2 Setting Up Recruitment What we’ll reviewSetting Up RecruitmentValidation TablesPosting QuestionsCommunicationsVSID and Other SettingsCreating and Posting RequisitionsTracking ApplicantsRegistering for and Using the Career CenterUpdating Applicant RecordsTest Site we will be using today: WFN4FTP30
3 Recruitment Validation Tables JobContains description as well as other key job details such as FLSA codePosting Question CategoryAllows client to create categories to organize job posting questionsOptionalApplication StatusStatus labelsClient can create custom labels for all statuses except New Applicant and HireCost TypeCategorize costs associated with recruitment‘Cost to Hire’ reportHold off on going into product until after next slide
4 Application Status Labels Setup Tools Validation Tables Application StatusStatus Label groups are standard:New ApplicationScreeningInterviewOfferRejectedKeep on FilePre-HireHiredUse Status Labels to:Organize, Track, Search applicantsShow or hide applications from managersSend communications to applicantsNotify users of applicant status changesReport on applicant statusesGo out to Validation Tables and show eachGo out to Status Labels table and show options as well as which can be edited/addedAll applications receive New Application status when submittedHired status label names are system-assigned and cannot be modified
5 Job Posting Questions Important! Setup HR & Talent Recruitment Posting QuestionsAnswer TypesMany to choose from! Combo menu, date field, yes/no, and moreUse the ‘Add Multiple Options’ feature for convenienceCopy a QuestionCategorize your QuestionsImportant!Questions cannot be edited or deleted once associated with an applicationOnce an application is associated with a question, client can only add or deactivate answer optionsClient can change a question’s Category at any timeGo out to Posting Questions in Setup and show answer types, multiple options, copy, and categories. Try deleting a question that is associated with an application (the Mars question) to see resulting error message.
6 Email Communications Setup HR & Talent Recruitment Communication communications can be sent when the client:Receives a new applicationScreens candidateArranges an interview with candidateGathers pre-hire informationMakes an offer to candidateKeeps candidate on fileRejects an applicationStandard vs. Custom sSelect application status types that can use the messageOnly one communication can be associated New Application statusShow Communication page and options
7 Recruitment Settings Setup HR & Talent Recruitment Settings Information collection settingsSettings apply to ALL job postingsBest practice: populate the settings once, and do not adjust them unless company policies changeSettings available for:Voluntary Self-Identification (VSID) informationRequired Fields regarding applicant personal informationPosting Settings including résumé submission
8 Voluntary Self-Identification (VSID) VSID: information such as gender, race, ethnicity, and veteran statusSystem can prompt for VSID information, but it cannot be requiredOptions:Allow collection of VSID informationKeep VSID information linked to applicantsImportant!Do not turn the linking option off and on once activatedPractitioners needing to view/edit/report on VSID should have VSID rights: Setup Security Access Permissions Menu Access Practitioner Process Talent ApplicationsGo into system and review settings.
9 Creating Open Requisitions Setup is now complete!Use Requisition Wizard to create open requisitions to postClients can post to:Company websiteADP-hosted Career CenterExternal job posting sites (Monster, CareerBuilder)Social networking sites (Facebook, LinkedIn)Open requisition = a request made to fill an open position within a companyPosting = published version of the open requisition: what the applicant seesPosting includes job description, requirements, questions, résumé and information gathering
10 Requisition Wizard Process Talent Requisitions Requisition Wizard walks the user through the following steps to create an open requisition:Choose jobProvide position informationDefine languagesDefine or change posting settingsSelect or add questionsDefine manager access to postings and notificationsConfirm selectionsGo into system and go through req wizard to create a new posting.
11 Posting an Open Requisition Clients can post requisitions to a variety of sitesNote: To publish the posting, Requisition Status must be ‘Open’ or ‘On Hold’, and Posting Status must be ‘Accepting Applications’What is Career Center?Career Center is an ADP-hosted site where applicants can:Log in, or register for an account if first-time userSearch for and view listings of open jobs in the companyView job detailsView and update profileCareer Center stores applicant’s profile information, making it easy to apply to multiple positionsURL displays in Setup HR & Talent Recruitment Settings Posting SettingsShow the Req Status and Posting Status on the req we just completed.
12 Registering For and Using the Career Center First-time applicants must register for an account before applyingReturning applicants must log in, and previously stored information will populateApplicant must populate security questions and answers for use in the event of a forgotten user ID or passwordNote: User ID and password will not automatically become the applicant’s login information if he is hired by the company. They are used exclusively in the Career Center.Go to Career Center and show that you must register or log in to apply, log in as jennifer_applicant
13 Searching for Candidates Process Talent Applications (practitioner)My Team Talent Applications (manager)Practitioners/managers can search by:Candidate NameApplication DateKeywordsSalary RangeRequisition NameStatus LabelQuestion Responses (only pre-defined answers)Go into system and show search
14 Inside the Candidate Record Process Talent Applications (practitioner)My Team Talent Applications (manager)Application(s) tabPosition InformationQuestion ResponsesApplication NotesCommunication HistoryUploaded FilesApplicant Profile tabPersonal InformationProfessional BackgroundScreening tab (if applicable)Apply to Another PostingShow candidate record
15 Updating Applicant Status Process Talent Applications (practitioner)My Team Talent Applications (manager)Header bar: click Change link, next to current statusSelect Application StatusChoose Option:CustomStandard (if available)NoEdit subject, reply to, and text if desiredAdd a note (optional)Clicking ‘Done’ will send the (if selected), and update candidate record, status history, and communication historyChange a candidate’s status
16 Reporting on Recruitment Reports Standard Reports Recruitment (practitioner)Reports My Team Reports Recruitment (manager)Applicant Flow by Gender and EthnicityApplicant SummaryApplication Questions and AnswersApplication Status HistoryCost to HireTime to HireClient can also build a Custom Report with Recruitment fields/data