1. Addmen - Company Profile
Enhanced Campus Automation System (ECAS)
Addmen - Company Profile
Certified ISO : 2005
A leading provider of ERP & OMR Solutions
12 years
2500+ Users
300 cities in India
15 Countries
Government & Defence Orgs.
Universities & Top Institutions
Schools & Coaching Institutes
Leading Brands & Corporates
Addmen Provides,
Online ERP for any type of Institute Management
Online Application System for Pre-Recruitments & Admissions
Online Test Platform for Recruitments and Practice
OMR Software for in-house processing
OMR Outsourcing from sheet printing to results

2. Online ERP for Institute Management
Enhanced Campus Automation System (ECAS)
Online ERP for Institute Management
Certified ISO : 2005
Contents
Section 1 : Introduction
> Technical Capabilities & Requirements
Section 2 : Components & Features
> Module wise Description
Section 3 : OMR Software Operation (Videos)

3. Section 1 ECAS Introduction

4. Introduction Instantaneous Solution
ECAS SOFTWARE
Enhanced Campus Automation System (ECAS)
Introduction
Certified ISO : 2005
Instantaneous Solution
Enhanced Campus Automation System (eCAS) is a complete suite of applications that permits you to automate all aspects of Institute administration. There are several modules which can be selectively activated to fulfill maximum purpose in minimum possible cost.
It is a browser based application that runs on a server and can be accessed from various terminals on their web browsers. The terminals may be on the same network/LAN or spread widely across over the internet.
ECAS can be purchased at a onetime cost and run from your own server. It can also be leased and run from our server on annual rent.
It is a ready to implement with all modules and can be made operational within 1 working day

5. Introduction Versatility of ECAS
Enhanced Campus Automation System (ECAS)
Introduction
Certified ISO : 2005
Versatility of ECAS
ECAS is versatile. It has the logic and smartness to attend to various types of Institutional structures like school/college/university/coaching etc.
ECAS is scalable. It is ready with a complete range of features required for management of Institute of any scale. Today you can begin with an optimal set of modules required to fulfill immediate task. Later more modules can be activated in no time.
ECAS is client customizable. It allows the user to create several Branches, Courses, Batches, Fee Structures etc. It allows the user to change the field structure and layout of the Admission Register & Form.
ECAS is dynamic. It has an exceptionally dynamic Searching & Reporting mechanism, which allows you to perform a search using any complex combination of fields used in registration or other modules. All fields used in admission form are automatically included in search pane.

6. Introduction Access Control & Data Security Multi-tier security
Enhanced Campus Automation System (ECAS)
Introduction
Certified ISO : 2005
Access Control & Data Security
Multi-tier security
Access is controlled based on a list of Rights & Permissions.
All users are controlled by Super Administrator who has the rights to allot privileges even to the administrator.
Super Administrator > Administrator > Users
In case of multiple branch Institutes,
The Head Office Super Administrator, can make Admin or Users for branches.
A Branch Admin can make Users, work and access data only from his branch.
The Head Office Admin can access data and work in all branches.

7. Introduction Technical Capabilities
Enhanced Campus Automation System (ECAS)
Introduction
Certified ISO : 2005
Technical Capabilities
A Server running on MS Windows server 2008 with MS SQL 2008/2012 shall be required.
ECAS is easily integrated with Barcode Reader, Smart Card and Biometric Devices.
The software user interface can be run on any current day PC running on Windows OS.
Database backups are generated on regular interval for the safety of data.
Previous year’s data can be accessed from Backup server if required.

8. Section 2 Components & Features

9. Components & Features List of Modules Library Management
Enhanced Campus Automation System (ECAS)
Components & Features
Certified ISO : 2005
List of Modules
Enquiry Follow-up System
Student Information System
Hostel & Mess Management
Transport Management
Fee Management
Attendance Management
SMS & Module
Examination & Mark sheet
Online Test System
Online Admission System
Library Management
Employee & Paybill Management
Leave Management
Complaint & Redressal
E-Document Management
Time Table Management
Study Material
Stock Management
Courier & Docket Control
Feedback

10. Administrator Dashboard
ECAS – Components & Features (Section 2)
Administrator Dashboard
Certified ISO : 2005
Screen visible to Administrator/Faculty after login
Only active modules are visible.
Different screens are visible to users with different permissions.
Personalised reports can be seen.

11. Student Dashboard Screen visible to Students after login
ECAS – Components & Features (Section 2)
Student Dashboard
Certified ISO : 2005
Screen visible to Students after login
Students can Download Study materials and other content according the group/class which they belong. List of Online Tests & Messages for candidate can be seen.
Personalised reports can be seen.

12. Enquiry & Follow-up Management
ECAS – Components & Features (Section 2)
Enquiry & Follow-up Management
Certified ISO : 2005
Enquiry Registration by Counselor/ Front office staff
Field structure is dynamic and can be defined by user.
Field titles and behaviours can be changed. More fields of various types (selectable, dependent, direct entry, compulsory, numeric/text) can be added.
Reference wise or agent wise enquiry log is maintained.

13. Enquiry & Follow-up Management
ECAS – Components & Features (Section 2)
Enquiry & Follow-up Management
Certified ISO : 2005
Online Registration by Enquiry Directly from Website
Enquiries can also register directly from website. Enters directly to database so the admission office can follow them.

14. Enquiry & Follow-up Management
ECAS – Components & Features (Section 2)
Enquiry & Follow-up Management
Certified ISO : 2005
Enquiry Communication Record
Each communication can be noted and categorised with reminders.

15. Enquiry & Follow-up Management
ECAS – Components & Features (Section 2)
Enquiry & Follow-up Management
Certified ISO : 2005
Today’s Enquiry Follow-ups
Enquiries can be searched & filtered as desired.
Quick listing of today’s followups is also possible.

16. Enquiry & Follow-up Management
ECAS – Components & Features (Section 2)
Enquiry & Follow-up Management
Certified ISO : 2005
Communication Report
Several reports with detailed communication history for each Enquiry can be obtained for past tracking and scheduling future followups.

17. Student Management Student Registration by Admission office staff
ECAS – Components & Features (Section 2)
Student Management
Certified ISO : 2005
Student Registration by Admission office staff
Field structure is dynamic and can be defined by user.
Field titles and behaviours can be changed. More fields of various types (selectable, dependent, direct entry, compulsory, numeric/text) can be added

18. Student Management Student Search Interface
ECAS – Components & Features (Section 2)
Student Management
Certified ISO : 2005
Student Search Interface
All the fields which are defined for student data entry are dynamically available for even complex searches. Any combination of group or personalised filters can be used to search.

19. Student Management Student ID Cards
ECAS – Components & Features (Section 2)
Student Management
Certified ISO : 2005
Student ID Cards
Photo Identity Cards with Barcode can be generated according to your required design.
ECAS has inbuilt facility to generate Barcodes. PDF can be given for printing.

20. Hostel & Transport Management
ECAS – Components & Features (Section 2)
Hostel & Transport Management
Certified ISO : 2005
Hostel Reports
Complete control over Hostel Block wise Floor wise Room wise occupancy, occupant details and hostel Fee dues & Caution money etc.
Similar for Transport module, Route/Bus/Stop wise Student details. Bus Fee, Caution Money etc.

21. Hostel & Transport Management
ECAS – Components & Features (Section 2)
Hostel & Transport Management
Certified ISO : 2005
Hostel Reports
Complete control over Hostel Block wise Floor wise Room wise occupancy, occupant details and hostel Fee dues & Caution money etc.
Different Fee plans for different category of Rooms & Transportation.

22. Fee Account Management
ECAS – Components & Features (Section 2)
Fee Account Management
Certified ISO : 2005
Important Features
Each action is restricted on basis of user permissions. Transactions are not erased, only cancelled.
Define your own Fee Structure- Fee Heads, Fee Plans for different categories, Multiple Installments, Payment due dates, Rebates & Fines etc.
Apply fee in advance or automatically on date, in bulk to selected candidates or individually.
Generate Reports- Fee Bill/Invoice, Vouchers, Receipt, Collection Report, Fee Statement, Individual Ledger, Defaulter List, Head wise summary, Cheque Statements for any period.
Send SMS alerts on Fee Due & Fee Receipts.
Maintain separate accounts for different facilities if required.

23. Fee Account Management
ECAS – Components & Features (Section 2)
Fee Account Management
Certified ISO : 2005
Integrated Fee Bill & Receipt Panel
Every Installment-heads, amounts, dates, comments can be altered with flexibility.
All actions controlled by user permissions. Multiple invisible accounts can be maintained.

24. Fee Account Management
ECAS – Components & Features (Section 2)
Fee Account Management
Certified ISO : 2005
Fee Receipt
Fee Bills/ Vouchers/ Receipts with Institute name & logo drawn in multiple copies.
Several details can be selected to show or hide.

25. Fee Account Management
ECAS – Components & Features (Section 2)
Fee Account Management
Certified ISO : 2005
Fee Reports
Huge collection of reports drawn with flexibility for any group between any dates. Each report can be viewed & printed in several formats and also exported in Excel & PDF.

26. Attendance Module Manual Attendance Marking Interface
ECAS – Components & Features (Section 2)
Attendance Module
Certified ISO : 2005
Manual Attendance Marking Interface
Convenient to mark only Absent candidates.
Topic covered in class can be recorded for course monitoring purposes.
Send SMS to Absent/Present candidates.

27. Attendance Module Importing Attendance from Bio-Metric Devices
ECAS – Components & Features (Section 2)
Attendance Module
Certified ISO : 2005
Importing Attendance from Bio-Metric Devices
Excel/ CSV file obtained from Bio-metric/Smart card machines can be imported to ECAS.
A offline utility to collect attendance from Barcoded Identity Cards is also available.

28. Attendance Module Attendance Reports
ECAS – Components & Features (Section 2)
Attendance Module
Certified ISO : 2005
Attendance Reports
Several reports in various formats for different purposes. This one for absentee calling.

29. Attendance Module Attendance Charts
ECAS – Components & Features (Section 2)
Attendance Module
Certified ISO : 2005
Attendance Charts
Monthly chart depicting day wise attendance for every individual.
Yearly chart depicting day wise group attendance for every month.
Several charts in various formats for different purposes.

30. Attendance Module Attendance Reports - Timelogs
ECAS – Components & Features (Section 2)
Attendance Module
Certified ISO : 2005
Attendance Reports - Timelogs
Several reports for in-out and working time-log in various formats for different purposes. This one for datewise working hours.

31. SMS & Email Module Important Features - SMS
ECAS – Components & Features (Section 2)
SMS & Module
Certified ISO : 2005
Important Features - SMS
Send bulk messages to selected group at single click.
Send common/group messages or custom/individual SMS.
Choose to send to parents or student or both.
Auto SMS faciltiy integrated in all modules. Send automatic:
Welcome SMS, Enrollment SMS, Username & Password SMS;
Fee Dues SMS, Date Reminder SMS, Fee Receipt SMS
Attendence - Absent/Present SMS, candidate in-out SMS;
Marks obtained form OMR, Online Test SMS;
Library Book available SMS
Any other custom SMS as drafted on a template will go to individual with their parameters.
Send Transactional SMS with USERID.. Ex…TD-ADDMEN

32. SMS & Email Module Group SMS & Email Interface
ECAS – Components & Features (Section 2)
SMS & Module
Certified ISO : 2005
Group SMS & Interface
Common panel for SMS &

33. SMS & Email Module SMS Reports
ECAS – Components & Features (Section 2)
SMS & Module
Certified ISO : 2005
SMS Reports
Member wise full message log obtained as printable report or in Excel through web based interface.

34. E-Documents E-Documents Panel ECAS – Components & Features (Section 2)
Certified ISO : 2005
E-Documents Panel
Various types of documents can be uploaded, forwarded for sanction and viewed by different categories of members.
Notices can be uploaded for specific member type in a specific branch.

35. E-Documents Downloads ECAS – Components & Features (Section 2)
Certified ISO : 2005
Downloads
Students can Download Study materials, Assignments, Test Schedules, Timetable, Practice Sheet, Test Solution and other content.
Downloadable files are grouped according the member type and the course/class to which they belong.

36. This Module covered in a separate, more detailed presentation
ECAS – Components & Features (Section 2)
Time Table Management
Certified ISO : 2005
This Module covered in a separate,
more detailed presentation
Download from:

37. Stock Management Stock Entry Panel
ECAS – Components & Features (Section 2)
Stock Management
Certified ISO : 2005
Stock Entry Panel
Categorised Inventory of Items with details of Suppliers & current stock position.
User defined inventory catalogue/index no.
User permission control over item indent & issue.

38. Stock Management Stock Item Entry Panel
ECAS – Components & Features (Section 2)
Stock Management
Certified ISO : 2005
Stock Item Entry Panel
Categorised Inventory of Items with details of Suppliers Bills & current stock position.

39. Stock Management Stock Search Panel
ECAS – Components & Features (Section 2)
Stock Management
Certified ISO : 2005
Stock Search Panel
Elaborate filtering & searching for selective inventory items.

40. Stock Management Stock Reports Panel
ECAS – Components & Features (Section 2)
Stock Management
Certified ISO : 2005
Stock Reports Panel
Huge collection of reports drawn with flexibility for any group of items between any dates. Each report can be viewed & printed in several formats and also exported in Excel & PDF.

41. Library Management Library Title Registration Panel
Enhanced Campus Automation System (ECAS)
Library Management
Certified ISO : 2005
Library Title Registration Panel
Several Titles can be added for different media like books, journals, CDs etc. in different fields like Arts, Science, Management, Literature etc.
Titles can be further classified as per subjects, Authors and DDC no…etc.

42. Library Management Library Cataloguing
Enhanced Campus Automation System (ECAS)
Library Management
Certified ISO : 2005
Library Cataloguing
Elaborate filtering mechanism allows complex searching of Books according to various combination of conditions.

43. Library Management Library Accession Register
Enhanced Campus Automation System (ECAS)
Library Management
Certified ISO : 2005
Library Accession Register
Books/media can be entered with all bill details for every procurement.
Each copy has a unique Accession no.

44. Library Management Library Reports
Enhanced Campus Automation System (ECAS)
Library Management
Certified ISO : 2005
Library Reports
Huge collection of reports drawn with flexibility for any media between any dates. Each report can be viewed & printed in several formats and also exported in Excel & PDF.

45. Examination & Marksheet Section
ECAS – Components & Features (Section 2)
Examination & Marksheet Section
Certified ISO : 2005
Academic Marks Import Panel
Several Subject combinations & Course wise Semester wise Examinations can be defined. Different ordnances can be maintained for various examinations.

46. Examination & Marksheet Section
ECAS – Components & Features (Section 2)
Examination & Marksheet Section
Certified ISO : 2005
Marksheet Interface on Website
There can be several types of Marksheet structures & Layouts as required by Institute.
Marksheets can be viewed & printed online and also exported in PDF.

47. Examination & Marksheet Section
ECAS – Components & Features (Section 2)
Examination & Marksheet Section
Certified ISO : 2005
Tabulation Register
Complete tabulation register can be obtained in Excel.

48. Employee & Paybill Management
Enhanced Campus Automation System (ECAS)
Employee & Paybill Management
Certified ISO : 2005
Employee Registration
Elaborate Employee Information can be maintained according to various user defined fields. Basic Information, Service Book, CR, Loans & Advances , Skills, Languages, etc…

49. Leaves Management Allocating Leaves & Applying for Leaves
Enhanced Campus Automation System (ECAS)
Leaves Management
Certified ISO : 2005
Allocating Leaves & Applying for Leaves
Several Leave types quota can be set for category of employees or individual employee.
Each employee gets to see real time status of leaves Allocated, Applied, Sanctioned etc.

50. Employee Salary Information
Enhanced Campus Automation System (ECAS)
Employee Salary Information
Certified ISO : 2005
Salary Information
Monthly Paybill, Salary statement, Salary Slip, Bank Lists can be generated for different categories or grades of employees.

51. Complaint & Redressal Monitoring
Enhanced Campus Automation System (ECAS)
Complaint & Redressal Monitoring
Certified ISO : 2005
Complaints Registration
Issues can be reported to assigned authorities. These reported issues are visible on the dashboard of the authority who can provide a solution to the reported issue.
Once a solution is provided. It is also visible to the complainant.

52. Feedback Interface Dynamic Feedback Form Interface
Enhanced Campus Automation System (ECAS)
Feedback Interface
Certified ISO : 2005
Dynamic Feedback Form Interface
Several Feedback Forms can be configured and made visible to specific groups for response. Data is presented in Excel.

53. Course Monitoring Enhanced Campus Automation System (ECAS)
Certified ISO : 2005
Topics covered in the period can be marked while marking attendance of each period.
Faculties can update their class topics from their account.
These course progress reports can be drawn by central administrator.
Course progress reports also available of student Dashboard

54. Courier & Docket Control
Enhanced Campus Automation System (ECAS)
Courier & Docket Control
Certified ISO : 2005