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ASTM International Virtual Meetings and Conference Calling Systems Ashley Wiand.

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Presentation on theme: "ASTM International Virtual Meetings and Conference Calling Systems Ashley Wiand."— Presentation transcript:

1 ASTM International Virtual Meetings and Conference Calling Systems Ashley Wiand

2 Use of WebEx Small download for presenters and attendees Interactive format, with options like editing, registration, video streaming, etc. ASTM determined that WebEx was the best fit for our members Excellent support

3 Scheduling Conference Calls or Virtual Meeting

4 Request / Schedule a Call/VM Contact your staff manager, provide s for participants Request in MyASTM portion of web ASTM Staff will then disperse information to attendees WebEx has toll free numbers for US and other countries Reoccurring calls or meetings can also be arranged

5 You have been invited to participate in an ASTM Virtual Meeting: Topic: ASTM WK16895-Standard Practice for Conducting Exposures in Outdoor Glass-Covered Exposure Apparatus with Air Circulation Host: Jeffrey Adkins Date: Tuesday, February 10, 2009 Time: 1:00 pm, Eastern Standard Time (GMT -05:00, New York) Session number: To join the virtual meeting Go to &UID= Enter your name and address on the right side of the page. 3. Click "Join Now". 4. This will take you into the meeting. Follow the on-screen instructions to join the teleconference. You may enter your phone number to have the system call out to you (do not use this service if you must dial an extension to reach your phone). 5. (OPTIONAL) TO JOIN THE TELECONFERENCE ONLY: Provide your phone number when you join the training session to receive a call back. Alternatively, you can call the following numbers and enter the session number: Call-in toll-free number (US/Canada): Global call-in numbers: &tollFree=1 Show toll-free dialing restrictions: To add this meeting to your calendar program (for example Microsoft Outlook), click this link: &EF=MA&UUID= &SHA2=EvaEukpxZuXP9m6shSiXn0IgQj wFlLJM71mZ9RI4XCM= &UID= &tollFree=1 &EF=MA&UUID= &SHA2=EvaEukpxZuXP9m6shSiXn0IgQj wFlLJM71mZ9RI4XCM=

6 Entering the Virtual Meeting: The Call-Back Option, VOIP Not good for extensions, New VOIP Option, Works in all countries

7 VM Participation: Hosting & Presenting Key Points to Remember: Call in or call back The Host: assigns all privileges in the meeting Dont leave without reassigning a host The Presenter: shares information, leads the discussion Is assigned by the host

8 VM Host: Session/Participant Setup Options Session: Enabling Chatting Participant: Specifics of who-chats-with-who Annotating rights

9 Notice: The ball Right click options on the attendee Dont leave without reassigning a host! VM Participation: Hosting & Presenting

10 Host: Session Setup Options

11 Host: Participant Setup Options

12 VM Participation: Sharing and Viewing Key Points to remember for Sharing The Sharing toolbar at the top right The WebEx toolbar at the top of the page The Sharing menu at the top left Desktop, application, whiteboard

13 Sharing Menu At Top Left – Presenters Different Options Chatting Whiteboard

14 White Board Tools

15 VM Participants: Sharing

16 Hosting Tools / Trays

17 Summary Contact ASTM Staff to set up the meeting MyASTM request now available Provide a list of participants, with addresses On the day of the meeting: Open web link prior to calling in From the , click on the link to bring you into the meeting, WebEx may take a minute to load required information System will call you Share the document to review Have a good meeting!

18 Questions? Feel free to contact ASTM staff to set up test sessions for you, and even participate with you in them Feel free to contact both WebEx directly, or ASTM staff, for questions or assistance

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