Presentation on theme: "50 Tech Tips for Advocates May 2007 National Technology Assistance Project www.lsntap.org www.lsntap.org."— Presentation transcript:
50 Tech Tips for Advocates May 2007 National Technology Assistance Project
Presenters Gabrielle Hammond, NTAP Glenn Rawdon, LSC Hugh Calkins, PTLA Steve Gray, LSSCM and NTAP
Where Can I Find This?
How Many of You…? Use MS Word as your word processor? Use Outlook as your client? Use Adobe as your PDF creator? Know what RSS means? Connect to the Internet by IE (the blue e) ? Connect to the Internet by Mozilla? Consider yourself tech-savvy (or at least not tech adverse!)
Overview of Session Part 1: Tips for Managing the Basics –Outlook and Word Tips –PDF and Alternatives to Adobe Part 2: Tips for Managing Information –Internet Browsing, RSS and Uses of RSS Part 3: Tips for Managing Projects & Meetings –TaDa Lists, Basecamp, TeamViewer, LegalMeetings, GotVoice, Meeting Wizard, FreeConfercence.Com Part 4: Tips for Sharing –Jabber, Campfire, TeamViewer, LegalMeetings Part 5: Just Some Spiffy Tips
Tips for Managing the Basics Outlook & Word PDF
Outlook and Glenn Rawdon, LSC
Outlook: Get a Handle on your & Schedule Folders View in Groups Reminders PDF s Work Offline Multiple Calendars Favorite Folders Rules Canned s Work Offline Shared Calendars Outlook 2007
Folders More than just your inbox
Viewing in Groups
Use and to review
Reminders and Follow Up
Outlook Reminder Tip – Shortcuts Outlook accepts shortcuts: –4d (for 4 days from now) –115p (for 1:15 PM) –Formulas: 3/ d (converts to Mon 3/26/2007) –Natural language - type Christmas in the date field and Outlook knows it's Dec 25. – It also knows three weeks from tomorrow, although 3w + 1 is less typing Shortcuts will work in the snooze field - just type a number for the number of minutes, or add a d if you want to snooze it for days.
Delete Old Addresses in Outlook
Use Signatures for Standard s
Cached Mode to Work Offline
View Multiple Calendars
New To Do Bar in Outlook
Refine searches as you go to narrow results
Support for RSS Feeds
Archive s to PDF
Managing the Basics: PDF Hugh Calkins, PTLA
The Typewriter Tool!
When someone opens the document in Reader, they will see the message that the form can be completed using the Typewriter Tool.
Someone who opens the document in their browser will see the typewriter available.
Why Update? Because only Adobe 7.0 or 8.0 (and on) have the typewriter tool…(and have addressed security flaws.
What are some alternatives to Adobe? Depends on your needs. PDFforge allows you to create and merge PDF files…open source.
Another Alternative: PDF Also free (not open source) Allows you to convert PDF files to html or Word (.doc) format. You can pay 9.95 to get rid of advertisements.
Need to save interactive forms? One option is Foxit Reader (only Windows). PTLA recommends it to clients who use interactive forms.
CutePDF Form Filler: $29.95, but there is a free trial version.
Manage the Basics MS Word Tips
Three Tips for Every Advocate Format Painter Find & Replace (Advanced) AutoText (and turning off AutoCorrect)
Format Painter What? Looks like a paintbrush in Toolbar. Why? Can apply formatting you have in one part of a document to any other part of the document with one click. Revolutionizes your work!
AutoCorrect: -- Delete corrections you dont want Word to make. -- Copy in a short phrase in With, put a codename in Replace to save extra typing.
AutoText: When I start typing my name (or a certain set of keystrokes MS Word is trained to watch for), it will popup an faster fingers option…In the middle of my typing, I can hit ENTER and that word will appear. Consider AutoText for: Your program name Staff names Opposing counsel names Partner programs…etc. AutoText in Action….
Find & Replace Can Save Formatting
Part 2: Tips for Managing Information Mozilla Firefox (or IE 7) RSS Poverty Law RSS Aggregator Netvibes
Mozilla Firefox Gabrielle Hammond
It takes 2 minutes to download.
Easy to use and improves your efficiency. Tabbed browsing Easy creation of folders for bookmarks LiveFeeds Now for some ADD-ONs by HUGH Why Mozilla?… Internet at your Fingers
Hugh: Firefox Add-ons are easy to download and install
IE Tab lets Hugh toggle back and forth between a web page viewed in IE or Mozilla…
What if the Web Came to You? RSS (Really Simple Syndication) is simply a technology that allows you to – with a couple clicks SUBSCRIBE to online information, news, blogs, and content. Have you seen its logo? It indicates content you can subscribe to. This means it comes to you.
Where Can You Subscribe To? RSS can be received in your browser. RSS can be received in your inbox. (Glenn mentioned Outlook supports it.) RSS can be received on a webpage.
How Do You Subscribe? Browser: If you use Mozilla, it is Easy. –Find content you want to subscribe to. –Click on the logo. –Drag to LiveFeeds Folder on your Bookmark Bar. Lets try it.
Anything can be RSSd (or subscribed to). Even my GMAIL Account. See the Orange RSS symbol in the address bar? Click it. A popup window appears asking where you want it to go. Click OK Mine goes in a folder called LiveFeeds in my Bookmark Toolbar.
News and RSS Hugh Calkins
-- You can SEARCH for news. -- You can have the news come to you via RSS
What if you dont want to search? There are readers or aggregators. These provide a directory of resources by topic for you to pick from. Google Directory is a directory of all news readers -- in other words, all news that can be subscribed to, you can search and pick what you want.
IntraVnews is free to nonprofits. It is a news reader (aggregator) that works with Outlook.
intraVnews creates a folder in your Outlook Inbox. You subscribe to feeds easily. Can display feeds as html page or snippet with link to source.
myFeedz (http://www.myfeedz.com -- combines RSS aggregators (compilations of feeds AND social tagginghttp://www.myfeedz.com
What if you wanted an aggregator for all the feeds relevant to poverty law? More info -- List of Feeds for Advocates: de/1758 More on the RSS National Server (how to add your feeds and add them to your websites): hlibraryhttp://www.lsntap.org/tec hlibrary | RSS
Final Step from Steve Gray: Netvibes.Com Take all the feeds and create your own online newspaper -- takes 2 min!
Poverty Law Newspaper You can have tabs to your paper. Steve has a Poverty Law Paper page.
Managing Projects: TaDa, Basecamp and TeamViewer Steve Gray
TaDa Lists: Free way to create online lists for tasks you need to do. (And, you can RSS them so they come to you in your or bookmark folder! Or put them on Netvibes!)
Basecamp Basecamp: Project management online. View who is doing what and by when. All messages and updates are centralized (but it sends you an ). Files are centralized per project. Reduces clutter!
LegalMeetings Web Conferencing Uses Citrix GoToMeeting Panels for: Screen Sharing Attendee List Chat Log Facilitates staff training, document review, and any meeting where you are reviewing a document! $ /month depending on program size.
Tips for Meetings and Phones Meet-o-Matic (www.meet-o-matic.com)www.meet-o-matic.com MeetingWizard (www.meetingwizard.com)www.meetingwizard.com Free Conference.Com (www.freeconference.com)www.freeconference.com GotVoice (www.gotvoice.com)www.gotvoice.com –Voic transferred to your
Tips for Sharing YouSendIt, Jabber, Campfire Gabrielle Hammond
YouSendIt: Send Large Files Free (limited features) Can send a large file to another person without inbox limitations.
Jabber: That Instant Messenger
Campfire: Group Chat Free for four users File Transfer capability
Part 5: Just Some Spiffy Tips Steve Gray
Broadband Wireless Access Remote internet access from anyplace you can get a cell signal at broadband speed Sold by cellular providers – most major cell providers have an option $50-60 per month Easy to share among laptops
Instant Network Plug your wireless cellular card into this router and share you wireless broadband connection with others. Instant internet access network anywhere you can get a cell phone signal.
Autoruns Free Download from Microsoft to disable all programs that run on startup of your computer.
PortableApps – for your thumb drive
Gliffy Online - Diagramming Tool
Calgoo – Google Calendar Offline
Foxmarks – Bookmark Sync
Tabinita – Firefox Extension
Poverty Law Surveys Free online surveys at:
Poverty Law Surveys #1 Feature: Share Your Surveys with Others Usable by Non-Techie who is Willing to Learn Sign Up: More info:
Final Tip: PublicRoutes.Com Picks a public transportation route from two address points in major cities: NY, LA, SF, Seattle, Chicago…