1. ProgressBook User Start-Up
SOUTHWEST OHIO COMPUTER ASSOCIATION

2. Teacher Home Page 1 2 3 4 5
The teacher home page is the first screen that will appear after you log in. On it you will see that the screen is broken down into 5 sections: 1. Classes, 2. Features, 3. Reports, 4. Average Calc Setup and 5. Administration. For the purposes of this training we will concentrate on Classes Features and Average Calc Setup.

3. Classes
From the teacher home page, teachers can edit their classes. By clicking on “Edit List” teachers can hide classes from your gradebook and to change the order that classes appear in your gradebook. You can also assign alias names to your classes. These aliases only apply to your gradebook and will not be reflected on report cards.

4. Class Dashboard
You will be taken to the Dashboard screen by clicking on one of your classes (Section 1) from the Teacher Home Page. The dashboard contains all of your grade book information for the particular class. The first thing you should do when you get to this screen is verify that that;
a. there are students listed on the left hand side and
b. they are the correct students.
These classes are imported from DASL/SIS and are created during your building’s scheduling process. Most likely the building office will be able to answer questions about rosters.
At anytime you can switch to another class by using the drop down box in the upper middle portion of the dashboard screen.

5. Entering Classes
By clicking on one of your classes, you enter that class. There you can manage your class list and enter assignments.

6. Managing Classes
By clicking on “Update Roster” you can manage your class list. You should ALWAYS hide students that have withdrawn from your class. Withdrawn students who receive marks can cause multiple problems with your grade book.

7. Taking Attendance
Click on the “Daily Attendance (HR)” link located under features (Section 2)
This should bring up a list of the students in your homeroom
If not choose your first period class from the drop-down box
Click in the drop down boxes next to students’ names that are absent or tardy only
Choose either absent or tardy from the choices.
Once the codes have been entered click the save button.
If all students are present simply click the save button.
DO NOT TOUCH ATTENDANCE AGAIN UNTIL THE NEXT
DAY!!!! ALL CHANGES MUST BE MADE IN THE OFFICE USING
SIS or DASL!!!

8. Assignment Types
The first step that you must take to get Progress Book working for you is to set up your assignment types.
To begin click on the “Set Up Assignment Types” link which is located on the right hand side in the “Average Calc Set Up” section. (Section 4)

9. Assignment Types
One very important item to keep in mind as you are creating your assignment types is that assignment types are categories and not specific assignments. A good way to think about them is to associate them with file drawer labels. For instance, you would put a homework assignment in the homework drawer and a test in the tests drawer.
In the example below you will notice that this teacher has three assignment types: Homework, Quizzes and Tests. Each of them was given a corresponding short and a mark type was selected.

10. Mark Types
By selecting a mark type you are telling Progress Book how you are going to score your specific assignments that fall into this type. Most teacher will either choose “Points”, “Percent” or their district’s or building’s letter grade scheme. Choosing “Points” will create an average based on points earned out of points possible. Choosing “Percent” uses the same type of equation but limits you to making all of your assignments worth 100 points. Choosing a letter grade scheme averages assignments together using a point system similar to the way GPA’s are calculated. Ex A=4, B=3, C=2 etc. Keep in mind that different districts have differing letter grade and values.
TIP: Do not mix your assignment types. Progress Book cannot average points and letters together.

11. Mark Types
Once you have entered the name, abbreviation and mark types for your categories you can then select which of your classes will be using them. You do this by placing check marks in the corresponding boxes located under each class.
When you have finished selecting your classes be sure to click the SAVE button.

12. SAVE
You will soon learn that this is the most important button in all of Progress Book. Nothing is official until this button is clicked.

13. Adding Assignments
You already learned how to create your assignment types or categories and now you will need to know how to create your specific assignments.
On the right hand side of the screen, click on “Add Assignment” link

14. Adding Assignments
From the resulting screen, enter a specific description of the assignment in the description box.
Choose an assignment from the drop down box located below the description box.

15. Adding Assignments Enter a due date
Make sure the due date falls in the correct grading period
Make sure the date exists – For example do not enter February 29th
Enter the number of points the assignment is worth
If using a point earned out of points possible system - the points possible value can be anything
If using a percentage method - all assignments have to be worth 100 points
If using a letter grade system - leave the points box blank
Keep in mind that the system you are using was decided when the assignment types were created.

16. Floating Assignments
Now you can choose to set up the assignment as a floating assignment. A floating assignment allows you to give each student a different due date. This feature should only be used when the assignment can be due at any point during the school year and not necessarily during the current grading period.

17. Excluding Assignments
You can also choose to record the assignment but not have it count toward their average by selecting “Exclude from student averages.”

18. Sharing Assignments
If you are using the assignment types that you created in multiple classes then you are able to share your assignments with your other classes. Simply place check marks next to the classes where you want your assignment to appear.

19. Always Remember to SAVE

20. Scoring Assignments
Now that you have created a couple of assignments you can start to record scores.
To begin, click on the assignment description from the dashboard screen. You will be taken to the “Assignment Marks” screen.

21. Scoring Assignments
From this screen you can enter a score in the “Mark” column or mark the assignment missing or excluded. When you place a check mark in the missing column Progress Book automatically counts this assignment as a zero which will affect the student’s average. Choosing to exclude the assignment removes this assignment’s points from the total of possible points for the particular student.
Once you have entered all, or some, of the scores click the SAVE button. Keep in mind that you don’t have to enter all of the scores all at once. You can enter some and go back and enter the rest later. Also, you can always go back and make any changes to any score that you had entered previously. Progress Book will update the average automatically every time the save button is pressed.

22. Entering Interim/Report Cards

23. Entering Interim/Report Cards
From the screen that you get after clicking on the “Enter Report Cards” link, choose a class from the drop down box.
Once you have chosen a class you have the ability to either enter grades one student at a time or for the whole class.
If you click on “Show All Students” you will see the entire list of students and each assessment for the previously chosen subject.

24. Entering Interim/Report Cards
You can then begin to enter grades in the boxes next to each assessment.
When you are finished do not forget to click the SAVE button at the bottom of the screen.
If you have more than one report card available in your building make sure that the correct report card is in the drop down menu.

25. Entering Interim/Report Cards
If you choose to enter grades one student at a time, by clicking on a specific student’s name, there will be additional buttons at the bottom of the screen.
The “Previous” button move you back one student on the list and does NO saving.
The “Save” button saves what you entered and stays on the student you are currently working on.
The “Save Next” button saves your work and moves you to the next student on the list.
The “Next” button moves you to the next student on the list and does NO saving.

26. Entering Interim/Report Cards
1. Click the open box above the correct grading column. A check mark should appear.
2. Click on the box with “=” sign in it. Your grades should be pulled into the boxes following the student names.
3. You may verify and override any grade you wish prior to clicking “Save” at the bottom of the page. - You may make changes as often as you like as long as the grade entry window is open.
4. REMEMBER TO CLICK THE SAVE BUTTON!!!
5. Continue on to all other classes and repeat the process.
In classes such as Work Habits, Personal Achievement, Study Skills, etc. you can use this short cut to upload attendance information into the correct boxes.

27. Lesson Plans
The lesson plans feature of ProgressBook allows user to format, save, search, edit and schedule lessons. Lessons can be imported and scheduled from last year, and new lessons can be created and saved for later use.

28. Lesson Plans Creating New Lesson Plans
Click on the ‘add new lesson’ link either from the Lessons area or under the lessons column on the dashboard.
On the Lesson Plan Maintenance screen, give the lesson a title and body (description).
Private Notes can be entered for the teacher which are not viewable by anyone else, even if the lesson is shared or made public.

29. Lesson Plans

30. Lesson Plans
The information box at the bottom of the page is optional, but is highly recommended to make sharing and searching lessons easier on the Lesson Plan Search page.  In the Share? Dropdown, you can specify how to share the lesson.  Choose from one of the following:
With teachers in my list (default option) – will only allow the teachers that were specified on the Lesson Plan sharing screen to search for and view the lesson.
No – If this option is chosen only the author (teacher) will be able to see and search for the lesson.
Make public - choosing this option will allow anyone in the district to search for and schedule the lesson for their classes.
Save the lesson plan.  The lesson will now be able to have Standards and attachments added to it as well as be scheduled for a class or classes.
Note: The lesson must be scheduled before it will display under the Lessons tab on the class dashboard.

31. Lesson Plans Schedule
To attach a lesson to a particular class or classes, either click the Schedule link under the Lesson Info tab or click the Schedule tab to schedule the lesson
The lesson must be scheduled in order for it to appear on the dashboard or for it to be able to be searched for on lesson search pages.

32. Lesson Plan Schedule
Enter the dates that the lesson will be scheduled for.
Choose a class or classes that the lesson will be scheduled for.  To schedule the lesson for multiple sections of a class, check the box on the far left hand side of the course group, to include all of the classes in that group.
Once the lesson has been scheduled, it will appear on the left hand side of the Schedule tab screen for the classes and dates that it is scheduled for.
Clicking the Schedule link under the Lesson Info tab will open a new window, which will allow dates to be chosen and classes selected for the lesson.  Once the lesson is scheduled on this window it will appear in the list on the lesson schedule screen.

33. USE HELP

34. Assignments
Scoring Assignments

35. Assignments Adding Assignments Adding Assignments (2) Floating
Excluding
Assignments
Sharing
Assignments

36. Teacher Homepage 1 2 3 4 5 Attendance Assignment Types 1st Slide
2nd Slide
Mark Types
1st Slide
Mark Types
2nd Slide
Save