1. Revision: 0Effective Date: 04.10.2013Version: 2Doc. No: MMU/ERU/INTER/SOP-03 CHANGE MAJOR EXAMINATION AND RECORDS UNIT (ERU) STUDENT Start ERU ADMISSION 5.Check data. Complete? 1. Get advise from academic advisor/ program coordinator 2. Advise the student 3. Fill in Change Major form, write application letter (if any) and get verification from Bursary Unit and ISC (for International Student) 4. Submit application to faculty 6. Approve? 8. Prepare and send approval letter to ERU Yes No Yes No FACULTY 7. Notify student End 9. Complete? No Yes Compile the list of PTPTN student who applied For change of Major BURSARY

2. Revision: 0Effective Date : 14.10.2013Version: 2Doc. No: MMU/ERU/INTER/SOP-03/WI-03 CHANGE MAJOR EXAMINATION AND RECORDS UNIT (ERU) STUDENT FACULTY ERU ADMISSION 9. 10. Update Major in the system 13. Collect new offer letter End 12. Issue new offer letter 11. Provide name list and submit to ALP 13b. Receive copy of New offer letter 13a. Receive copy of New offer letter End 14. Grade Transfer 15. Keep in student file BURSARY 13c. Receive copy New offer Letter. Prepare and submit the Notification Letter to MoHE End

3. Ref. No.DescriptionForm/Report 1Student who wishes to change major should get advice from academic advisor/ programme coordinator. 2Academic advisor or programme coordinator has right to advice student to make better decision on student academic matters based on students’ capability, interest, career path etc. 3When it is found that the change of major is in favor, student has to: (a) Fill in the change of major form (b) Write an appeal letter to change major(if necessary) (c) Get verification from Bursary Unit to confirm either the student is under sponsorship or not. Bursary will communicate with students sponsor on the application to change the programme. If sponsor decline the application, student will be notified on the impact from financial perspective if he/she wishes to proceed with the application. (d) Get verification from ISC. ISC to confirm the international student’s status, advice on the process and cost incurred. Change of Major Application Form 4Student has to submit the form and appeal letter (if necessary) 5Faculty office to check and ensure application is completed. IF:- (a) YES: Refer no. 6 (b) NO : Refer no.3 6Approve? If:- (a) YES: Refer no. 8 (b) NO: Refer no. 7. 7Faculty office to notify student on application status. 8Faculty to prepare and send a copy of approval letter, change of major form and student’s appeal letter (if any) to ERU office. A copy of letter also should be sent to ALP. 9ERU should receive complete student’s application. Complete? If:- (a) YES: Refer no. 10 (b) NO: Refer no. 8 Revision: 0Effective Date : 14.10.2013Version: 2Doc. No: MMU/ERU/INTER/SOP-03/WI-03 CHANGE MAJOR EXAMINATION AND RECORDS UNIT (ERU)

4. Ref. No.DescriptionForm/Report 10ERU has to update student’s degree status as approved by faculty, following below steps: a)To check the approved faculty and effective trimester b)Login into ICEMS by key in username and password c)select System Owner > ER > Student > Student Profile d)Click “Query” button e)Key in student ID number f)Click “Query” button g)Change info at degree field h)Key in remark in history tab i)Click “Save” button ERU then shall check and drop if course registration exists in current trimester in old faculty. SM4003 11ERU to submit list of student who approved change major, change of major form and faculty approval letter to ALP. 12ALP to issue a new offer letter based on faculty approval. 13Student to collect new offer letter at ALP office. And ; (a)Faculty office will receive a copy of offer letter from ALP. (b)ALP to return change of major form, faculty approval letter and a copy of new offer letter to ERU office. (c)Bursary will receive a copy of offer letter from ALP. 14For subject(s) which has to drop based on faculty approval, ERU to use Major/ Faculty Exchange system. ERU reprocess the student’s result. SR4002 (Inter Faculty Grading) Exam Result Processing 15Filing into student’s file. Note: PTPTN issues: 1. Bursary Unit will compile the list of PTPTN student who applied and approved to change major. 2. Based on the list, Bursary Unit will issue and submit letter to MoHE. Revision: 0Effective Date : 14.10.2013Version: 2Doc. No: MMU/ERU/INTER/SOP-03/WI-03 CHANGE MAJOR EXAMINATION AND RECORDS UNIT (ERU)