Presentation on theme: "PROCESS FLOW IN NATIONAL SORTING HUB & INTRA CIRCLE HUB"— Presentation transcript:
1PROCESS FLOW IN NATIONAL SORTING HUB & INTRA CIRCLE HUB
2Process at Sorting Hub Layout Assembly Line concept of operation Mail agency/TMO is streamlined After MNOPsorting processVolume based Sorting logicSorting diagram is designed to suit this logicNew sorting with 50 Pigoen hole to be usedAdequate equipments and infrastructureNew roller containers, trays, trolleys and bag cutters should be usedComputers, scanners, printers and internet connectivity are provided for data transfer.
4ICH mapped with parent NSH Mail FlowOther NSHYour officeNSHICH within CirclePost OfficesPost OfficesICH mapped with parent NSH
5The following bags will be received from the PO mapped with your NSH Receipt of Bags from POs directly mapped with your National Sorting HubThe following bags will be received from the PO mapped with your NSHTD bag containing the Speed Post articles to be delivered at the POs mapped with the NSH except station articles.Non TD bag containing all the remaining Speed Post articles
6NSHs & ICHs within Circle Mail FlowNSHs & ICHs within CircleYour officeICHPost Offices
7Receipt of bags fromPOs mapped with Intra-Circle Sorting Hub The following bags will be received from attached POs , if your office is an ICH.bag containing Speed Post articles to be delivered by the POs in the own Circle except Station articles and TD of NSH. You have to sort and bag directly to the delivery PO s mapped to your officeTD bag containing the Speed Post articles to be delivered at the POs mapped with the NSH. The bag should be forwarded to your NSH for further processingNon TD bag containing all the Speed Post articles to be delivered by the POs in Other Circles. The bag is to be forwarded to NSH for further processing and dispatch
8All Speed post articles should be processed through Speednet. In NSH / ICHThere will be a Supervisor or a Manager who will be in-charge of the NSH / ICH.All Speed post articles should be processed through Speednet.NSH / ICH use the application software viz. Speed NetSpeed Net communication software is used to communicate data to central server
9Speednet Application Login Trainer to explain various user levels in the software i.e. Supervisor & Operator
10Supervisor to login in Speed Net software Role of SupervisorSupervisor to login in Speed Net softwarePerform the Day beginAllocate the job among SAs.He would assign the workAmong SAs for mail agency / bag receipt desk, bag opening desk, sorting, bag closing desk and bag despatch desk.among MTS officials also.
11Role of SupervisorTrainer to explain various user levels in the software i.e. Supervisor & Operator
12Role of SupervisorEnsure norms for operational activities are strictly adhered to.Ensure equitable distribution of work among officialsEnsure prescribed process flow (receipt scanning / despatch scanning) in operations is maintainedEnsure availability of latest speed post sorting extracts with him and SAsEnsure errors noticed during the process, reported to the concerned
14Process in NSH / ICHA speed bag may contain :Speed Post ArticlesSpeed Post Insured articlesThe Speed Manifest shows the particulars of the above items and total of each category and also grand total.
15Let us recap the Scans for TD Articles Booked at PO/ SPCC PO/SPCC Booking ScanPO/SPCC Despatch ScanSPCC MA/TMO Reciept ScanSPCC Bag Opening ScanSPCC Bag Closing ScanSPCC MA/TMO Despatch ScanDelivery PO receipt ScanDelivery PO Final Delivery Scan(Delivery data upload)India Post
16Let us Recap the Scans for Non TD Articles Booked at PO/ SPCC PO/SPCC Booking ScanPO/SPCC Despatch ScanOrigin SPCC MA/TMO Receipt ScanOrigin SPCC Bag Opening ScanOrigin SPCC Bag Closing ScanOrigin SPCC MA/TMO Despatch ScanDestination SPCC MA/TMO Receipt ScanDestination SPCC Bag Opening ScanDestination SPCC Bag Closing ScanDestination SPCC MA/TMO Despatch ScanDelivery PO receipt ScanDelivery PO Final Delivery Scan(Delivery data upload)India Post
17Process in NSH / ICHNSH / ICH ConsistsMail Agency / Speed Bag Receipts by scanning bag labels( 1st Scan)Bags Opening by scanning articles (2nd)Sorting of speed post articlesBags Closing by scanning articles (3rd)Speed Bags Despatch ( 4th Scan)
19Mail Agency / Bags Receipt Desk SA at Mail Agency / Bags Receipt Desk.Receive the Speed Bags & Speed TBs directly or from the Mails BranchAcknowledge the receiptExamine the condition, seals, bag labels, cord & address of the bagIf any discrepancy, report to Supervisor after making error entryOpen the Speed TBs
20Login & Receive the bags in the software Receipt of BagsLogin & Receive the bags in the softwareScan the bag barcode here
21Opening of Transit Bags Scan the bagbarcode (TB ) hereScan the bagbarcode (TB Contents) here
22Mail Agency / Bags Receipt Desk Keep the TD and NTD bags separately in designated roller containers for opening by SA working at Bag Opening DeskIf any PO is not preparing TD and NTD bags separately, bring to the notice of SupervisorSupervisor should contact Postmaster concerned over telephoneEnsure separate receipt as TD and NTD bags
23Bag Opening DeskSA allotted to Bag Opening Desk willOpen the bags one by one without mixing TD and NTD bags as prescribedProcess the bags and articles in the softwarePhysically examine the condition of the article while scanningKeep the bag labels at the designated place
24Scan the article barcode here Bag Opening DeskScan the bag barcode hereScan the article barcode here
25SA allotted to Bag Opening Desk will Tally the No. of Speed Articles with the total in the Speed Manifest and check the articles with reference to the entries in the Speed ManifestIf any discrepancy like excess or short receipt w.r.t. Speed Manifesh, bring it to the notice of the Supervisor after making error entry
26If INS articles are received, Show them to Supervisor Bag Opening DeskIf INS articles are received,Show them to SupervisorCheck the condition, weight, seal etc of the articleIf there is difference in weight, bring it to the notice of Supervisor, he ensures further action
27All SAs should be aware of the latest sorting extract Sorting DeskAll SAs should be aware of the latest sorting extractSAs in Sorting willSort the articles as per the prescribed TD & NTD selections in Level 1 and Level 2 sortingSort the articles with speed & accuracyExamine the sorted articles to eliminate missentsSorting Norms …. 750 articles per hour
28Bag Closing DeskTake empty bags and other stationeryProcess articles into bags, in the softwareScanning of each article here is mandatory.Physically examine the condition of the article while scanningWhen insured articles are despatched, get them checked by the Supervisor and signed in the speed manifest.
29Bag Closing Desk Scan the articles barcode here Scan the bag barcode here
30Bag Closing DeskAs soon as the bag is closed, Speed Post Manifest is generated.
31Bag Closing DeskArrange the Speed Post Articles as scanned.Place them in a sound bagSign the Speed Post ManifestSignature by the supervisor is compulsory if INS articles are invoiced.Close bags securely fastened and properly sealed using the proper bag label
32Bag Closing DeskAddress to the correct office and fill other details in the bag labelsSeal the bag with the specified seal and insured seal if it contains insured articlesSeal the bag in the presence of Supervisor, if bag contains any insured article
33Circle wise allocation of Barcode For Speed BagsSLName of the CircleBar code allotted1A.P.EBN2AssamEBS3APSEBE4BiharEBF5ChhattisgarhEBC6DelhiEBD7GujaratEBG8HaryanaEBH9Himachal PradeshEBE10Jammu & KashmirEBE11JharkhandEBJ
34Circle wise allocation of Barcode For Speed BagsSLName of the CircleBar code allotted12KarnatakaEBK13KeralaEBL14MaharashtraEBM15Madhya PradeshEBI16North EastEBE17OrissaEBO18PunjabEBP19RajasthanEBR20Tamil NaduEBT21UttarakhandEBV22Uttar PradeshEBU23West BengalEBW
35Scan the bag barcode here Bag Despatch Desk – Closing SP TBProcess the bags as below, in the softwareScan the bag barcode here
36Bag Despatch Desk – Closing SP TB As soon as the TB is closed, Speed Post TB List is generated.
37Scan the bag barcode here if not feteched Bag Despatch Desk –Despatch of SP Bags & SP TBsScan the bag barcode here if not feteched
38Bag Despatch DeskAs soon as the bags are despatched, Speed Post Mail List is generated.
39Bag Despatch DeskTransfer the closed Speed Post Bags and SPTBs to the Mails Branch well in time before the hour prescribed for dispatch in the Due Mail ListReceipt be taken in Bag Despatch report or hand to hand receipt book
40Final DutiesPerform Shift EndPrint the following Reports and sign themSpeed AbstractArticle & Bag AbstractUser wise / Set wise / Office as a wholeBag AbstractSupervisor will print the following reports after performing Day EndDiscrepancy Report (if required)
41Check the totals at both the sides of the various Abstract tallies Final dutiesCheck the totals at both the sides of the various Abstract talliesCheck the work papersHand over the work papers, empty bags, unused stationeries if any, to the Supervisor / HSA
45Shift / Daily Report of Supervisor – Manual Preparation
46Miscellaneous & Responsibilities In case of any discrepancy at any stage, bring it to the notice of Supervisor after making error entry and proceed further as per his/her directionsAfter opening of bags, during the course of scanning of an article for receipt, sorting and scanning of the article for bag closing; SAs and MTS officials associated with these activities are collectively responsible for the safety and security of the article apart from their individual responsibility in Bag Receipt Desk and Bag Closing Desk activities.
47Miscellaneous & Responsibilities Entire set / shift would be collectively responsible for any unexplained variation in the abstractEach official is responsible for safety, security and cleanliness of the hardware & equipments used by them.In case of any technical issues, seek the help of System AdministratorRun the Speednet communication at regular intervals