Presentation on theme: "Integrated Debtors Management System ( iDMS ) by CS&IT."— Presentation transcript:
integrated Debtors Management System ( iDMS ) by CS&IT
integrated Debtors Management System ( iDMS ) Background: In Cash collection meet dated 6 th June 2011, the concern was raised by Dir (Fin) for large Sundry Debtor & CF3 data population by collecting agencies In June,2011 MCM Concerns were expressed over the anomalies /disputes in verification of bills. It was desired that a system be developed To highlight such disputed case/anomalies. To track C-forms. Daybook Detail capturing at Sites.
integrated Debtors Management System ( iDMS ) In the Task Force held on 01-Jul-11 following Global Templates were finalized for data transfer into Corporate Central Server: Total Outstanding Invoices LR/RR detail for the outstanding Invoices Withheld Data with Reason code for the outstanding Invoices C-FORM detail Collections for the Outstanding Invoices Invoice Item List for the Outstanding Invoices (Data updation to be done on daily basis. )
integrated Debtors Management System ( iDMS ) In the same Task Force Meeting following Additional Fields were also identified for effective monitoring of Invoices : ( Following Fields are required in Invoice Template only for outstanding invoices generated on or after 01-Mar-2011) INVOICE DESPATCH DATE INVOICE RECEIPT DATE BY CUSTOMER INDICATOR - WHETHER ALL NECESSARY DOCUMENTS ARE ATTACHED DEALING PERSON STAFFNO FOR THAT INVOICE(DEALING PERSON OF THE PROJECT) LOCATION OF INVOICE(Customer stores / Customer Contract Department /Customer Finance – Site / Customer – HQ / Customer – Financing Agency)
integrated Debtors Management System ( iDMS ) Data Upload Mechanism as per GLOBAL TEMPLATES. Data upload to Central Servers from all Units/ Regions / Business Sectors can be done in 2 ways. Database Transfer ( i.e. Unit Oracle Table to Central Server Oracle Table) Text file upload where ever Data base is not available ( i.e. Formatted Text File can be loaded into Central Oracle Table ; Provision is already given in the system )
integrated Debtors Management System ( iDMS ) Frequency of Data Upload Data upload into Central Server will be on Daily basis. Whenever Data is loaded into Central Server, the Previous Day Complete Data will be replaced with the new one. If data is not loaded into Central Server on any particular day, the last loaded data will be available in the Central Server.
integrated Debtors Management System ( iDMS ) ROLE of REGIONS: Provision is given in the System for the Regions ( Sites) to update the DB Number and DB Date as and when any consignment reaches the site against RR / LR already provided by the Units. The updated Daybook detail will speed up the generation of MRC Invoice by the respective Units thereby the Cash collection process will be speeded up.
integrated Debtors Management System ( iDMS ) ROLE of Collecting Agencies Provision is given in the Cash Collection System (CCS system – Separate System under use for Collection absorption and accounting ) to account collection against Invoices(CF3) for every cheque Collection. This will help in retiring right Invoices by the Units / Regions.
integrated Debtors Management System ( iDMS ) Reports available. Customer wise / Project Wise / CPC wise Cumulative Sundry Debtor against each Unit. The Cumulative figure against each Unit can be drilled down to Invoice level. The Invoice level can be further drilled down to know the field level details. DB Detail against RR/LR
integrated Debtors Management System ( iDMS ) Reports available for Units/ Regions/ Business Sectors. Template wise Data Loaded into the Central Server. Status of the Additional Fields in the Invoice loaded into the Central Server. All reports developed for Top Management limited to their Unit.