Presentation on theme: "E T SMU’S PARTNERSHIP WITH NSC FOR ELECTRONIC TRANSCRIPTS JOHN HALL UNIVERSITY REGISTRAR & EXECUTIVE DIRECTOR OF ENROLLMENT SERVICES Southern Methodist."— Presentation transcript:
e T SMU’S PARTNERSHIP WITH NSC FOR ELECTRONIC TRANSCRIPTS JOHN HALL UNIVERSITY REGISTRAR & EXECUTIVE DIRECTOR OF ENROLLMENT SERVICES Southern Methodist University SACRAO Conference 2013 San Antonio, TX
Partnership with NSC Enrollment certifications Degree certifications Student Self Service Research Student Tracker Transcripts – Ordering eTranscripts Do not use Transcript exchange NSC is viewed as part of our “extended” staff
More on NSC Transcript Solution 1:30 – 2:30, Tuesday San Cristobal Auburn, Northern KYU, Rhodes and Spalding discuss the way their institutions use the National Student Clearinghouse to provide a transcript solution. You can learn everything from using the NSC for a basic order service to the secure electronic delivery of transcripts. We will also discuss automated solutions that eliminate the manual data entry of transcript orders and provide direct communication to students. Nearly 500 colleges across the country have found an NSC solution that works for them. Presenters: Dixie Mitchell, Asso. Registrar, Auburn Univ. Jennifer Gohmann, Registrar, Spading University Marla Herron, Registrar, Northern Kentucky University DeAnna Adams, Registrar, Rhodes College T3.10 National Student Clearinghouse: One Size Does Not Fit All When It Comes to a Transcript Solution
Goal and prediction Goal Use NSC ordering process for 100% of orders by December 31, 2013 Prediction 97% of transcripts will be delivered by electronic means by December 31, 2014
What it took Very little effort Added e transcript selection option to order page Modified student system to produce a pdf transcript. Created image to be superimposed over pdf transcript Created guide page to be matched to pdf transcript NSC took care of everything else Everyone can do e transcripts
How it works Mustang Sally orders e transcript, providing email address Receives several messages thru out the on-line order process re e transcript NSC sends Mustang Sally an order confirmation. Transcript Order #9393698: Order Confirmation RECIPIENT: George Bush Library and Institute DELIVERY METHOD: Electronic PDF - $3.75 *IMPORTANT*: This is an official electronic copy of your transcript. IT IS YOUR RESPONSIBILITY TO MAKE SURE THAT: The institution or third party will accept the PDF transcript The recipient's email address is correct
How it works SMU processes request Generates pdf and saves Uploads to NSC Updates order in NSC database NSC superimposes SMU seal onto pdf and matches it with SMU’s transcript guide NSC saves SMU transcript and transcript guide in secure area and sends notices
How it works NSC sends notice with user name and in separate email sends notice and password Transcript Link for MUSTANG SALLY - Southern Methodist University (NSC)… has been authorized to release an electronic copy of the official academic transcript for Mustang Sally from (SMU) to you. To download… You will be presented with a PDF which is an authenticated and secure copy of the requestor's official transcript. We recommend that you save a copy of this transcript as soon as possible. For best viewing experience we recommend using the latest version of Adobe Acrobat. Transcript Password for MUSTANG SALLY- Southern Methodist University wNxftDks(The password is case-sensitive.) Retrieval link will be valid for 30 days.
How it works NSC notifies Mustang Sally Transcript Order #9393698: Electronic Transcript Sent Your transcript is available now for retrieval, you will be notified when it is retrieved by your recipient. (fee) has been charged to your credit card and will appear on your credit card statement as "College Transcript."
How it works NSC notifies Mustang Sally Transcript Order #9393698: Electronic Transcript Retrieved
Other points Requestor can track request on-line Automatic status notices Can ask for text notices SMU can rescind / revoke Various reports for institution to manage process. Quick and secure electronic delivery worldwide, 24/7 State-of-the-art document security, including digital signatures and rights management Already a NSC partner Good customer support No long-term contract, annual fee, or maintenance fees Customized & branded for SMU State-of-the-art PDF document security Ability to attach additional forms online with the order – see future
Some future To Do’s Eliminate restriction to 1996 and later Enhance image superimposed on pdf Enhance transcript guide Enhance RO transcript page Multiple pdfs on one request Have NSC create an upload process for attachments that does not superimpose SMU seal Ask NSC to add ability to add processing notes Send requests from NSC database to Access.SMU to generate pdf