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Proprietary and Confidential 1. College Registration 2. College as Receiver 3. College as Sender Postsecondary Demonstrations.

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Presentation on theme: "Proprietary and Confidential 1. College Registration 2. College as Receiver 3. College as Sender Postsecondary Demonstrations."— Presentation transcript:

1 Proprietary and Confidential 1. College Registration 2. College as Receiver 3. College as Sender Postsecondary Demonstrations

2 Proprietary and Confidential Preferred by Students/Alumni ►24/7 online access ►Easy ordering and tracking ►Email delivery confirmation Online Ordering and Delivery Service for Official Transcripts ►Fast, easy, efficient & secure ►Saves staff time and money ►Works with ANY student sys Preferred by High Schools & Colleges ►Less than 1 hour to install ►Includes reporting ►No more support calls! Trusted Intermediary for Academic Record Delivery Services

3 Proprietary and Confidential Secure Transcript Overview

4 Proprietary and Confidential Docufide’s Secure Transcript creates a secure, paperless environment for the request & delivery of official transcripts at a secondary and postsecondary level nationwide Free to receive transcripts in PDF or PESC XML standard (available late 2006) No cost to schools to send all transcripts electronically Easy to use by students/alumni and administrators No hardware or software required to receive transcripts Official transcripts sent to any destination of choice with full FERPA compliance Works with any student information system and models current workflows Secure Transcript Benefits

5 Proprietary and Confidential Over 1700 colleges and universities in all 50 states have received transcripts from Docufide to-date High schools in 18 states now electronically send transcripts through Secure Transcript The state of Indiana selected Secure Transcript to provide electronic transcript exchange for every high school & college in the state in 2005 The Midwestern Higher Education Compact selected Docufide in 2006 to provide an electronic transcript exchange for all secondary & postsecondary schools throughout their 11 member states Current Users

6 Proprietary and Confidential Sending Campus Docufide Receiving Location Step 1: Download Docufide Client 10 minutes Step 2: Upload Test Transcripts 5 minutes Step 3: Attend Online Training 45 minutes Docufide engineers create a unique parse template for each SIS output, converting school’s output to XML Step 1: Admissions personnel or other receiver register online Step 2: Select delivery format (electronic or paper) and set preferences 5-10 minutes If a destination is not ready to receive electronic transcripts, Docufide prints and delivers transcripts on security paper Implementation Requirements / Timelines

7 Proprietary and Confidential Sending Transcripts: The Student/Alumni Request Process

8 Proprietary and Confidential Student searches our database of nationwide colleges, choosing one or many destinations for delivery Student Request

9 Proprietary and Confidential Student Request

10 Proprietary and Confidential Student reviews requests made, and confirms that selections are correct $2.55 $4.25 $6.80 Student Request

11 Proprietary and Confidential Student reviews and accepts online agreement Student Request

12 Proprietary and Confidential Student processes payment online. Any surcharges added by the school will be collected and dispersed to the school by Docufide $6.80 Student Request

13 Proprietary and Confidential Student’s request is complete and sent to their school for approval $2.55 $4.25 $6.80. Student Request

14 Proprietary and Confidential Students can track their requests online and will also receive confirmation emails when their request is received, approved by the school registrar, and upon delivery Automatic Email Notifications Student Request

15 Proprietary and Confidential Benefits to Students 24/7 access to transcript request & tracking online Comprehensive database of all public & private postsecondary institutions, along with scholarship funds, military & NCAA Online order tracking and automatic email notifications at order, school approval and release, and when received electronically by any destination Full service solution, not limited to a few destinations but inclusive and capable of delivering transcripts on a student’s behalf to any institution or 3 rd party, world-wide Secure Transcript

16 Proprietary and Confidential Sending Transcripts: The School Process

17 Proprietary and Confidential Administrator views a secure online To-Do List, where transcript requests are quickly reviewed and approved Review Requests for Approval Sending Transcripts

18 Proprietary and Confidential By clicking on the student name, administrators can drill down to see more specific information on the student, and where they are sending transcripts Review Student Contact & Destination Information Sending Transcripts

19 Proprietary and Confidential An on-screen, printable list of requests is then generated and used to select student records from the Student Information System (SIS) for delivery Checklist of Approved Requests Sending Transcripts

20 Proprietary and Confidential From within a school’s SIS, the Docufide Printer is used to electronically send student transcripts securely to Docufide for processing Transcripts can be sent individually or in a batch. Transcripts for the entire grade or school can be uploaded, allowing a school, if they so desire, to automate the entire review, approval and records release process. Sending Transcripts

21 Proprietary and Confidential Benefits to Sender Full service solution - all requests and deliveries now handled electronically Simple install process - 1 hour from start to finish per school Customer and technical support provided by Docufide End-to-end transcript delivery tracking, automated notifications and escalations, and redundant safeguards ensuring errorless delivery Ability to request transcripts on a student’s behalf Dramatic cost saving realized over manual paper process Secure Transcript

22 Proprietary and Confidential Additional Features (Some only available through statewide initiatives)

23 Proprietary and Confidential Requesting Transcripts

24 Proprietary and Confidential Administrators can request transcripts for enrolling or transferring students Requesting Transcripts

25 Proprietary and Confidential Selecting by school allows an institution to request an initial transcript from participating schools for any students that have expressed interest in enrollment Requesting Transcripts

26 Proprietary and Confidential Follow-on transcripts can also be requested for all students that have previously submitted a transcript to your institution Requesting Transcripts

27 Proprietary and Confidential Directory

28 Proprietary and Confidential Directory From the main page, users can access the Directory of all participating schools

29 Proprietary and Confidential Directory Administrators identify high schools or colleges through the search interface

30 Proprietary and Confidential Directory School contact and profiles are available online for all participating high schools and colleges

31 Proprietary and Confidential Reports

32 Proprietary and Confidential Reports From the main page users access the reports tab

33 Proprietary and Confidential Reports Reports can be run off several parameters and are exportable to Excel

34 Proprietary and Confidential Preferences

35 Proprietary and Confidential Preference Settings Administrators access Profile, Administrator, and Receiving format preferences from the main page, under the Preference Tab

36 Proprietary and Confidential Preference Settings Under Profile, institutions can update their contact information and upload a school profile, viewable by all participating high schools and colleges

37 Proprietary and Confidential Preference Settings Under Administrator, institutions can edit or add authorized users to their account, and view and set specific user rights

38 Proprietary and Confidential Preference Settings Under Receiving, administrators can view and change their current delivery format (changing to XML or other provided formats when available). A custom message can also be added here to be appended to all confirmation emails

39 Proprietary and Confidential Conclusion

40 Proprietary and Confidential Students “I love the no-hassle aspect of Secure Transcript. I didn't have to worry about gathering any information on my own; Secure Transcript did all of the hard work for me.” -Natalie Jones, Student High Schools “It took us approximately 15 minutes to download and install the software, and after a 45 minute training session, we were done implementing and ready to use the service. The installation, training and implementation processes were extremely simple and straight-forward. The entire procedure truly was as easy as advertised.” -Meredith Bovin, Data Manager, Carmel Clay Schools, Carmel, Indiana Colleges "In under five minutes we registered IUPUI for the service and have already received transcripts electronically from Indiana schools, as well as from out-state schools on Docufide’s Secure Transcript. This couldn’t have been easier. This is going to revolutionize how high schools and colleges do business.” -Michael Donahue, Director of Admissions, IUPUI State Agencies “Docufide has been highly responsive and effective in addressing the planning, rollout and ongoing support and enhancements to Indiana’s e-Transcript Initiative. We believe, from our experience with Docufide, that their technology, services, and staff combine to deliver the best available solutions to suit the needs of all participants, making them an ideal choice for delivering a state’s electronic transcript exchange.” -Stanley Jones, Commissioner, Indiana Commission for Higher Education Why Docufide?

41 Proprietary and Confidential Next Steps Phone: 310-309-3722 Email: transcriptservices@docufide.comtranscriptservices@docufide.com Website: http://www.docufide.comhttp://www.docufide.com Secure Transcript is a unique offering that allows postsecondary institutions to setup to receive electronic transcripts in under 10 minutes, with no software or hardware required and at no cost. If you’re ready to start receiving transcripts and associated admission documents (secondary school reports, letters of recommendation) electronically from participating schools, simply follow the instructions provided in the Registration Demonstration. To learn how your institution can begin sending transcripts electronically, please contact us directly at:


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