1. WebEx
Goal: Prepare GMCR Host account recipients to use WebEx appropriately to reduce business travel and achieve a measurable increase in the per host usage rate.

2. 1. Get Host Account Actions
Supervisor s IST Helpdesk to request WebEx Host Account
Login information should not be shared
There is a monthly per host fee
It takes 2-3 days to receive a host account
Activity: Clickable template to supervisor to request an account
Bonus Info: Click to review cost breakdown

3. 2. Explore gmcr.webex.com Actions Activities Remember hosted address
Maintain confidentiality of meeting topics
Activities
What’s wrong with this picture? Show screenshot of gmcr webex page with fictitious meeting title
Gmcr.webex.com is the only way to access the site. Add it to your favorites now! (click here to open gmcr.webex.com in a new window, then choose add to favorites)

4. 3. Schedule a Meeting and Share the Link w/ Attendees
Actions
Appreciate minimum requirements to schedule meeting
Use audio options appropriately
Use advanced scheduler when necessary
Hiding a meeting on gmcr.webex.com
Recurrance
Meeting options and attendee priveledges
Saving a meeting as a template
Activity
Screencast of process (camtasia)
You try it! (quizmaker)

5. 4. Start the meeting and join the audio
Actions
Click the link in the you received
Or if on other machine, go to gmcr.webex.com, find your meeting and go from there.
Type in your phone number
Locate meeting info to connect if problems
If host, connect at least 5 minutes prior, if new, 20 minutes.
Activity
Screencast
Click to have 1 pg job aid ed

6. 5. Share documents and applications successfully
Activity (engage):
There are three main ways to share in webex: Document, Application, and Desktop.
Document: This is the best way to share PowerPoint, Word, PDF’s, Images, and even some movie files with your attendees. It brings them inside the WebEx interface and loads them as tabs.
Application: This is the next best option, if you need to share an Excel file or other file type that WebEx doesn’t support. Or if you need to show participants a screen in an application
Desktop: Think of this as your last resort- All of your open windows, including your desktop, icons, and system tray will be viewable. If you have outlook notifications, turn them off unless you want your participants to see them too!

7. 6. Interface features for engaging participants
Click on the icons below to see tutorials from WebEx on the engagement tools included in Meeting Center. (note: tutorials will open in new window)

8. 7. Best practices/ FAQ
Q: How can I get more practice hosting before my first meeting? A: You can practice in a computer lab using two computers side by side Q: If I lose Internet Connectivity, What Do I Do? A: Don’t worry, Your meeting is still running. The host and presenter priveledges have been passed automatically to another attendee. Simply log back into your meeting via gmcr.webex.com. Q: Where do I go for more help? A: Link to WebEx University Q: How do I see who attended my meeting? A: you can see detailed usage reports by logging into gmcr.webex.com. Choose my meetings > my reports Q: Agenda? Q: copy/paste to whiteboard?