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Integrating Mobile Scanning Technology To Help Your Organization Be More Productive Barcode Scanning Systems Designed to interface with Leading Public.

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Presentation on theme: "Integrating Mobile Scanning Technology To Help Your Organization Be More Productive Barcode Scanning Systems Designed to interface with Leading Public."— Presentation transcript:

1 Integrating Mobile Scanning Technology To Help Your Organization Be More Productive Barcode Scanning Systems Designed to interface with Leading Public Sector Financial Management Systems

2 Why Use Barcode Technology? Error Rate: Barcode scan - 1 in 3,000,000 Keyboard input - 1 in 300 Data Can Be Exchanged Between Various Software applications. Accuracy because “Tags Must be Scanned” Updates Data Easily During Scanning Saves Time On Future Inventories

3 BMI Systems Group offers (2) scanning systems that automate the fixed asset inventory process AssetTrak PPC with Pocket PC Scanner Advanced Pocket PC Data Management & Reporting System for Fixed Assets BMI Solutions From ScanIT Basic Beginner Inventory System for Fixed Assets with HT-630 Scanner

4 ScanIT is BMI’s entry level barcode scanning system that is designed to interface with the your fixed asset module. Using an HT-630 scanner that is loaded with valid Asset Tag #’s makes taking an physical inventory easy. BMI’s ScanIT allows you to scan only valid bar-coded assets with the scanner. The updated asset file with the current Location, Building, Room and Inventory Date is exported from ScanIT. The file is now available for importing and posting to your fixed asset module utilizing the FMS’s Fixed Asset Interface.

5 ScanIT allows you to: Import Asset Tag #’s for Tag # validation Take Inventory with a portable barcode scanner Download scanned assets to your desktop PC Export a scanned asset data file from ScanIT Import & Post the updated asset information into your fixed asset module ScanIT Preview

6 Beginner Fixed Asset Scanning System for Fixed Assets ScanIT Data Collection

7 Import & Post Scanned Asset File Export Your Master Asset File Scanned File PC BMI ScanIT Software Portable Scanner Valid Asset Tags Fixed Asset Module BMI ScanIT Inventory System

8 Sample Export Master File Screen Export valid Asset Tag # file to ScanIT

9 Beginner Data Collection System for Fixed Assets Upload TAG #’s Into Scanner Click on the Import Button to upload Asset Tag #’s into the Barcode Scanner

10 Beginner Data Collection System for Fixed Assets Unitech HT-630 Scanner You can enter the Location, Building, Room & scan the current Asset Tag # You will hear a warning beep if a Tag # is scanned that is not a valid Tag #

11 Beginner Data Collection System for Fixed Assets Download Scanned Data Click on the Export Button to Download the Scanned Asset file to the Desktop PC

12 ScanIT Product Summary ScanIT is designed for the client that wants to use a barcode scanner to automate their fixed asset inventory process. ScanIT requires that all of your assets are bar-coded. A Missing asset report has to be created or available in your host Financial Management System. ScanIT is recommended for entry level clients who have accurate data and want to stop using a manual check-off inventory process.

13 Sample Import File Screen Upload Scanned File from ScanIT

14 AssetTrak PPC is BMI’s most advanced barcode scanning and data management system, designed to interface with the your fixed asset module. Exporting the master file and importing it into AssetTrak PPC allows for automated barcode scanning and reporting. AssetTrak PPC compares scanned asset data with your current data and automatically updates the changes. The updated asset file is exported from AssetTrak PPC and can be imported to your fixed asset module. AssetTrak PPC also allows for easy conversion to bar-coded Tags if required.

15 AssetTrak PPC Main Menu

16 AssetTrak PPC allows the user to: Import fixed asset data file from your fixed asset module Inventory and clean up your data with barcode scanner Compare the scanned data to your master file Produce a variety of post inventory reports Reconcile inventory session Export updated data file to your fixed asset module AssetTrak PPC -Data Management

17 Reports Import & Post Your Reconciled Asset File Export Your Master Asset File Scanned File PC AssetTrak PPC Software POCKET PC Master File Fixed Asset Module AssetTrak PPC – Data Management

18 Download Master File and import into AssetTrak PPC PC AssetTrak PPC Software Download a copy of your Master Assets Fixed Asset Module POCKET PC

19 Sample Export Master File Screen Export Master file to AssetTrak PPC

20 Import Your Master File

21

22 View Master Asset File - Prior to Scanning View Master Assets Note NO Status

23 PC AssetTrak PPC Software Master Files Scanned Files Fixed Asset Module POCKET PC Sync Pocket PC with Desktop PC

24 Use BMI’s TrakSync application to sync the fixed asset data on the desktop computer to the Pocket PC Pocket PC TrakSync Program

25 Supported Pocket PC Devices AssetTrak Basic & AssetTrak PPC PA 500 Portable Terminal PA 600 Portable Terminal H-19 Portable Terminal

26 Pocket PC Screens Main Menu Data Lookup Menu

27 New Asset Lookup Missing Lookup Master/SN# Lookup Pocket PC Lookup Screens

28 Scan Program Convert Program Data Collection Screens

29 Inventory & cleanup your asset data with the View / Add / Update Program

30 Use BMI’s TrakSync application to send the scanned asset data in the Pocket PC to AssetTrak PPC on the Desktop PC BMI TrakSync Program

31 View Scanned Assets

32 View/Edit Scanned Asset Data

33 View/Edit Reconciled Data Click on this button to reconcile Note Status Update

34 Run AssetTrak PPC Reports Reconciled Assets Reports PC AssetTrak PPC Software Fixed Asset Module

35 AssetTrak PPC Reports

36 Sample Missing Asset Report

37 Automatically post changes to your fixed assets by importing & posting the “ New” corrected data from ATPPC into your fixed asset module PC AssetTrak PPC Software Fixed Asset Module Import & Post Your Reconciled Asset File

38 Export to upload your reconciled asset file into your Fixed Asset Module. Note: This requires an FA Interface program from your FMS application vendor

39 Export Reconciled Master File Screen Export Reconciled File

40 Import Reconciled File Screen Import Reconciled file from AssetTrak PPC

41 AssetTrak PPC Product Summary AssetTrak PPC is designed for the client that requires features of our most advanced fixed asset scanning system. Converting to barcode tags is easy. Missing and New Asset listings on the Pocket PC and the Master Asset Serial # lookup on the scanner increase productivity. You can scan an asset using the View/Add/Update program to view the Description, Make, Model and Serial # and edit asset records easily. Also, a series of exception reports are available to help you reconcile and manage your physical inventory before you upload to your fixed asset module. View the next BMI Product Matrix Comparison slide for more details.

42 BMI Scanning Product Matrix Product Matrix for BMI Fixed Asset Data Collection Systems Choose the Solution That Is Right For You BMI Product Name ScanIT AssetTrak PPC BeginnerProfessional Series Portable Terminal Features:HT-630Pocket PC Backlit Monochrome DisplayX Serial RS-232 communication to PC * Serial to USB adapter is availableX Rugged Design – IP 54 rated for moisture and dustXX Survives 1 meter drop testXX Integrated Class II laser scannerXX 18 key (Minimum) numeric keypad for data entryXX Update location, Bldg/Room & Asset Tag # fields on terminalXX Duplicate asset # check on terminalXX New asset warning on terminalXX Allow multiple scans for an asset. Required if asset moves during inventory cycleXX Mobile Windows 5.0/6.0 Operating System X Large TFT backlit color display X Voice recorder on terminal X Battery gauge on portable terminal X Data storage on SD memory card - Protection against data loss X Auto backup of scanned data on terminal X Unlimited data storage capacity on terminal X Virtual alpha-numeric keypad for data entry - Used with included stylus X Fast USB connection with PC X Scanned & master record count available on terminal X Drop down box for valid location codes available on terminal X View/confirm the location description that you are scanning on the scanner X Master file lookup Asset # search on terminal X Convert current Prior Tag # to a "New" Bar-coded Tag # on terminal X View & Update additional fields on terminal ie: Desc, Mfg, Model, Serial #, Prior Tag # etc. X Serial # lookup in master file for assets missing a physical tag X Missing asset and New asset lookup on terminal X Desktop Database Features Edit scanned and reconciled data before uploading to your fixed asset module X Up to 22 Reports on scanned, master and inventory exceptions are available X

43 Tyler Technologies - Munis & EDEN FMS Windsor Management Group’s - Infinite Visions Unifund’s - BudgetSense for Windows SunGard BiTech’s - IFAS SunGard Pentamation’s - eFinancePlus Weidenhammer System’s - ALIO & CIMS CSI’s - Accounting +Plus Sartox’s - SunPac Skyward’s - PaC FMS Innovak Komputrol PeopleSoft BMI Interface Partners We interface with the following Public Sector Financial Management Systems

44 Additional Scanning Systems from BMI TransTrak PPC – Scanning System for Fixed Asset Receiving that works with a Pocket PC scanner – Scan initial data into your fixed Asset module AssetTrak PRO – Database for Departmental Inventory that works with a Pocket PC scanner – Import data from a Spreadsheet TransTrak and AssetTrak Pro are two more tools that can make fixed asset management easier. Contact BMI Systems Group for more details AssetTrak Pro & TransTrak PPC

45 When Choosing a Barcode Solutions Provider… Check us out: Over 500 Successful Integrated Barcode Inventory Installations in 48 States Serving the Private and Public Sector for over 20 Years with over 20 years experience in Asset Management Integration Data Conversion & Consultation is Available For Interfacing Data From Many Valuation Companies

46 Phone: Fax: Website:www.dynascan.com


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