- combines RSS aggregators (compilations of feeds AND social tagginghttp://www.myfeedz.com
What if you wanted an aggregator for all the feeds relevant to poverty law? http://rss.lstech.org More info -- List of Feeds for Advocates: http://www.lsntap.org/no de/1758 More on the RSS National Server (how to add your feeds and add them to your websites): http://www.lsntap.org/tec hlibraryhttp://www.lsntap.org/tec hlibrary | RSS
Final Step from Steve Gray: Netvibes.Com Take all the feeds and create your own online newspaper -- takes 2 min!
Poverty Law Newspaper You can have tabs to your paper. Steve has a Poverty Law Paper page.
Managing Projects: TaDa, Basecamp and TeamViewer Steve Gray
TaDa Lists: Free way to create online lists for tasks you need to do. (And, you can RSS them so they come to you in your email or bookmark folder! Or put them on Netvibes!)
Basecamp Basecamp: Project management online. View who is doing what and by when. All messages and updates are centralized (but it sends you an email). Files are centralized per project. Reduces email clutter!
LegalMeetings Web Conferencing Uses Citrix GoToMeeting Panels for: Screen Sharing Attendee List Chat Log Facilitates staff training, document review, and any meeting where you are reviewing a document! $10 - 40/month depending on program size. www.legalmeetings.org
Tips for Meetings and Phones Meet-o-Matic (www.meet-o-matic.com)www.meet-o-matic.com MeetingWizard (www.meetingwizard.com)www.meetingwizard.com Free Conference.Com (www.freeconference.com)www.freeconference.com GotVoice (www.gotvoice.com)www.gotvoice.com –Voicemail transferred to your email
Tips for Sharing YouSendIt, Jabber, Campfire Gabrielle Hammond
YouSendIt: Send Large Files Free (limited features) Can send a large file to another person without email inbox limitations.
Broadband Wireless Access Remote internet access from anyplace you can get a cell signal at broadband speed Sold by cellular providers – most major cell providers have an option $50-60 per month Easy to share among laptops
Instant Network Plug your wireless cellular card into this router and share you wireless broadband connection with others. Instant internet access network anywhere you can get a cell phone signal.
Autoruns Free Download from Microsoft to disable all programs that run on startup of your computer.
Poverty Law Surveys Free online surveys at: http://survey.lstech.org
Poverty Law Surveys http://survey.lstech.org #1 Feature: Share Your Surveys with Others Usable by Non-Techie who is Willing to Learn Sign Up: http://survey.lstech.orghttp://survey.lstech.org More info: http://lsntap.org/techlibraryhttp://lsntap.org/techlibrary
Final Tip: PublicRoutes.Com Picks a public transportation route from two address points in major cities: NY, LA, SF, Seattle, Chicago… www.publicroutes.com