Recorder/ Scorer Hy-Tek Meet Manager

Recorder/ Scorer Hy-Tek Meet Manager
August 2014 © Copyright Ontario Swimming Officials’ Association

Today Role of Recorder/ Scorer Introduction to Hy-Tek Meet Manager
13/04/2017 Role of Recorder/ Scorer Introduction to Hy-Tek Meet Manager Hy-Tek Meet Manager Case Studies Questionnaire – 15 minutes Review (answers) Today

Recorder/ Scorer DQ NS DNF Maintains the official record of a session
Results Times Recorder/ Scorer Team Scores Other Info DQ NS Judge’s Decision DNF Maintains the official record of a session Record Times

To do this job well, you need to know:
Recorder/ Scorer To do this job well, you need to know: How to use Hy-Tek’s Meet Manager software to: Re-seed heats and events Record and post results Record unusual swims and events Score an event Know if a record time is set How to stay organized

Chief Judge Electronics
Recorder/ Scorer You will be working near or on the deck with either the Chief Finish Judge or the Chief Judge Electronics Chief Finish Judge Chief Judge Electronics or

You should arrive one hour before the start of the session:
Before the Meet You should arrive one hour before the start of the session: Get a copy of the Meet Package and session heat sheet Make sure computer and hardware connected Ensure paper, stapler, paperclips, elastics are plentiful Locate scratch forms, hand out to coaches as needed Coaches will return filled in scratch forms Scratch swimmers from heats without reseeding Make any deck alterations/ substitutions Last minute deck entries Need to be marked as exhibition (EX)

Before the Meet You should meet with key officials and agree to the routines for the session: Find and introduce yourself to: Referee Chief Finish Judge or Chief Judge Electronics Electronics operator Clerk of Course Chief Timekeeper Runners Establish routines for: Receiving changes Approving results

Typical process for a carded meet
During the Meet Typical process for a carded meet Chief Finish Judge Receives cards Recorder/ Scorer Enters the results into Meet Manager Determines the official times Prints results at end of event Referee Reviews & signs the results Gives results to runners for posting File hard copy of results

Typical process for an electronic meet
During the Meet Typical process for an electronic meet Recorder/ Scorer Electronics Operator CFJ or CJE Imports times using Meet Manager Ends race & prints heat results Review suspect times Adjusts times Referee Prints results at end of event Reviews & signs the results Gives results to runners for posting File hard copy of results

During the Meet The electronics operator will print a copy of the results after each race Any observations by the electronics operator or Chief Judge Electronics (if available) are noted In the top right hand corner the operator will note the number of swimmers in the heat The Chief Finish Judge or Chief Judge Electronics will verify the results making notes to the Recorder/ Scorer for any Manual Time (MT) changes

Creating Results Chief Finish Judge (“CFJ”) -or-
Chief Judge Electronics (“CJE”) Printouts - Heats, Lanes, Times Referee DQs - Heat, Lane, for a Swimmer Recorder/ Scorer Clerk of Course (“Clerk”) Place, Result, Swimmer Adjustments - Heat, Lane, Swimmer

Creating Results Results with times: The basic result:
Swimmer receives a time and unique place for the swim Two or more swimmers have the same time in a round and are awarded the same place Tied – prelims – swim-off has been completed Judge’s Decision (“JD”) Placing has been arbitrarily adjusted to reflect results of swim-off Exhibition (“EX”, “X”) Swimmer receives a time but no place for the swim Failed Swim Swimmer’s result is slower than the entry qualifying time Swim is not eligible for points 12

Creating Results Results without times: Disqualified (“DQ”)
Swimmer was disqualified, no place or time assigned Remember: You still need to enter their official time into the MM software in case the DQ is overturned Did Not Finish (“DNF”) Swimmer started but did not finish No Show (“NS”) Swimmer was assigned a heat and lane, but did not show up for the swim Meet Package may outline penalties for an NS Scratch (“SCR”) Swimmer withdrew from event 13

Prelims/ Finals Events with more than one Round:
Event (for example: # 24 – Men’s 50 Free) Contains: Rounds - Preliminaries (“Prelims”), Finals Contains: Heats (“Heat 1”, “Heat 2”, …) DQs, SCRs, NSs, DNFs prevent swimmers from advancing to future rounds No impact on previous rounds Failed swims may also prevent advancing Scoring occurs in the final round

Results indicate advancers for next round
Prelims/ Finals Results indicate advancers for next round Finals Consols Alternates

Swim-off – “Nine advancers … eight lanes”
Prelims/ Finals Swim-off – “Nine advancers … eight lanes” Alert the designated official as soon as possible

Swim-off DISTINCT event:
Swimmer may scratch, be disqualified, not finish, etc. without impacting event requiring the swim-off Swimmer receives an “extra” official result Occur when there is a tie amongst advancers for the last place in a heat Ex: Tie for 8th place in an ‘A’ final (8 lane pool) Ex: Tie for second alternate Ex: Three people tied for 9th place in an ‘A’ final (10 lane pool)

Scoring CGR Whenever the point scores for a meet differ from the accepted national scoring standard (SNC 4) they shall be published with the meet information. CGR In the case of a tie, the points for each place involved in the tie shall be added together and divided equally among the competitors or teams involved in the tie. CGR Disqualified swimmers and relay teams shall not be awarded points. Points shall be assigned to unattached swimmers but shall not be credited to any club. CGR A swimmer who fails to meet the qualifying time for an event shall not be awarded points. CGR Deck entries shall not be awarded points, medals, or awards. Deck or Late entries are to be classified as “Exhibition” swims. CGR Swimmers who scratch shall not be awarded points. However, a swimmer may scratch from a swim-off and remain eligible to be awarded points according to his final placing.

Scoring - A tie

Scoring - Exhibition Swim

Scoring - Disqualification

Scoring - No Show

Scoring - Did Not Finish

Records or A Record Time must come from… A valid electronic result
A manual time measured by three watches

Records May be set in any sanctioned competition, but not a Class II Time Trial. May be set during: Any individual result time or relay result time Provided the swim is not disqualified Any split of an individual race, provided: Swim is not disqualified (before or after split) Final time meets the meet qualifying time First leg of a relay, provided: No individual disqualification happens in the first leg Ex: “Early takeover, swimmer #2” – OK Ex: “Swimmer #3: Walking in direction of race, 125m” – OK Ex: “False start” – NO RECORD Ex: “Swimmer #1: failure to initiate turn at 150m” – NO RECORD

Revised Results Revised
If you revise results or scores, re-post results & mark them “Revised” (leave the original results posted under the revised) Revised

At the end of the session
Remain until all results from your session are finalized Session Referee will want a DQ summary to confirm with his paperwork Collect the heat sheets with sweeps/ DQs/ stopwatch times from the Referee, Starter, Chief Timekeeper Collect the lane timer sheets from the Chief Timekeeper Add a cover sheet to front of all paperwork detailing the session Turn over all paperwork to Meet Management

Meet Manager 3.0, 4.0, and 5.0

The Run Menu To view back-up columns:
Run -> Preferences -> Run Menu -> Show backup times columns The Run Menu

Current Heat Information
Records/ Splits Event Listing Team Scores Heat Navigation Function Buttons Current Heat Information

Use the Event List to navigate between events
Event Number Round Status: “Scored” “Done” “Seeded” “Not Seeded”

Heat Information Adjustment Team Swimmer Lane Exhibition Final Time DQ

There are buttons for the most common functions during a session

Session Navigate between sessions or filter the Event List

Splits Use to enter or edit splits:
Added automatically in electronic timing systems You may be asked to adjust them First leg of relays Not mixed relays Results for an official split on the first leg of any other swim must be authorized by the Referee then a separate event created

Relay Names Check to show eligible swim-ups
Double click or drag …THEN drop to record order Eligible swimmers Yellow indicates swimmers assigned to other relay teams Navigate between lanes

Adjust Move swimmers between heats or lanes
Use this menu when Referee or Clerk of Course informs you about changes to heat, event, or lane assignments Drag and drop swimmers to a different lane/ heat or choose Team and show eligible athletes for input

Get Times Imports results from the electronics system
Prompts if the number of results does not match number of seeded swimmers Times received from console Athletes expecting a time Watch out for times with no swimmer name!!!

Generating Results List Score
Lists the results for the event, without scores Score Lists the results for the event, with scores Your Meet Package will detail whether or not you score.

Pushing Results to the Web
F11 F12 To publish the current event Score first for points to be updated To publish the current heat

Pushing Results to Meet Mobile
Setup for automatic uploading of unofficial results…followed by officials results once you list/ score Manually CTRL M to load up results after each event 41

Awards Causes award labels to be printed for currently selected event
Consult the Meet Package for confirming the awards to be handed out Consult with Meet Manager to determine if they wish you to print the award labels for your session

Typical Work Routine at the End of a Heat
Electronic Timing Select correct heat “Get Times” Inspect the results Edit the results as per CFJ/ CJE Record any DQ, NS, DNF Advance to next heat Manual Meet Select correct heat Enter official times from paperwork Enter splits if required Record any DQ, NS, DNF Advance to next heat

Typical Work Routine at the End of an Event
Make sure there are results for all heats Make sure you have the right event selected If the event is to be scored: Score (CTRL-S) If the event is not scored List (CTRL-L) Results will be displayed for printing/ posting Print labels for ribbons by pressing Awards button (CTRL-A) (if applicable) Upload results to web/ meet mobile (if applicable)

Recorder/ Scorer Case Study #1 “Get Times”

Case Study #1: “Get Times”
Select the desired heat Click the “Get Times” button

Times are downloaded from timing console and automatically inserted: Yellow Line: All backup faster than 3 tenths of pad time Green Line: One backup within 3 tenths of pad time Blue Line: No Backup, or all backup slower than 3 tenths of pad time Backup Times

Consult with CFJ/ CJE to confirm any adjustments Click on time to change it, enter new time (no punctuation), then either enter or tab out of cell to complete the adjustment Once you have made all the adjustments, click into another heat, then back again for MM to remove all the colours Do a final check and make sure all are correct as per CFJ/ CJE instructions GOAL: No colourful lines!

MM5 – goal all green except heat sitting on will be blue Colours – Green for ok or go; if sitting on the heat with a green colour, the heat will be blue; Red for issue or stop; if sitting on the heat with a red colour, the heat will be yellow AdjStat – a ? appears in this column, once you adjust the entries as per CFJ/ CJE, click on ? – if the entry no longer has coloured lines the ? will disappear; if the entry still has one time with colour the ? will change to K for keep or ok – your colour upon correction -> green

Recorder/ Scorer Case Study #2 “Disqualification”
50

Disqualified swims will come to you on a slip or a card
Case Study #2: “Disqualification” Disqualified swims will come to you on a slip or a card DQ card MUST be kept with official results May be needed in the event of a protest

Case Study #2: “Disqualification”
Verify on the infraction card: Event, heat, and lane is correct Athlete and team is accurate Infraction description is valid Official has indicated the time at which the swimmer or coach was notified of the infraction Referee has signed/ initialled Inform the Referee of any problem prior to marking the swim as disqualified

Disqualify the swim by checking the appropriate “DQ” box (MM software will retain the time in case the disqualification is later overturned, the time will not be displayed on the results)

DQ codes do not have to be entered for individual swims DQ codes are required for a relay as the first leg of a relay is an official time if the 2nd, 3rd, or 4th swimmer is DQ’ed DQ CODE 54

Recorder/ Scorer Case Study #3 “Adjustment”

Case Study #3: “Adjustment”
Meet Manager allows for manual adjustment of the seeding, usually as a result of: Swimmer missing a swim/ swimming early Collapsed heat (two heats being swum together because of a large number of scratches or no shows) Deck entries These changes are made in the “Adjust” menu (make sure to select correct event first!)

“Move 32/2/1 to 32/1/1” We need to move the swimmer who was in event 32, heat 2, lane 1 to event 32, heat 1, lane 1. #3 - Save #2 – Drop swimmer #1 - Drag swimmer

““Scratch 4/3/8 – Pendry, Adam, deck enter ‘Adamo, Vito (ESWIM)’ in that spot” We need to scratch the swimmer who was in event 4, heat 3, lane 8 Pendry, Adam and enter ‘Adamo, Vito’ from ESWIM. #1 – Double click name #2 - Confirm

““Scratch 4/3/8 – Pendry, Adam, deck enter ‘Adamo, Vito (ESWIM)’ in that spot” #3 – Click “Team” select ESWIM and Show “Eligible Athletes” #4 – Drag and drop

““Scratch 4/3/8 – Pendry, Adam, deck enter ‘Adamo, Vito (ESWIM)’ in that spot” #5 – Click “Save” #6 – Mark as exhibition (“Exh”) by checking box

Recording a Swim-Off in Meet Manager
Recorder/ Scorer Recording a Swim-Off in Meet Manager

Steps in Recording a Swim-off
Create a new event in Meet Manager Ex: Original Event 25… create Event 325 Assign swimmers to lanes Record the results of the swim-off, noting the placing Print out the results for posting Return to the original event with the swim-off Press JD (CTRL-J) to record the results for Judge’s Decision Reprint results for posting, mark them REVISED

Create a new event in Meet Manager
Give it a unique number using the 300 series if not used so far Enter event info No entry fee Select “Swim-Off Event”

Assign swimmers to lanes
Navigate to swim-off event in Event List Press Adjust button (F8) Drag and drop swimmers into lanes assigned by Referee

From swim-off results, record the Judge’s Decision
On original event, press JD button/ CTRL-J to bring up Judge’s Decision screen Enter the placing by hand

Reprint and post the results

Recorder/ Scorer Questionnaire
Questions before we begin? We will use the questionnaire for the correct answers Remember…there may be one or more correct answers for each question 15 minutes 67

Recorder/ Scorer - Questionnaire
1. The Recorder/ Scorer has the authority/ responsibility to: Overrule the Chief Finish Judge’s report if appropriate Refer all contentious decisions to the Chief Finish Judge or Referee for resolution List disqualified swimmers on the result sheet Resolve, on their own, contentious decisions about scoring Compile a list of results from the preliminary heats for display as soon as possible Include split times in results whenever possible for events of 1500m and 800m as well as relays Compare final results with current records and prepare record application forms Publish deck-entered swims as Exhibition Swims

2. In a 10 & Under Girls Freestyle event, the results have been published correctly if they read: 1. Sally Smith 9 LSC 1: Donna Jones 8 STARS 1: Mary Brown 10 ESC 1: Sue Whyte 7 NSC 1: Dawn McFee 9 HTSC 1: Betty Carson 10 EKSC 1:22.59 1. Sally Smith 9 LSC 1: Donna Jones 8 STARS 1: Mary Brown 10 ESC 1: Sue Whyte 7 NSC 1: Dawn McFee 9 HTSC 1:22.59 TIE 5. Betty Carson 10 EKSC 1:22.59 TIE

3. In an 11 & 12 Boys 100m Backstroke event, the results have been published correctly if they read: 1. Brad Bain 12 SCAR 1: Todd Tucker 11 LYAC 1: Dean Greys 12 ROD 1:40.30 DQ 4. Marc Tuller 11 SAMAK 1: Joel Carson 11 POM 1: Ken Kerr 11 MANTA 1:43.02 1. Brad Bain 12 SCAR 1: Todd Tucker 11 LYAC 1: Dean Greys 12 ROD 1:40.30 DQ 3. Marc Tuller 11 SAMAK 1: Joel Carson 11 POM 1: Ken Kerr 11 MANTA 1:43.02 1. Brad Bain 12 SCAR 1: Todd Tucker 11 LYAC 1: Marc Tuller 11 SAMAK 1: Joel Carson 11 POM 1: Ken Kerr 11 MANTA 1: Dean Greys 12 ROD 1:40.30DQ None of the above is correct.

4. In an 13 & 14 Girls 100m Breaststroke event, the results have been published correctly if they read: 1. Sue Toth 13 UCSC 1: Wendy Hunter 14 NYAC 1: Denise Pepin 13 CAMO 1: Heather Carr 14 WAC 1:22.10 JD 5. Deb Doran 13 LUSC 1:22.10 JD 6. Jenn Jones 14 DCSC 1:23.42 1. Sue Toth 13 UCSC 1: Wendy Hunter 14 NYAC 1: Denise Pepin 13 CAMO 1: Heather Carr 14 WAC 1: Deb Doran 13 LUSC 1: Jenn Jones 14 DCSC 1:23.42 1. Sue Toth 13 UCSC 1: Wendy Hunter 14 NYAC 1: Denise Pepin 13 CAMO 1: Heather Carr 14 WAC 1:22.10 TIE 4. Deb Doran 13 LUSC 1:22.10 TIE 6. Jenn Jones 14 DCSC 1:23.42

5a.The following relay results are published correctly, if they read: 1. COBRA 1: : : : ETOB 1: : : :07.72 1. COBRA 1: : : : MAC 1: : :09.35 DQ 1. COBRA 1: : : : NYAC DQ 1. COBRA 1: : MAC 1: DQ

5b. When setting up the scores for a meet, the Recorder/ Scorer should: Get the method of scoring from the rule book ONLY Get the method of scoring from the Meet Invitation and rule book Create an original system for scoring points Award points to swimmers who are disqualified Award points to swimmers who fail to equal or better the qualifying times Award team points to Unattached swimmers Award NO points to Exhibition swimmers When two swimmers are tied, award them each one-half the total available points Include on the score sheet a column for unawarded points Use only the default Hy-Tek scores

6. For an official time to be acceptable as a “Record Time” in the SNC record application: The times on at least TWO of the digital manual watches must be identical The time must have been measured by three Timekeepers (if manual time only) The time must have been the fastest in the event and the winner placed first The time may have been achieved in a Class One Time Trial

7. Which of the following circumstances can lead to an official “Record Time”? A time achieved by a swimmer during the first leg of a relay A properly recorded split-time at the 400m point by a swimmer whose finish time fails to meet the qualifying time in the 1500m Freestyle A properly recorded split-time at the 50m point by a swimmer who also sets a record time in the 100m Freestyle A properly recorded time by the lead-off swimmer on a relay team which is disqualified for a subsequent infraction

8. What is the significance of DE-QUALIFYING times for a meet? They are used, along with QUALIFYING times, to limit both the fastest and slowest entry times for the meet They are used to disqualify swimmers who go too fast and exceed the DE-QUALIFYING time They are used to award points, as only swimmers who exceed the DE-QUALIFYING times can earn points for their team

9. If a swimmer’s official time is slower than the qualifying time for the event, it is termed a “failed swim”. How are “failed swims” indicated on the official results? Swimmers with “failed swims” are ‘red-circled’ Swimmers with “failed swims” are omitted from the official results “FS” is marked beside each swimmer’s time At the bottom of the results, a dashed line is at the beginning for swimmers with “failed swims”

10. The results of Exhibition swims should be recorded: In a separate category (event) at the end of all the results for the meet At the end of the results for each event and marked ‘X’ On the time card only (ex. should not be included in official results)

Approved by the Ontario Swimming Officials’ Association Board
Thank you Approved by the Ontario Swimming Officials’ Association Board

Recorder/ Scorer Hy-Tek Meet Manager

Similar presentations

Presentation on theme: "Recorder/ Scorer Hy-Tek Meet Manager"— Presentation transcript:

Similar presentations

About project

Feedback

Log in

Auth with social network:

Recorder/ Scorer Hy-Tek Meet Manager

Similar presentations

Presentation on theme: "Recorder/ Scorer Hy-Tek Meet Manager"— Presentation transcript:

Similar presentations

About project

Feedback