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Addmen - Company Profile Certified ISO 27001 : 2005 Enhanced Campus Automation System (ECAS) www.admengroup.com A leading provider of ERP & OMR Solutions.

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Presentation on theme: "Addmen - Company Profile Certified ISO 27001 : 2005 Enhanced Campus Automation System (ECAS) www.admengroup.com A leading provider of ERP & OMR Solutions."— Presentation transcript:

1 Addmen - Company Profile Certified ISO : 2005 Enhanced Campus Automation System (ECAS) A leading provider of ERP & OMR Solutions 12 years Users 300 cities in India 15 Countries Government & Defence Orgs. Universities & Top Institutions Schools & Coaching Institutes Leading Brands & Corporates Addmen Provides, Online ERP for any type of Institute Management Online Application System for Pre-Recruitments & Admissions Online Test Platform for Recruitments and Practice OMR Software for in-house processing OMR Outsourcing from sheet printing to results

2 Online ERP for Institute Management Certified ISO : 2005 Enhanced Campus Automation System (ECAS) Contents Section 1 : Introduction > Technical Capabilities & Requirements Section 2 : Components & Features > Module wise Description Section 3 : OMR Software Operation (Videos)

3 Section 1 ECAS Introduction

4 Enhanced Campus Automation System (eCAS) is a complete suite of applications that permits you to automate all aspects of Institute administration. There are several modules which can be selectively activated to fulfill maximum purpose in minimum possible cost. It is a browser based application that runs on a server and can be accessed from various terminals on their web browsers. The terminals may be on the same network/LAN or spread widely across over the internet. ECAS can be purchased at a onetime cost and run from your own server. It can also be leased and run from our server on annual rent. It is a ready to implement with all modules and can be made operational within 1 working day Certified ISO : 2005 Introduction Enhanced Campus Automation System (ECAS) Instantaneous Solution

5 ECAS is versatile. It has the logic and smartness to attend to various types of Institutional structures like school/college/university/coaching etc. ECAS is scalable. It is ready with a complete range of features required for management of Institute of any scale. Today you can begin with an optimal set of modules required to fulfill immediate task. Later more modules can be activated in no time. ECAS is client customizable. It allows the user to create several Branches, Courses, Batches, Fee Structures etc. It allows the user to change the field structure and layout of the Admission Register & Form. ECAS is dynamic. It has an exceptionally dynamic Searching & Reporting mechanism, which allows you to perform a search using any complex combination of fields used in registration or other modules. All fields used in admission form are automatically included in search pane. Certified ISO : 2005 Introduction Enhanced Campus Automation System (ECAS) Versatility of ECAS

6 Multi-tier security Access is controlled based on a list of Rights & Permissions. All users are controlled by Super Administrator who has the rights to allot privileges even to the administrator. Super Administrator > Administrator > Users In case of multiple branch Institutes, The Head Office Super Administrator, can make Admin or Users for branches. A Branch Admin can make Users, work and access data only from his branch. The Head Office Admin can access data and work in all branches. Certified ISO : 2005 Enhanced Campus Automation System (ECAS) Introduction Access Control & Data Security

7 A Server running on MS Windows server 2008 with MS SQL 2008/2012 shall be required. ECAS is easily integrated with Barcode Reader, Smart Card and Biometric Devices. The software user interface can be run on any current day PC running on Windows OS. Database backups are generated on regular interval for the safety of data. Previous year’s data can be accessed from Backup server if required. Certified ISO : 2005 Enhanced Campus Automation System (ECAS) Introduction Technical Capabilities

8 Section 2 Components & Features

9 Components & Features Certified ISO : 2005 Enhanced Campus Automation System (ECAS) Enquiry Follow-up System Student Information System Hostel & Mess Management Transport Management Fee Management Attendance Management SMS & Module Examination & Mark sheet Online Test System Online Admission System Library Management Employee & Paybill Management Leave Management Complaint & Redressal E-Document Management Time Table Management Study Material Stock Management Courier & Docket Control Feedback List of Modules

10 Certified ISO : 2005 ECAS – Components & Features (Section 2) Administrator Dashboard Screen visible to Administrator/Faculty after login Only active modules are visible. Different screens are visible to users with different permissions. Personalised reports can be seen.

11 Certified ISO : Student Dashboard Screen visible to Students after login ECAS – Components & Features (Section 2) Students can Download Study materials and other content according the group/class which they belong. List of Online Tests & Messages for candidate can be seen. Personalised reports can be seen.

12 Certified ISO : ECAS – Components & Features (Section 2) Enquiry Registration by Counselor/ Front office staff Enquiry & Follow-up Management Field structure is dynamic and can be defined by user. Field titles and behaviours can be changed. More fields of various types (selectable, dependent, direct entry, compulsory, numeric/text) can be added. Reference wise or agent wise enquiry log is maintained.

13 Certified ISO : ECAS – Components & Features (Section 2) Online Registration by Enquiry Directly from Website Enquiry & Follow-up Management Enquiries can also register directly from website. Enters directly to database so the admission office can follow them.

14 Certified ISO : ECAS – Components & Features (Section 2) Enquiry Communication Record Enquiry & Follow-up Management Each communication can be noted and categorised with reminders.

15 Certified ISO : ECAS – Components & Features (Section 2) Today’s Enquiry Follow-ups Enquiry & Follow-up Management Enquiries can be searched & filtered as desired. Quick listing of today’s followups is also possible.

16 Certified ISO : ECAS – Components & Features (Section 2) Communication Report Enquiry & Follow-up Management Several reports with detailed communication history for each Enquiry can be obtained for past tracking and scheduling future followups.

17 Certified ISO : ECAS – Components & Features (Section 2) Student Registration by Admission office staff Student Management Field structure is dynamic and can be defined by user. Field titles and behaviours can be changed. More fields of various types (selectable, dependent, direct entry, compulsory, numeric/text) can be added

18 Certified ISO : ECAS – Components & Features (Section 2) Student Search Interface Student Management All the fields which are defined for student data entry are dynamically available for even complex searches. Any combination of group or personalised filters can be used to search.

19 Certified ISO : ECAS – Components & Features (Section 2) Student ID Cards Student Management Photo Identity Cards with Barcode can be generated according to your required design. ECAS has inbuilt facility to generate Barcodes. PDF can be given for printing.

20 Certified ISO : 2005 Hostel & Transport Management ECAS – Components & Features (Section 2) Hostel Reports Complete control over Hostel Block wise Floor wise Room wise occupancy, occupant details and hostel Fee dues & Caution money etc. Similar for Transport module, Route/Bus/Stop wise Student details. Bus Fee, Caution Money etc.

21 Certified ISO : ECAS – Components & Features (Section 2) Hostel Reports Hostel & Transport Management Complete control over Hostel Block wise Floor wise Room wise occupancy, occupant details and hostel Fee dues & Caution money etc. Different Fee plans for different category of Rooms & Transportation.

22 Each action is restricted on basis of user permissions. Transactions are not erased, only cancelled. Define your own Fee Structure- Fee Heads, Fee Plans for different categories, Multiple Installments, Payment due dates, Rebates & Fines etc. Apply fee in advance or automatically on date, in bulk to selected candidates or individually. Generate Reports- Fee Bill/Invoice, Vouchers, Receipt, Collection Report, Fee Statement, Individual Ledger, Defaulter List, Head wise summary, Cheque Statements for any period. Send SMS alerts on Fee Due & Fee Receipts. Maintain separate accounts for different facilities if required. Certified ISO : 2005 Fee Account Management ECAS – Components & Features (Section 2) Important Features

23 Certified ISO : ECAS – Components & Features (Section 2) Integrated Fee Bill & Receipt Panel Fee Account Management Every Installment-heads, amounts, dates, comments can be altered with flexibility. All actions controlled by user permissions. Multiple invisible accounts can be maintained.

24 Certified ISO : ECAS – Components & Features (Section 2) Fee Receipt Fee Account Management Fee Bills/ Vouchers/ Receipts with Institute name & logo drawn in multiple copies. Several details can be selected to show or hide.

25 Certified ISO : ECAS – Components & Features (Section 2) Fee Reports Fee Account Management Huge collection of reports drawn with flexibility for any group between any dates. Each report can be viewed & printed in several formats and also exported in Excel & PDF.

26 Certified ISO : ECAS – Components & Features (Section 2) Manual Attendance Marking Interface Attendance Module Convenient to mark only Absent candidates. Topic covered in class can be recorded for course monitoring purposes. Send SMS to Absent/Present candidates.

27 Certified ISO : ECAS – Components & Features (Section 2) Importing Attendance from Bio-Metric Devices Attendance Module Excel/ CSV file obtained from Bio-metric/Smart card machines can be imported to ECAS. A offline utility to collect attendance from Barcoded Identity Cards is also available.

28 Certified ISO : ECAS – Components & Features (Section 2) Attendance Reports Attendance Module Several reports in various formats for different purposes. This one for absentee calling.

29 Certified ISO : ECAS – Components & Features (Section 2) Attendance Charts Attendance Module Yearly chart depicting day wise group attendance for every month. Several charts in various formats for different purposes. Monthly chart depicting day wise attendance for every individual.

30 Certified ISO : ECAS – Components & Features (Section 2) Attendance Reports - Timelogs Attendance Module Several reports for in-out and working time-log in various formats for different purposes. This one for datewise working hours.

31 Certified ISO : 2005 SMS & Module ECAS – Components & Features (Section 2) Important Features - SMS Send bulk messages to selected group at single click. Send common/group messages or custom/individual SMS. Choose to send to parents or student or both. Auto SMS faciltiy integrated in all modules. Send automatic: – Welcome SMS, Enrollment SMS, Username & Password SMS; – Fee Dues SMS, Date Reminder SMS, Fee Receipt SMS – Attendence - Absent/Present SMS, candidate in-out SMS; – Marks obtained form OMR, Online Test SMS; – Library Book available SMS Any other custom SMS as drafted on a template will go to individual with their parameters. Send Transactional SMS with USERID.. Ex…TD-ADDMEN

32 Certified ISO : ECAS – Components & Features (Section 2) Group SMS & Interface SMS & Module Common panel for SMS &

33 Certified ISO : ECAS – Components & Features (Section 2) SMS Reports SMS & Module Member wise full message log obtained as printable report or in Excel through web based interface.

34 Certified ISO : ECAS – Components & Features (Section 2) E-Documents Panel E-Documents Various types of documents can be uploaded, forwarded for sanction and viewed by different categories of members. Notices can be uploaded for specific member type in a specific branch.

35 Certified ISO : ECAS – Components & Features (Section 2) Downloads E-Documents Students can Download Study materials, Assignments, Test Schedules, Timetable, Practice Sheet, Test Solution and other content. Downloadable files are grouped according the member type and the course/class to which they belong.

36 Certified ISO : 2005 Time Table Management ECAS – Components & Features (Section 2) This Module covered in a separate, more detailed presentation Download from:

37 Certified ISO : ECAS – Components & Features (Section 2) Stock Entry Panel Stock Management Categorised Inventory of Items with details of Suppliers & current stock position. User defined inventory catalogue/index no. User permission control over item indent & issue.

38 Certified ISO : ECAS – Components & Features (Section 2) Stock Item Entry Panel Stock Management Categorised Inventory of Items with details of Suppliers Bills & current stock position.

39 Certified ISO : ECAS – Components & Features (Section 2) Stock Search Panel Stock Management Elaborate filtering & searching for selective inventory items.

40 Certified ISO : ECAS – Components & Features (Section 2) Stock Reports Panel Stock Management Huge collection of reports drawn with flexibility for any group of items between any dates. Each report can be viewed & printed in several formats and also exported in Excel & PDF.

41 Certified ISO : 2005 Enhanced Campus Automation System (ECAS) Library Title Registration Panel Library Management Several Titles can be added for different media like books, journals, CDs etc. in different fields like Arts, Science, Management, Literature etc. Titles can be further classified as per subjects, Authors and DDC no…etc.

42 Certified ISO : 2005 Enhanced Campus Automation System (ECAS) Library Cataloguing Library Management Elaborate filtering mechanism allows complex searching of Books according to various combination of conditions.

43 Certified ISO : 2005 Enhanced Campus Automation System (ECAS) Library Accession Register Library Management Books/media can be entered with all bill details for every procurement. Each copy has a unique Accession no.

44 Certified ISO : 2005 Enhanced Campus Automation System (ECAS) Library Reports Library Management Huge collection of reports drawn with flexibility for any media between any dates. Each report can be viewed & printed in several formats and also exported in Excel & PDF.

45 Certified ISO : ECAS – Components & Features (Section 2) Academic Marks Import Panel Examination & Marksheet Section Several Subject combinations & Course wise Semester wise Examinations can be defined. Different ordnances can be maintained for various examinations.

46 Certified ISO : ECAS – Components & Features (Section 2) Marksheet Interface on Website Examination & Marksheet Section There can be several types of Marksheet structures & Layouts as required by Institute. Marksheets can be viewed & printed online and also exported in PDF.

47 Certified ISO : ECAS – Components & Features (Section 2) Tabulation Register Examination & Marksheet Section Complete tabulation register can be obtained in Excel.

48 Certified ISO : 2005 Enhanced Campus Automation System (ECAS) Employee Registration Employee & Paybill Management Elaborate Employee Information can be maintained according to various user defined fields. Basic Information, Service Book, CR, Loans & Advances, Skills, Languages, etc…

49 Certified ISO : 2005 Leaves Management Enhanced Campus Automation System (ECAS) Allocating Leaves & Applying for Leaves Several Leave types quota can be set for category of employees or individual employee. Each employee gets to see real time status of leaves Allocated, Applied, Sanctioned etc.

50 Certified ISO : 2005 Employee Salary Information Enhanced Campus Automation System (ECAS) Salary Information Monthly Paybill, Salary statement, Salary Slip, Bank Lists can be generated for different categories or grades of employees.

51 Certified ISO : 2005 Enhanced Campus Automation System (ECAS) Complaints Registration Complaint & Redressal Monitoring Issues can be reported to assigned authorities. These reported issues are visible on the dashboard of the authority who can provide a solution to the reported issue. Once a solution is provided. It is also visible to the complainant.

52 Certified ISO : 2005 Feedback Interface Enhanced Campus Automation System (ECAS) Dynamic Feedback Form Interface Several Feedback Forms can be configured and made visible to specific groups for response. Data is presented in Excel.

53 Certified ISO : 2005 Enhanced Campus Automation System (ECAS) Course Monitoring Topics covered in the period can be marked while marking attendance of each period. Faculties can update their class topics from their account. These course progress reports can be drawn by central administrator. Course progress reports also available of student Dashboard

54 Certified ISO : 2005 Courier & Docket Control Enhanced Campus Automation System (ECAS)


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