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Recorder/ Scorer Hy-Tek Meet Manager © Copyright 2013 - 2017 Ontario Swimming Officials’ Association August 2014.

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Presentation on theme: "Recorder/ Scorer Hy-Tek Meet Manager © Copyright 2013 - 2017 Ontario Swimming Officials’ Association August 2014."— Presentation transcript:

1 Recorder/ Scorer Hy-Tek Meet Manager © Copyright Ontario Swimming Officials’ Association August 2014

2 © Copyright Ontario Swimming Officials’ Association 2 Today Role of Recorder/ Scorer Introduction to Hy-Tek Meet Manager Hy-Tek Meet Manager Case Studies Questionnaire – 15 minutes Review (answers)

3 © Copyright Ontario Swimming Officials’ Association 3 Times Other Info Recorder/ Scorer Results Team Scores Record Times Recorder/ Scorer DQ DNF NS Judge’s Decision Maintains the official record of a session

4 © Copyright Ontario Swimming Officials’ Association 4 To do this job well, you need to know: How to use Hy-Tek’s Meet Manager software to: Re-seed heats and events Record and post results Record unusual swims and events Score an event Know if a record time is set How to stay organized Recorder/ Scorer

5 © Copyright Ontario Swimming Officials’ Association 5 You will be working near or on the deck with either the Chief Finish Judge or the Chief Judge Electronics Chief Finish Judge Chief Judge Electronics or Recorder/ Scorer

6 © Copyright Ontario Swimming Officials’ Association 6 You should arrive one hour before the start of the session: Before the Meet Get a copy of the Meet Package and session heat sheet Make sure computer and hardware connected Ensure paper, stapler, paperclips, elastics are plentiful Locate scratch forms, hand out to coaches as needed Coaches will return filled in scratch forms Scratch swimmers from heats without reseeding Make any deck alterations/ substitutions Last minute deck entries Need to be marked as exhibition (EX)

7 © Copyright Ontario Swimming Officials’ Association 7 You should meet with key officials and agree to the routines for the session: Before the Meet Find and introduce yourself to: Referee Chief Finish Judge or Chief Judge Electronics Electronics operator Clerk of Course Chief Timekeeper Runners Establish routines for: Receiving changes Approving results

8 © Copyright Ontario Swimming Officials’ Association 8 Chief Finish Judge Recorder/ Scorer Typical process for a carded meet Determines the official times Reviews & signs the results Enters the results into Meet Manager Prints results at end of event Gives results to runners for posting Receives cards File hard copy of results Referee During the Meet

9 © Copyright Ontario Swimming Officials’ Association 9 Reviews & signs the results Imports times using Meet Manager Prints results at end of event Gives results to runners for posting Electronics Operator Recorder/ Scorer Ends race & prints heat results Typical process for an electronic meet File hard copy of results Adjusts times Review suspect times Referee CFJ or CJE During the Meet

10 © Copyright Ontario Swimming Officials’ Association 10 During the Meet The electronics operator will print a copy of the results after each race Any observations by the electronics operator or Chief Judge Electronics (if available) are noted In the top right hand corner the operator will note the number of swimmers in the heat The Chief Finish Judge or Chief Judge Electronics will verify the results making notes to the Recorder/ Scorer for any Manual Time (MT) changes

11 © Copyright Ontario Swimming Officials’ Association 11 Chief Finish Judge (“CFJ”) -or- Chief Judge Electronics (“CJE”) Clerk of Course (“Clerk”) Creating Results Recorder/ Scorer Adjustments - Heat, Lane, Swimmer Printouts - Heats, Lanes, Times Place, Result, Swimmer Referee DQs - Heat, Lane, for a Swimmer

12 © Copyright Ontario Swimming Officials’ Association Results with times: The basic result: Swimmer receives a time and unique place for the swim Two or more swimmers have the same time in a round and are awarded the same place Tied – prelims – swim-off has been completed Judge’s Decision (“JD”) Placing has been arbitrarily adjusted to reflect results of swim-off Exhibition (“EX”, “X”) Swimmer receives a time but no place for the swim Failed Swim Swimmer’s result is slower than the entry qualifying time Swim is not eligible for points Creating Results 12

13 © Copyright Ontario Swimming Officials’ Association Results without times: Disqualified (“DQ”) Swimmer was disqualified, no place or time assigned Remember: You still need to enter their official time into the MM software in case the DQ is overturned Did Not Finish (“DNF”) Swimmer started but did not finish No Show (“NS”) Swimmer was assigned a heat and lane, but did not show up for the swim Meet Package may outline penalties for an NS Scratch (“SCR”) Swimmer withdrew from event Creating Results 13

14 © Copyright Ontario Swimming Officials’ Association 14 Events with more than one Round: Event (for example: # 24 – Men’s 50 Free) Contains: Rounds - Preliminaries (“Prelims”), Finals Contains: Heats (“Heat 1”, “Heat 2”, …) DQs, SCRs, NSs, DNFs prevent swimmers from advancing to future rounds No impact on previous rounds Failed swims may also prevent advancing Scoring occurs in the final round Prelims/ Finals

15 © Copyright Ontario Swimming Officials’ Association 15 Results indicate advancers for next round Prelims/ Finals Finals Consols Alternates

16 © Copyright Ontario Swimming Officials’ Association 16 Swim-off – “Nine advancers … eight lanes” Alert the designated official as soon as possible Prelims/ Finals

17 © Copyright Ontario Swimming Officials’ Association 17 Swim-off DISTINCT event: Swimmer may scratch, be disqualified, not finish, etc. without impacting event requiring the swim-off Swimmer receives an “extra” official result Occur when there is a tie amongst advancers for the last place in a heat Ex: Tie for 8 th place in an ‘A’ final (8 lane pool) Ex: Tie for second alternate Ex: Three people tied for 9 th place in an ‘A’ final (10 lane pool)

18 © Copyright Ontario Swimming Officials’ Association 18 Scoring CGR Whenever the point scores for a meet differ from the accepted national scoring standard (SNC 4) they shall be published with the meet information. CGR In the case of a tie, the points for each place involved in the tie shall be added together and divided equally among the competitors or teams involved in the tie. CGR Disqualified swimmers and relay teams shall not be awarded points. Points shall be assigned to unattached swimmers but shall not be credited to any club. CGR A swimmer who fails to meet the qualifying time for an event shall not be awarded points. CGR Deck entries shall not be awarded points, medals, or awards. Deck or Late entries are to be classified as “Exhibition” swims. CGR Swimmers who scratch shall not be awarded points. However, a swimmer may scratch from a swim-off and remain eligible to be awarded points according to his final placing.

19 © Copyright Ontario Swimming Officials’ Association 19 Scoring - A tie

20 © Copyright Ontario Swimming Officials’ Association 20 Scoring - Exhibition Swim

21 © Copyright Ontario Swimming Officials’ Association 21 Scoring - Disqualification

22 © Copyright Ontario Swimming Officials’ Association 22 Scoring - No Show

23 © Copyright Ontario Swimming Officials’ Association 23 Scoring - Did Not Finish

24 © Copyright Ontario Swimming Officials’ Association 24 Records A valid electronic result A manual time measured by three watches or A Record Time must come from…

25 © Copyright Ontario Swimming Officials’ Association 25 Records May be set in any sanctioned competition, but not a Class II Time Trial. May be set during: Any individual result time or relay result time Provided the swim is not disqualified Any split of an individual race, provided: Swim is not disqualified (before or after split) Final time meets the meet qualifying time First leg of a relay, provided: No individual disqualification happens in the first leg Ex: “Early takeover, swimmer #2” – OK Ex: “Swimmer #3: Walking in direction of race, 125m” – OK Ex: “False start” – NO RECORD Ex: “Swimmer #1: failure to initiate turn at 150m” – NO RECORD

26 © Copyright Ontario Swimming Officials’ Association 26 If you revise results or scores, re-post results & mark them “Revised” (leave the original results posted under the revised) Revised Revised Results

27 © Copyright Ontario Swimming Officials’ Association 27 At the end of the session Remain until all results from your session are finalized Session Referee will want a DQ summary to confirm with his paperwork Collect the heat sheets with sweeps/ DQs/ stopwatch times from the Referee, Starter, Chief Timekeeper Collect the lane timer sheets from the Chief Timekeeper Add a cover sheet to front of all paperwork detailing the session Turn over all paperwork to Meet Management

28 © Copyright Ontario Swimming Officials’ Association 28 Meet Manager 3.0, 4.0, and 5.0

29 © Copyright Ontario Swimming Officials’ Association 29 The Run Menu To view back-up columns: Run -> Preferences -> Run Menu -> Show backup times columns

30 © Copyright Ontario Swimming Officials’ Association 30 Event Listing Current Heat Information Team Scores Records/ Splits Function Buttons Heat Navigation

31 © Copyright Ontario Swimming Officials’ Association 31 Use the Event List to navigate between events Event Number Round Status: -“ Scored ” -“ Done ” -“ Seeded ” -“ Not Seeded ”

32 © Copyright Ontario Swimming Officials’ Association 32 Heat Information Swimmer Final Time Team Lane DQ Exhibition Adjustment

33 © Copyright Ontario Swimming Officials’ Association 33 There are buttons for the most common functions during a session

34 © Copyright Ontario Swimming Officials’ Association 34 Session Navigate between sessions or filter the Event List

35 © Copyright Ontario Swimming Officials’ Association 35 Splits Added automatically in electronic timing systems You may be asked to adjust them First leg of relays Not mixed relays Results for an official split on the first leg of any other swim must be authorized by the Referee then a separate event created Use to enter or edit splits:

36 © Copyright Ontario Swimming Officials’ Association 36 Relay Names Double click or drag … THEN drop to record order Eligible swimmers Yellow indicates swimmers assigned to other relay teams Check to show eligible swim-ups Navigate between lanes

37 © Copyright Ontario Swimming Officials’ Association 37 Adjust Use this menu when Referee or Clerk of Course informs you about changes to heat, event, or lane assignments Move swimmers between heats or lanes Drag and drop swimmers to a different lane/ heat or choose Team and show eligible athletes for input

38 © Copyright Ontario Swimming Officials’ Association 38 Get Times Imports results from the electronics system Prompts if the number of results does not match number of seeded swimmers Athletes expecting a time Times received from console Watch out for times with no swimmer name!!!

39 © Copyright Ontario Swimming Officials’ Association 39 Generating Results List Lists the results for the event, without scores Score Lists the results for the event, with scores Your Meet Package will detail whether or not you score.

40 © Copyright Ontario Swimming Officials’ Association 40 Pushing Results to the Web F11 F12 To publish the current heat To publish the current event Score first for points to be updated

41 © Copyright Ontario Swimming Officials’ Association 41 Pushing Results to Meet Mobile Setup for automatic uploading of unofficial results…followed by officials results once you list/ score Manually CTRL M to load up results after each event

42 © Copyright Ontario Swimming Officials’ Association 42 Awards Causes award labels to be printed for currently selected event Consult the Meet Package for confirming the awards to be handed out Consult with Meet Manager to determine if they wish you to print the award labels for your session

43 © Copyright Ontario Swimming Officials’ Association 43 Typical Work Routine at the End of a Heat Electronic Timing Select correct heat “Get Times” Inspect the results Edit the results as per CFJ/ CJE Record any DQ, NS, DNF Advance to next heat Manual Meet Select correct heat Enter official times from paperwork Enter splits if required Record any DQ, NS, DNF Advance to next heat

44 © Copyright Ontario Swimming Officials’ Association 44 Typical Work Routine at the End of an Event Make sure there are results for all heats Make sure you have the right event selected If the event is to be scored: Score (CTRL-S) If the event is not scored List (CTRL-L) Results will be displayed for printing/ posting Print labels for ribbons by pressing Awards button (CTRL-A) (if applicable) Upload results to web/ meet mobile (if applicable)

45 © Copyright Ontario Swimming Officials’ Association 45 Case Study #1 “Get Times” Recorder/ Scorer

46 © Copyright Ontario Swimming Officials’ Association 46 Case Study #1: “Get Times” Select the desired heat Click the “Get Times” button

47 © Copyright Ontario Swimming Officials’ Association 47 Case Study #1: “Get Times” Backup Times Times are downloaded from timing console and automatically inserted: Yellow Line: All backup faster than 3 tenths of pad time Green Line: One backup within 3 tenths of pad time Blue Line: No Backup, or all backup slower than 3 tenths of pad time

48 © Copyright Ontario Swimming Officials’ Association 48 Case Study #1: “Get Times” Consult with CFJ/ CJE to confirm any adjustments Click on time to change it, enter new time (no punctuation), then either enter or tab out of cell to complete the adjustment Once you have made all the adjustments, click into another heat, then back again for MM to remove all the colours Do a final check and make sure all are correct as per CFJ/ CJE instructions GOAL: No colourful lines!

49 © Copyright Ontario Swimming Officials’ Association 49 Case Study #1: “Get Times” MM5 – goal all green except heat sitting on will be blue Colours – Green for ok or go; if sitting on the heat with a green colour, the heat will be blue; Red for issue or stop; if sitting on the heat with a red colour, the heat will be yellow AdjStat – a ? appears in this column, once you adjust the entries as per CFJ/ CJE, click on ? – if the entry no longer has coloured lines the ? will disappear; if the entry still has one time with colour the ? will change to K for keep or ok – your colour upon correction -> green

50 © Copyright Ontario Swimming Officials’ Association 50 Case Study #2 “Disqualification” Recorder/ Scorer

51 © Copyright Ontario Swimming Officials’ Association 51 Disqualified swims will come to you on a slip or a card Case Study #2: “Disqualification” DQ card MUST be kept with official results May be needed in the event of a protest

52 © Copyright Ontario Swimming Officials’ Association 52 Case Study #2: “Disqualification” Verify on the infraction card: Event, heat, and lane is correct Athlete and team is accurate Infraction description is valid Official has indicated the time at which the swimmer or coach was notified of the infraction Referee has signed/ initialled Inform the Referee of any problem prior to marking the swim as disqualified

53 © Copyright Ontario Swimming Officials’ Association 53 Case Study #2: “Disqualification” Disqualify the swim by checking the appropriate “DQ” box (MM software will retain the time in case the disqualification is later overturned, the time will not be displayed on the results)

54 © Copyright Ontario Swimming Officials’ Association 54 Case Study #2: “Disqualification” DQ codes do not have to be entered for individual swims DQ codes are required for a relay as the first leg of a relay is an official time if the 2 nd, 3 rd, or 4 th swimmer is DQ’ed DQ CODE

55 © Copyright Ontario Swimming Officials’ Association 55 Case Study #3 “Adjustment” Recorder/ Scorer

56 © Copyright Ontario Swimming Officials’ Association 56 Case Study #3: “Adjustment” Meet Manager allows for manual adjustment of the seeding, usually as a result of: Swimmer missing a swim/ swimming early Collapsed heat (two heats being swum together because of a large number of scratches or no shows) Deck entries These changes are made in the “Adjust” menu (make sure to select correct event first!)

57 © Copyright Ontario Swimming Officials’ Association 57 Case Study #3: “Adjustment” #1 - Drag swimmer #2 – Drop swimmer #3 - Save “Move 32/2/1 to 32/1/1” We need to move the swimmer who was in event 32, heat 2, lane 1 to event 32, heat 1, lane 1.

58 © Copyright Ontario Swimming Officials’ Association 58 Case Study #3: “Adjustment” #2 - Confirm ““Scratch 4/3/8 – Pendry, Adam, deck enter ‘Adamo, Vito (ESWIM)’ in that spot” We need to scratch the swimmer who was in event 4, heat 3, lane 8 Pendry, Adam and enter ‘Adamo, Vito’ from ESWIM. #1 – Double click name

59 © Copyright Ontario Swimming Officials’ Association 59 Case Study #3: “Adjustment” ““Scratch 4/3/8 – Pendry, Adam, deck enter ‘Adamo, Vito (ESWIM)’ in that spot” #4 – Drag and drop #3 – Click “Team” select ESWIM and Show “Eligible Athletes”

60 © Copyright Ontario Swimming Officials’ Association 60 Case Study #3: “Adjustment” ““Scratch 4/3/8 – Pendry, Adam, deck enter ‘Adamo, Vito (ESWIM)’ in that spot” #6 – Mark as exhibition (“Exh”) by checking box #5 – Click “Save”

61 © Copyright Ontario Swimming Officials’ Association 61 Recording a Swim-Off in Meet Manager Recorder/ Scorer

62 © Copyright Ontario Swimming Officials’ Association 62 Steps in Recording a Swim-off Create a new event in Meet Manager Ex: Original Event 25… create Event 325 Assign swimmers to lanes Record the results of the swim-off, noting the placing Print out the results for posting Return to the original event with the swim-off Press JD (CTRL-J) to record the results for Judge’s Decision Reprint results for posting, mark them REVISED

63 © Copyright Ontario Swimming Officials’ Association 63 Create a new event in Meet Manager Give it a unique number using the 300 series if not used so far Enter event info No entry fee Select “Swim-Off Event ”

64 © Copyright Ontario Swimming Officials’ Association 64 Assign swimmers to lanes Navigate to swim-off event in Event List Press Adjust button (F8) Drag and drop swimmers into lanes assigned by Referee

65 © Copyright Ontario Swimming Officials’ Association 65 From swim-off results, record the Judge’s Decision On original event, press JD button/ CTRL-J to bring up Judge’s Decision screen Enter the placing by hand

66 © Copyright Ontario Swimming Officials’ Association 66 Reprint and post the results

67 © Copyright Ontario Swimming Officials’ Association 67 Recorder/ Scorer Questionnaire Questions before we begin? We will use the questionnaire for the correct answers Remember…there may be one or more correct answers for each question 15 minutes

68 © Copyright Ontario Swimming Officials’ Association 68 Recorder/ Scorer - Questionnaire 1. The Recorder/ Scorer has the authority/ responsibility to: a.Overrule the Chief Finish Judge’s report if appropriate b.Refer all contentious decisions to the Chief Finish Judge or Referee for resolution c.List disqualified swimmers on the result sheet d.Resolve, on their own, contentious decisions about scoring e.Compile a list of results from the preliminary heats for display as soon as possible f.Include split times in results whenever possible for events of 1500m and 800m as well as relays g.Compare final results with current records and prepare record application forms h.Publish deck-entered swims as Exhibition Swims

69 © Copyright Ontario Swimming Officials’ Association 69 Recorder/ Scorer - Questionnaire 2. In a 10 & Under Girls Freestyle event, the results have been published correctly if they read: a)1. Sally Smith9LSC1: Donna Jones8STARS1: Mary Brown10ESC1: Sue Whyte7NSC1: Dawn McFee9HTSC1: Betty Carson10EKSC1:22.59 b)1. Sally Smith9LSC1: Donna Jones8STARS1: Mary Brown10ESC1: Sue Whyte7NSC1: Dawn McFee9HTSC1:22.59 TIE 5. Betty Carson10EKSC1:22.59 TIE

70 © Copyright Ontario Swimming Officials’ Association 70 Recorder/ Scorer - Questionnaire 3. In an 11 & 12 Boys 100m Backstroke event, the results have been published correctly if they read: a.1. Brad Bain12SCAR1: Todd Tucker11LYAC1: Dean Greys12ROD1:40.30 DQ 4. Marc Tuller11SAMAK1: Joel Carson11POM1: Ken Kerr11MANTA1:43.02 b.1. Brad Bain12SCAR1: Todd Tucker11LYAC1:40.01 Dean Greys12ROD1:40.30 DQ 3. Marc Tuller11SAMAK1: Joel Carson11POM1: Ken Kerr11MANTA1:43.02 c.1. Brad Bain12SCAR1: Todd Tucker11LYAC1: Marc Tuller11SAMAK1: Joel Carson11POM1: Ken Kerr11MANTA1: Dean Greys12ROD1:40.30DQ d.None of the above is correct.

71 © Copyright Ontario Swimming Officials’ Association 71 a.1. Sue Toth13UCSC1: Wendy Hunter14NYAC1: Denise Pepin13CAMO1: Heather Carr14WAC1:22.10 JD 5. Deb Doran 13LUSC1:22.10 JD 6. Jenn Jones14DCSC1:23.42 b.1. Sue Toth13UCSC1: Wendy Hunter14NYAC1: Denise Pepin13CAMO1: Heather Carr14 WAC 1: Deb Doran 13LUSC 1: Jenn Jones14DCSC 1:23.42 c.1. Sue Toth13UCSC1: Wendy Hunter14NYAC1: Denise Pepin13CAMO 1: Heather Carr14WAC 1:22.10 TIE 4. Deb Doran13LUSC1:22.10 TIE 6. Jenn Jones14DCSC 1:23.42 Recorder/ Scorer - Questionnaire 4. In an 13 & 14 Girls 100m Breaststroke event, the results have been published correctly if they read:

72 © Copyright Ontario Swimming Officials’ Association 72 Recorder/ Scorer - Questionnaire 5a.The following relay results are published correctly, if they read: a.1. COBRA1: :01.833: : ETOB1: :03.423: :07.72 b.1. COBRA1: :01.833: :04.02 MAC1: : :09.35 DQ c.1. COBRA1: :01.833: :04.02 NYAC DQ d.1. COBRA1: :04.02 MAC1:00.54 DQ

73 © Copyright Ontario Swimming Officials’ Association 73 Recorder/ Scorer - Questionnaire 5b. When setting up the scores for a meet, the Recorder/ Scorer should: a.Get the method of scoring from the rule book ONLY b.Get the method of scoring from the Meet Invitation and rule book c.Create an original system for scoring points d.Award points to swimmers who are disqualified e.Award points to swimmers who fail to equal or better the qualifying times f.Award team points to Unattached swimmers g.Award NO points to Exhibition swimmers h.When two swimmers are tied, award them each one- half the total available points i.Include on the score sheet a column for unawarded points j.Use only the default Hy-Tek scores

74 © Copyright Ontario Swimming Officials’ Association 74 Recorder/ Scorer - Questionnaire 6. For an official time to be acceptable as a “Record Time” in the SNC record application: a.The times on at least TWO of the digital manual watches must be identical b.The time must have been measured by three Timekeepers (if manual time only) c.The time must have been the fastest in the event and the winner placed first d.The time may have been achieved in a Class One Time Trial

75 © Copyright Ontario Swimming Officials’ Association 75 Recorder/ Scorer - Questionnaire 7. Which of the following circumstances can lead to an official “Record Time”? a.A time achieved by a swimmer during the first leg of a relay b.A properly recorded split-time at the 400m point by a swimmer whose finish time fails to meet the qualifying time in the 1500m Freestyle c.A properly recorded split-time at the 50m point by a swimmer who also sets a record time in the 100m Freestyle d.A properly recorded time by the lead-off swimmer on a relay team which is disqualified for a subsequent infraction

76 © Copyright Ontario Swimming Officials’ Association 76 Recorder/ Scorer - Questionnaire 8. What is the significance of DE-QUALIFYING times for a meet? a.They are used, along with QUALIFYING times, to limit both the fastest and slowest entry times for the meet b.They are used to disqualify swimmers who go too fast and exceed the DE-QUALIFYING time c.They are used to award points, as only swimmers who exceed the DE-QUALIFYING times can earn points for their team

77 © Copyright Ontario Swimming Officials’ Association 77 Recorder/ Scorer - Questionnaire 9. If a swimmer’s official time is slower than the qualifying time for the event, it is termed a “failed swim”. How are “failed swims” indicated on the official results? a.Swimmers with “failed swims” are ‘red-circled’ b.Swimmers with “failed swims” are omitted from the official results c.“FS” is marked beside each swimmer’s time d.At the bottom of the results, a dashed line is at the beginning for swimmers with “failed swims”

78 © Copyright Ontario Swimming Officials’ Association 78 Recorder/ Scorer - Questionnaire 10.The results of Exhibition swims should be recorded: a.In a separate category (event) at the end of all the results for the meet b.At the end of the results for each event and marked ‘X’ c.On the time card only (ex. should not be included in official results)

79 © Copyright Ontario Swimming Officials’ Association 79 Thank you Approved by the Ontario Swimming Officials’ Association Board


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