2 Today Role of Recorder/Scorer Introduction to Hy-Tek Meet Manager 06/04/2017Role of Recorder/ScorerIntroduction to Hy-Tek Meet ManagerHy-Tek Meet Manager Case StudiesQuestionnaire – 15 minutesReview (answers)Today
3 The Recorder/Scorer maintains the official record of a session ResultsTimesRecorderScorerTeam ScoresNSOther InfoDQJudge’sDecisionDNFRecord Times
4 To do this job well, you need to know... How to use Hy-Tek’s Meet ManagerHow to re-seed heats and eventsHow to record and post resultsHow to record unusual swims and eventsHow to score an eventHow a record time is setHow to stay organised
5 You will be working near the deck with... Chief Finish JudgeChief Judge ElectronicsOR
6 You should arrive one hour before the start of the session Get a copy of the meet package and session programMake sure computer and hardware connectedEnsure paper, stapler, paperclips, elastics are plentifulGet a scratch list from Clerk of CourseRemove (indicate SCR) scratched swimmers from heats without reseedingEnter any deck alterations entries/substitutionsShow deck entries as exhibition (EX)
7 Find and introduce yourself to You should meet with key officials and agree to the routines for the sessionFind and introduce yourself toRefereeChief Finish JudgeChief Judge ElectronicsRunnersClerk of CourseEstablish routines forApproving resultsReceiving changes
8 Typical process for a carded meet Chief Finish JudgeRecorder/ScorerReceives cardsDetermines the official timesEnters the results into Meet ManagerRefereePrints results at end of eventReviews & signs the resultsGives results to runners for postingStores cards & one set of results
9 Typical process for an electronic meet Chief Judge ElectronicsRecorder/ScorerReview suspect timesEnds race & prints heat resultsImports times using Meet ManagerAdjusts timesRefereeReviews & signs the resultsPrints results at end of eventGives results to runners for postingStores one set of results
10 The electronics operator will print a copy of the results after each race
12 Results with times The basic result Tied Judge’s Decision (“JD”) Swimmer receives a time and unique place for the swimTiedTwo or more swimmers have the same time in a round and are awarded the same placeJudge’s Decision (“JD”)Two or more swimmers are tied, but the placing has been arbitrarily adjusted (usually from a swim-off)Exhibition (“EX”, “X”)Swimmer receives a time but no place for the swimFailed SwimSwimmer’s result is slower than the entry qualifying timeSwim is not eligible for points
13 Results without times Disqualified (“DQ”) Did Not Finish (“DNF”) Swim was disqualified; no time or place assignedDid Not Finish (“DNF”)Swimmer started but did not finishNo Show (“NS”)Swimmer was assigned a heat and lane, but did not show up for the swimMeet Package may outline penalties for an NSScratch (“SCR”)Swimmer withdrew from event
14 Events, Rounds, Heats Event (“24 – Men’s 50 Free”) Contains: Rounds (“Preliminaries” (“Prelims”), “Finals”)Contains: Heats (“Heat 1”, “Heat 2”, …)DQs, SCRs, NSs, DNFs prevent swimmers from advancing to future rounds; no impact on previous roundsFailed swims may also prevent advancingScoring occurs in the final round
15 Events, Round, Heats Indicate Advancers For Next Round FinalsConsolsAlternates
16 Events, Rounds, Heats Swim-off “Nine advancers … eight lanes” Alert the designated official as soon as possible
17 Events, Rounds, Heats Swim-off DISTINCT eventSwimmer may scratch, be disqualified, not finish, etc. without impacting event requiring the swim-offSwimmer receives an “extra” official resultOccur when there is a tie amongst advancers for the last place in a heatEx: Tie for 8th place in an ‘A’ final (8 lane pool)Ex: Tie for second alternateEx: Three people tied for 9th place in an ‘A’ final (10 lane pool)
18 ScoringWhenever the point scores for a meet differ from the accepted national scoring standard (SNC 4) they shall be published with the meet information (CGR )In the case of a tie, the points for each place involved in the tie shall be added together and divided equally among the competitors or teams involved in the tie. (CGR )Disqualified swimmers and relay teams shall not be awarded points. (CGR )A swimmer who fails to meet the qualifying time for an event shall not be awarded points. (CGR )Exhibition swims shall not be awarded points (CGR )
24 Records Record Time Must Come From… A valid electronic result-or-A manual time measured by three watches
25 RecordsMay be set in any sanctioned competition, but not a class two time trial.May be set during:Any individual result time or relay result time, provided:Swim is not disqualifiedAny split of an individual race, provided:Swim is not disqualified (before or after split)Final time meets the meet qualifiying timeFirst leg of a relay, provided:No individual disqualification happens in the first legEx: “Early takeover, swimmer #2” – OKEx: “Swimmer #3: Walking in direction of race, 125m” – OKEx: “False start” – NO RECORDEx: “Swimmer #1: Extended layout, 150m” – NO RECORD
26 If you revise results or scores, re-post results & mark them “Revised”
27 At the end of the session If there are finals to follow, remain until preliminary results are finalizedTurn over all results and cards to meet management
30 Current Heat Information RecordsEvent ListingTeam ScoresHeat NavigationFunction ButtonsCurrent Heat Information
31 Use the Event List to navigate between events Event NumberRoundStatus:“Scored”“Done”“Seeded”“Not Seeded”
32 The heat informationLaneSwimmerTeamFinal TimeDQ
33 There are buttons for the most common functions during a session
34 Session Use to navigate between sessions or filter the Event List
35 Splits Use to enter or edit splits Added automatically in electronic timing systemsYou may be asked to adjust themIn manual meets enter for:RelaysWhen a request for an official split on the first leg of a swim is authorized by the Referee
36 Relay Names Drag … and …drop to record order Eligible swimmers Check to show eligibleswim-upsDrag …and…dropto record orderEligible swimmersYellow indicates swimmers assigned to other relay teamsNavigate between lanes
37 Adjust Move swimmers between heats or lanes Drag and drop swimmers to a different lane or heatUse this menu when Referee or Clerk of Course informs you about changes to heat, event or lane assignments
38 Get Times Imports results from the electronics system Prompts if the number of results does not match number of seeded swimmersTimes received from consoleAthletes expecting a time
39 Generating Results List Score Lists the results for the event, without scoresScoreLists the results for the event, with scores
40 Pushing Results to the Web F11F12To publish the current eventScore first for points to be updatedTo publish the current heat
41 Awards Causes award labels to be printed for currently selected event Consult with meet host to determine if award labels need to be printed
42 Typical Work Routine at the End of a Heat Electronic TimingSelect correct heat“Get Times”Inspect the resultsEdit the results if necessary in consultation with CJERecord any DQ, NS, DNFAdvance to next heatManual MeetSelect correct heatEnter official times from cardsEnter splits if requiredRecord any DQ, NS, DNFAdvance to next heat
43 Typical Work Routine at the End of an Event Make sure there are results for all heatsMake sure you have the right event selectedIf the event is to be scored:Score (CTRL-S)If the event is not scoredList (CTRL-L)Results will be displayed for printing/postingPrint labels for ribbons by pressing Awards button (CTRL-A)Push results to web (if applicable)
46 Case Study #1: “Get Times” Select the desired heatClick the “Get Times” button
47 Case Study #1: “Get Times” Times are downloaded from timing console and automatically insertedYellow Line: All backup faster than 3 tenths of pad timeGreen Line: One backup within 3 tenths of pad timeBlue Line: No Backup, or all backup slower than 3 tenths of pad timeBackup Times
48 Case Study #1: “Get Times” Consult with CJE/CFJ to ensure times are correctGOAL: No colourful lines!Click time to changeEnter new time (no punctuation)Backup times may also be modifiedAll Correct!
50 Disqualified swims will come to you on a slip or a card Case Study #2: “Disqualification”Disqualified swims will come to you on a slip or a cardDQ card MUST be kept with Official ResultsMay be needed in the event of a protest
51 Case Study #2: “Disqualification” Verify on the infraction card:Event, heat, and lane is correctAthlete and team is accurateInfraction description is validOfficial has indicated the time at which the swimmer or coach was notified of the infractionReferee has signed/initialedInform the referee of any problem prior to marking the swim as disqualified
52 Case Study #2: “Disqualification” Disqualify the swim by checking the appropriate “DQ” box (Meet Manager will retain the time in case the disqualification is later overturned; the time will not be displayed on the results)
54 Case Study #3: “Adjustment” Meet Manager allows for manual adjustment of the seeding, usually as a result of:Swimmer missing a swim / swimming earlyCollapsed heat (two heats being swum together because of a large number of scratches or no shows)Deck entriesThese changes are made in the “Adjust” menu (make sure to select correct event first!)
55 Case Study #3: “Adjustment” “Move 32/2/1 to 32/1/1”We need to move the swimmer who was in event 32, heat 2, lane 1 to event 32, heat 1, lane 1.#3 - Save#2 – Drop swimmer#1 - Drag swimmer
56 Case Study #3: “Adjustment” “Scratch 4/3/8, deck enter ‘V. Adamo (ESWIM)’ in that spot”We need to scratch the swimmer who was in event 4, heat 3, lane 8 and enter ‘V. Adamo’ from ESWIM.#1 – Double click name#2 - Confirm
57 Case Study #3: “Adjustment” “Scratch 4/3/8, deck enter ‘V. Adamo (ESWIM)’ in that spot”#4 – Drag and drop#3 – Click “Show Eligible Athletes”
58 Case Study #3: “Adjustment” “Scratch 4/3/8, deck enter ‘V. Adamo (ESWIM)’ in that spot”#5 – Click “Save”#6 – Mark as exhibition (“Exh”) by checking box
60 Here is an overview of the steps in recording a swim-off Create a new event in Meet ManagerAssign swimmers to lanesRecord the results of the swim-off, noting the placingReturn to the main eventPress JD (CTRL-J) to record the Judge’s DecisionReprint results for posting
61 Create a new event in Meet Manager Give it a unique number such as 999Enter event infoSelect “Swim-Off Event”
62 Assign swimmers to lanes Navigate to swim-off event in Event ListPress Adjust button (F8)Drag and drop swimmers into lanes assigned by Referee
63 After the swim-off, return to the main event to record the judge’s decision Press JD button or CTRL-J to bring up Judge’s Decision/Tie Breaker screenEnter the placing by hand
66 Recorder/Scorer - Questionnaire 1. The Recorder/Scorer has the authority/responsibility to:Overrule the Chief Finish Judge’s report if appropriate;Refer all contentious decisions to the Chief Finish Judge or Referee for resolution;List disqualified swimmers on the result sheet;Resolve, one their own, contentious decisions about scoring;Compile a list of results from the preliminary heats for display as soon as possible;Include split times in results whenever possible for events of 1500m and 800m as well as relays;Compare final results with current records and prepare record application forms;Publish deck-entered swims as Exhibition Swims.
67 Recorder/Scorer - Questionnaire 2. In a 10 & under Girls Freestyle event, the results have been published correctly if they read:1. Sally Smith 9 LSC 1: Donna Jones 8 STARS 1: Mary Brown 10 ESC 1: Sue Whyte 7 NSC 1: Dawn McFee 9 HTSC 1: Betty Carson 10 EKSC 1:22.591. Sally Smith 9 LSC 1: Donna Jones 8 STARS 1: Mary Brown 10 ESC 1: Sue Whyte 7 NSC 1: Dawn McFee 9 HTSC 1:22.59 TIE 5. Betty Carson 10 EKSC 1:22.59 TIE
68 Recorder/Scorer - Questionnaire 3. In an 11 & 12 Boys 100m Backstroke event, the results have been published correctly if they read:1. Brad Bain 12 SCAR 1: Todd Tucker 11 LYAC 1: Dean Greys 12 ROD 1:40.30 DQ 4. Marc Tuller 11 SAMAK 1: Joel Carson 11 POM 1: Ken Kerr 11 MANTA 1:43.021. Brad Bain 12 SCAR 1: Todd Tucker 11 LYAC 1: Dean Greys 12 ROD 1:40.30 DQ 3. Marc Tuller 11 SAMAK 1: Joel Carson 11 POM 1: Ken Kerr 11 MANTA 1:43.021. Brad Bain 12 SCAR 1: Todd Tucker 11 LYAC 1: Marc Tuller 11 SAMAK 1: Joel Carson 11 POM 1: Ken Kerr 11 MANTA 1: Dean Greys 12 ROD 1:40.30DQNone of the above is correct.
69 Recorder/Scorer - Questionnaire 4. In an 13 & 14 Girls 100m Breaststroke event, the results have been published correctly if they read:1. Sue Toth 13 UCSC 1: Wendy Hunter 14 NYAC 1: Denise Pepin 13 CAMO 1: Heather Carr 14 WAC 1:22.10 JD 5. Deb Doran 13 LUSC 1:22.10 JD 6. Jenn Jones 14 DCSC 1:23.421. Sue Toth 13 UCSC 1: Wendy Hunter 14 NYAC 1: Denise Pepin 13 CAMO 1: Heather Carr 14 WAC 1: Deb Doran 13 LUSC 1: Jenn Jones 14 DCSC 1:23.421. Sue Toth 13 UCSC 1: Wendy Hunter 14 NYAC 1: Denise Pepin 13 CAMO 1: Heather Carr 14 WAC 1:22.10 TIE 4. Deb Doran 13 LUSC 1:22.10 TIE 6. Jenn Jones 14 DCSC 1:23.42
70 Recorder/Scorer - Questionnaire 5a. The following relay results are published correctly, if they read:1. COBRA 1: : : : ETOB 1: : : :07.721. COBRA 1: : : : MAC 1: : :09.35 DQ1. COBRA 1: : : : NYAC DQ1. COBRA 1: : MAC 1: DQ
71 Recorder/Scorer - Questionnaire 5b. When setting up the scores for a meet, the Scorer should:Get the method of scoring from the Rule Book ONLY;Get the method of scoring from the Meet Invitation and Rule book;Create an original system for scoring points;Award points to swimmers who are disqualified;Award points to swimmers who fail to equal or better the qualifying times;Award team points to Unattached swimmers;Award NO points to Exhibition swimmers;When two swimmers are tied, award them each one-half the total available points;Include on the score sheet a column for unawarded points;Use only the default Hy-Tek scores.
72 Recorder/Scorer - Questionnaire 6. For an official time to be acceptable as a “Record Time” in the SNC record application:The times on at least TWO of the digital manual watches must be identical;The time must have been measured by three timers (if manual time only);The time must have been the fastest in the event and the winner placed first;The time may have been achieved in a Class One Time Trial.
73 Recorder/Scorer - Questionnaire 7. Which of the following circumstances can lead to an official ‘Record Time’?:A time achieved by a swimmer during the first leg of a relay;A properly recorded split-time at the 400m point by a swimmer whose finish time fails to meet the qualifying time in the 1500 Freestyle;A properly recorded split-time at the 50m point by a swimmer who also sets a record time in the 100m Freestyle;A properly recorded time by the lead-off swimmer on a relay team which is disqualified for a subsequent infraction .
74 Recorder/Scorer - Questionnaire 8. What is the significance of DE-QUALIFYING times for a meet?They are used, along with QUALIFYING times, to limit both the fastest and slowest entry times for the meet;They are used to disqualify swimmers who go too fast and exceed the DE-QUALIFYING time;They are used to award points, as only swimmers who exceed the DE-QUALIFYING times can earn points for their team.
75 Recorder/Scorer - Questionnaire 9. If a swimmer’s official time is slower than the qualifying time for the event, it is termed a ‘failed swim’. How are ‘failed swims’ indicated on the official results?Swimmers with ‘failed swims’ are ‘red-circled’;Swimmers with ‘failed swims’ are omitted from the official results;‘FS’ is marked beside each swimmer’s time;A line is drawn on the results list that separates ‘failed swims’ from the rest for each event where this occurs.A separate Failed Swim – Exceptions report is posted for coaches to provide resolution.
76 Recorder/Scorer - Questionnaire 10. The results of Exhibition swims should be recorded:In a separate category (event) at the end of all the results for the meet;At the end of the results for each event and marked ‘X’;On the time card only (i.e. should not be included in official results).
77 Approved by the Ontario Swimming Officials’ Association Board Thank youApproved by the Ontario Swimming Officials’ Association Board