1. Welcome to the Student ACCESS Notetaker Training! DIRECTIONS: To complete this training session and proceed through the slides, simply click yellow boxes as directed. Don’t worry, this is not graded, it is just to help you learn the material!

2. Thank you for your interest in being a Notetaker at Honolulu Community College. In order to prepare you for the notetaking position, we ask you to review these training slides after you complete the application form. After reviewing this information, you will have a better understanding of the who, what, when, and why, of notetaking at HCC: In order to prepare you for the notetaking position, we ask you to review these training slides after you complete the application form. After reviewing this information, you will have a better understanding of the who, what, when, and why, of notetaking at HCC: Who is qualified to be a notetaker? Who is qualified to be a notetaker? What does the notetaker do? What does the notetaker do? When are notetaking services provided? When are notetaking services provided? And Why does HCC hire notetakers? And Why does HCC hire notetakers? Next Slide

3. Who can be a notetaker? Are you qualified to be a notetaker? Can you answer yes to both of these questions? Select your answer in the box below. Are you qualified to be a notetaker? Can you answer yes to both of these questions? Select your answer in the box below. 1. Do you have at least a 2.0 overall GPA? 2. Do you have at least 6 credits this semester? YesNo

4. By answering yes… Congratulations, you have met the minimum qualifications to be a notetaker! But that’s not all you need! Continue on to see what else is involved. Congratulations, you have met the minimum qualifications to be a notetaker! But that’s not all you need! Continue on to see what else is involved. Continue with training 

5. By answering no, I’m sorry, that means you do not meet the minimum qualifications to be a notetaker. Please contact Libby Jakubowski, the Notetaker Coordinator, to see if there are any other options for you. I’m sorry, that means you do not meet the minimum qualifications to be a notetaker. Please contact Libby Jakubowski, the Notetaker Coordinator, to see if there are any other options for you. You can email at libby@hcc.hawaii.edu You can email at libby@hcc.hawaii.edulibby@hcc.hawaii.edu Call at 844-2392 Call at 844-2392 Or stop by Building 7, Room 319 Or stop by Building 7, Room 319 Continue

6. Additional Qualifications for a Notetaker Available for the hours of the course you were recruited for Available for the hours of the course you were recruited for Strong English skills Strong English skills Strong listening comprehension and organizational skills Strong listening comprehension and organizational skills Ability to write legibly and record information accurately Ability to write legibly and record information accurately Ability to keep up with the pace of the lecture Ability to keep up with the pace of the lecture Ability to maintain a prompt, dependable, and consistent class attendance Ability to maintain a prompt, dependable, and consistent class attendance Ability to produce a complete set of quality notes within 24 hours of the lecture Ability to produce a complete set of quality notes within 24 hours of the lecture Note: certain notetaking positions require knowledge of technical vocabulary and concepts Note: certain notetaking positions require knowledge of technical vocabulary and concepts Next Slide

7. Question #1, Qualifications: Choose the correct answer. Which of the following is a qualification of a notetaker? Must have at least a 3.0 overall GPA. Must have at least a 3.0 overall GPA. Must have at least 8 credits this semester. Must have at least 8 credits this semester. Must have the ability to maintain a prompt, dependable, and consistent class attendance. Must have the ability to maintain a prompt, dependable, and consistent class attendance.

8. This is not the right answer Although 3.0 and at least 8 credits a semester would be even better, we only require a 2.0 overall GPA and a minimum of 6 credits a semester to be qualified as a notetaker. Although 3.0 and at least 8 credits a semester would be even better, we only require a 2.0 overall GPA and a minimum of 6 credits a semester to be qualified as a notetaker. Try Again

9. This is correct! Since notetakers are taking notes on the class content, it is essential for them to have excellent attendance and promptness. Notetaking is not for someone who prefers to sleep in or has a tendency to skip class. Since notetakers are taking notes on the class content, it is essential for them to have excellent attendance and promptness. Notetaking is not for someone who prefers to sleep in or has a tendency to skip class. Next Slide

10. What does the notetaker do? The notetaker assists students with disabilities who qualify for services by taking notes and recording class assignments and instructions. The notetaker assists students with disabilities who qualify for services by taking notes and recording class assignments and instructions. They produce legible copies of the lecture notes by using the carbonless notebook provided, or another method of your choice approved by the Notetaker Coordinator. They produce legible copies of the lecture notes by using the carbonless notebook provided, or another method of your choice approved by the Notetaker Coordinator. They deliver the copies to the student immediately after class or later on the same day of the lecture via email. They deliver the copies to the student immediately after class or later on the same day of the lecture via email. Respond to the student’s basic questions regarding the notes taken but not the subject matter (i.e., a notetaker is not responsible for tutoring the student.) Respond to the student’s basic questions regarding the notes taken but not the subject matter (i.e., a notetaker is not responsible for tutoring the student.) This is an opportunity for someone to be paid for the time they are taking notes for a student. The notetaker will log their hours into an online timesheet on the Student Employment and Cooperative Education (SECE) website. This is an opportunity for someone to be paid for the time they are taking notes for a student. The notetaker will log their hours into an online timesheet on the Student Employment and Cooperative Education (SECE) website. Next Slide

11. The notetaker will follow the Notetaker Code of Ethics developed by PEPNet- Northeast of Rochester Institute of Technology 1. Notetakers should keep all assignment-related information strictly confidential. Like an interpreter or advisor, notetakers do not share information about the students they work with. This includes: a. Who in class they take notes for b. Why the student needs services 2. Notetakers should transcribe lectures as faithfully and completely as possible. a. “Transcribe” does not mean a word-for-word record of everything the instructor says. b. However, notetakers must provide a useful and correct set of notes the student can use to study and complete assignments. 3. Notetakers should not use notes to advise, interject personal opinion, or counsel students. a. Class notes should reflect the instructor’s meaning and intent, without added commentary or opinion. b. There are times notetakers may want to add their own ideas, especially when they are knowledgeable and have helpful tips to make the notes more useful. However, the notetaker’s role is to convey the instructor’s ideas and opinions. Next Slide

12. Notetaker Code of Ethics Cont. 4.Notetakers should not counsel or advise the instructor or students. The notetaker’s job is to create a tool, but they are not tutors, advisors, or counselors. They can work with the student as a peer or friend, but should not assume a formal role beyond taking notes. a. If there is a difficulty that the instructor can address – such as talking too fast or not providing enough time to copy overheads – the notetaker can bring it to the instructor’s attention in the context of taking better notes for the student. b. If there is a difficult issue, bring it to the attention of someone with a more formal role such as the Notetaker Coordinator. 5.Notetakers should choose assignments appropriate to their experience or skill in the subject area. Notetakers should, in general, be good students. In more advanced classes, especially at the college level, they should: a. Be A or B students in the subject. b. Have a major or concentration in the subject. Next Slide

13. Notetaker Code of Ethics, cont. 6. Notetakers should behave in a manner appropriate to the situation. Notetakers are still students, but they are also part of the educational team that supports students with disabilities. As part of that team, they need to take their role seriously: a. Attending every class. b. Arranging for a substitute when they cannot be there. c. Completing all readings and assignments. d. Maintaining their own grades. e. Completing notetaking tasks responsibly. V. 1 June 2004 © 2004 NETAC. All rights reserved. Next Slide

14. Question #2: Responsibilities A student you are taking notes for in a Math class asks you to tutor her in the course content the instructor lectured on that day. Should you tell her that you’ll help? YES NO

15. The answer should be no. If you are hired as a notetaker, you should not take on any type of formal tutoring role with the student you are taking notes for. It would be fine to study with that person as a fellow student or friend, but it would not be appropriate to take on the role of tutor. If you are hired as a notetaker, you should not take on any type of formal tutoring role with the student you are taking notes for. It would be fine to study with that person as a fellow student or friend, but it would not be appropriate to take on the role of tutor. Next Slide

16. You are right If you are hired as a notetaker, you should not take on any type of formal tutoring role with the student you are taking notes for. It would be fine to study with that person as a fellow student or friend, but it would not be appropriate to take on the role of tutor. If you are hired as a notetaker, you should not take on any type of formal tutoring role with the student you are taking notes for. It would be fine to study with that person as a fellow student or friend, but it would not be appropriate to take on the role of tutor. Next Slide

17. Question #3: Responsibilities A student in the class noticed that you are taking notes on the carbonless notebook paper and wants to know who you are taking notes for. You: Tell her the name of the student but tell her not to tell anyone else. Tell her the name of the student but tell her not to tell anyone else. Tell her that you cannot disclose the name of the students you Tell her that you cannot disclose the name of the students you take notes for. take notes for. Tell her that she would need to talk to the instructor Tell her that she would need to talk to the instructor to find out more about that. to find out more about that.

18. You are incorrect You should never disclose the name of the student you are taking notes for. You shouldn’t encourage that student to ask the instructor either, as they would not be able to divulge that information either. By taking on the position of notetaker, you will sign a contract that will obligate you to maintain confidentiality. By law, every student has a right to privacy. You should never disclose the name of the student you are taking notes for. You shouldn’t encourage that student to ask the instructor either, as they would not be able to divulge that information either. By taking on the position of notetaker, you will sign a contract that will obligate you to maintain confidentiality. By law, every student has a right to privacy. Try Again

19. You are right! By law, every student has a right to privacy, and as a notetaker, you must respect that individual’s right to confidentiality. You can simply tell the curious student that you are not able to disclose who you are taking notes for, and leave it at that. By law, every student has a right to privacy, and as a notetaker, you must respect that individual’s right to confidentiality. You can simply tell the curious student that you are not able to disclose who you are taking notes for, and leave it at that. Next Slide

20. Notetaker Procedures Establish the best way to contact the student with the Notetaker Coordinator. In some cases, students will ask to not be identified. Therefore, the notetaker will bring the notes to the Student ACCESS office. Establish the best way to contact the student with the Notetaker Coordinator. In some cases, students will ask to not be identified. Therefore, the notetaker will bring the notes to the Student ACCESS office. Let the instructor know that you will be the notetaker for that class. Let the instructor know that you will be the notetaker for that class. If the student agrees to be identified by you, discreetly introduce yourself to the student before or after the class (ask the instructor to point the student out to you if you do not know who it is.) If the student agrees to be identified by you, discreetly introduce yourself to the student before or after the class (ask the instructor to point the student out to you if you do not know who it is.) Use the carbonless copy notebook to take notes. Use the carbonless copy notebook to take notes. Label each page of notes in the top right hand corner with the date of the lecture and name of the class, and page number of notes for that day. Label each page of notes in the top right hand corner with the date of the lecture and name of the class, and page number of notes for that day. Include all important points in the lecture. Include all important points in the lecture. Include all instructions for assignments, tests, or projects and the pertinent due dates. Include all instructions for assignments, tests, or projects and the pertinent due dates. Next Slide

21. Notetaker Procedures, cont. Include all diagrams, charts, or drawings off the overhead or whiteboard. Include all diagrams, charts, or drawings off the overhead or whiteboard. Do not collect or copy information on handouts; the student is responsible for these. Do not collect or copy information on handouts; the student is responsible for these. Provide the white copy of notes to the student at the end of each class session. You are not authorized to provide copies to other students in the class. Provide the white copy of notes to the student at the end of each class session. You are not authorized to provide copies to other students in the class. Keep the student’s identity and disability status confidential. Keep the student’s identity and disability status confidential. Next Slide

22. When is a notetaker needed, and when do they track their hours for pay? For students who have been approved to have a notetaker, the notetaker should be available to take notes and track their time: For students who have been approved to have a notetaker, the notetaker should be available to take notes and track their time: During each lecture class During each lecture class If the instructor plays movies or audio during class that the class is responsible for remembering If the instructor plays movies or audio during class that the class is responsible for remembering If there is a quest speaker or presenter in the class If there is a quest speaker or presenter in the class During a writing-intensive lab During a writing-intensive lab During group projects that might entail heavy note-taking During group projects that might entail heavy note-taking Any other instance in a class that would require the students to take notes, the notetaker should always pay attention to what is happening in the class and determine if this is something that would need to be noted. Any other instance in a class that would require the students to take notes, the notetaker should always pay attention to what is happening in the class and determine if this is something that would need to be noted. Next Slide

23. A notetaker is not needed and they would not log their hours: When the class is scheduled to take a test. When the class is scheduled to take a test. When the class ends early. Log the time you actually stopped taking notes and left the class, not the time the class is supposed to end. When the class ends early. Log the time you actually stopped taking notes and left the class, not the time the class is supposed to end. When the instructor holds the class but the students use the time to do homework or group projects that are not note intensive. When the instructor holds the class but the students use the time to do homework or group projects that are not note intensive. When the class is cancelled. When the class is cancelled. If you are absent that day, you would not log your hours. However, we ask that you notify Student ACCESS if you are going to miss class and try to make arrangements with another student to obtain a copy of the notes. If you are absent that day, you would not log your hours. However, we ask that you notify Student ACCESS if you are going to miss class and try to make arrangements with another student to obtain a copy of the notes. Next Slide

24. The notes provided are actually a supplement to the notes that a student is taking, not a replacement. Therefore, the student receiving notes is also an active participant in the class. The student must be present in class in order to receive notes. If the student is absent for 2 classes in a row, the notetaker should submit the notes to Student ACCESS. We will follow-up with the student to determine if notes are still needed. Next Slide

25. The notetaker should understand that their services are only needed when the student who is eligible for services remains in the class. If the student drops the class, Student ACCESS will notify the notetaker, and work with them to see if there is any other notetaking opportunities they might be interested in. Next Slide

26. Question #4: As a notetaker, you notice that the student has been absent from 2 classes. What do you do? Hold onto their notes and give the notes to them when they return. Hold onto their notes and give the notes to them when they return. Notify Student ACCESS that the student has been absent and give Notify Student ACCESS that the student has been absent and give the notes to Student ACCESS. the notes to Student ACCESS. Keep the notes, not giving them to the student when they return, Keep the notes, not giving them to the student when they return, and then proceed with notetaking at the next class. and then proceed with notetaking at the next class.

27. This is the wrong answer As mentioned in the previous slides, a student needs to be present in class in order to obtain the notes. If you notice that the student has not been present, submit the notes to Student ACCESS and let us know you did not see the student. We will follow up with the student. As mentioned in the previous slides, a student needs to be present in class in order to obtain the notes. If you notice that the student has not been present, submit the notes to Student ACCESS and let us know you did not see the student. We will follow up with the student. Try Again

28. You are right! As mentioned in the previous slides, a student needs to be present in class in order to obtain the notes. If you notice that the student has not been present, submit the notes to Student ACCESS and let us know you did not see the student. We will follow up with the student. As mentioned in the previous slides, a student needs to be present in class in order to obtain the notes. If you notice that the student has not been present, submit the notes to Student ACCESS and let us know you did not see the student. We will follow up with the student. Next Slide

29. Why are notetakers needed? Notetakers are considered an academic accommodation for students with disabilities who are eligible for that service. Notetakers are considered an academic accommodation for students with disabilities who are eligible for that service. An academic accommodation helps to provide equal access to course content and instruction. An academic accommodation helps to provide equal access to course content and instruction. The Americans with Disabilities Act of 1990 (Title II), and Section 504 of the Rehabilitation Act of 1973 require colleges and universities to provide academic accommodations to qualified students with disabilities. The Americans with Disabilities Act of 1990 (Title II), and Section 504 of the Rehabilitation Act of 1973 require colleges and universities to provide academic accommodations to qualified students with disabilities. Next Slide

30. Why are notetakers needed, cont. Notetakers may be needed by many different students and for many different reasons. The students must have a documented disability that would substantiate the need for notetaking services. It is also the student’s right for their disability status to be confidential. Therefore, as the notetaker, you will not need to know why student is eligible for services. Notetakers may be needed by many different students and for many different reasons. The students must have a documented disability that would substantiate the need for notetaking services. It is also the student’s right for their disability status to be confidential. Therefore, as the notetaker, you will not need to know why student is eligible for services. Next Slide

31. Students who may be qualified for notetaking services: Students with learning disabilities Students with learning disabilities Students with dexterity/motor difficulty Students with dexterity/motor difficulty Students with deafness or who are hard of hearing Students with deafness or who are hard of hearing Students with low vision or who are blind Students with low vision or who are blind Students with ADD/ADHD Students with ADD/ADHD Next Slide

32. THANK YOU FOR YOUR TIME Thank you again for your interest in being a notetaker. This is truly a rewarding position and can only benefit not only the student you are supporting, but you! Thank you again for your interest in being a notetaker. This is truly a rewarding position and can only benefit not only the student you are supporting, but you! Now that you have finished, please email Libby@hcc.hawaii.edu, and indicate you have finished the training. You will be contacted to schedule an appointment to complete the hiring process. Now that you have finished, please email Libby@hcc.hawaii.edu, and indicate you have finished the training. You will be contacted to schedule an appointment to complete the hiring process. Libby@hcc.hawaii.edu

33. References University of Florida, Dean of Students Office. (n.d.). Note-taker Training. Retrieved 12/16/08, from http://www.dso.ufl.edu/drc/documents/Notetake rTrainingPresentation.ppt. University of Florida, Dean of Students Office. (n.d.). Note-taker Training. Retrieved 12/16/08, from http://www.dso.ufl.edu/drc/documents/Notetake rTrainingPresentation.ppt. http://www.dso.ufl.edu/drc/documents/Notetake rTrainingPresentation.ppt http://www.dso.ufl.edu/drc/documents/Notetake rTrainingPresentation.ppt RIT, National Technical Institute for the Deaf. (n.d.). Online Notetaker Training. Retrieved 12/16/08, from http://www.netac.rit.edu/onlinenotetakertraining.html. RIT, National Technical Institute for the Deaf. (n.d.). Online Notetaker Training. Retrieved 12/16/08, from http://www.netac.rit.edu/onlinenotetakertraining.html. http://www.netac.rit.edu/onlinenotetakertraining.html http://www.netac.rit.edu/onlinenotetakertraining.html