Presentation on theme: "Integrated Management Framework"— Presentation transcript:
1 Integrated Management Framework PAS 99Integrated Management Framework
2 Introduction What is PAS 99 Examples of Integrated Management Systems Auditing IMSBenefits & BarriersWhat the Certification Bodies don’t mention
3 What is PAS 99 Specification issued by BSI ‘Recognised’ by Certification BodiesFramework by which you can manage all elements of your businessISO 9001ISO 14001OHSAS 18001Sector Standards: ISO/TS 16949, ISO etcSpecialist Standards: Organic Food, Fair Trade, Lexel, Sarbanes Oxley
4 Principles of PAS 99 Based on ISO 14001 structure PDCA Cycle to support systematic managementRisk Based StandardHelps is you really know your processes!Process identification with inputs & outputs are essential
5 Structure of PAS 99 6 common requirements: Policy Planning Implementation & OperationPerformance AssessmentImprovementManagement Review
7 Implementing PAS99Practical Examples of Key Areas
8 Risk Based Approach4.3.1 Evaluation of Aspects & Impacts : evaluate the significant business issues & the associated riskQuality: Preventive Action?Automotive: FMEAFood: HACCPMedical Devices: Product Risk AssessmentEnvironmental: Aspects & ImpactsOH&S: Risk Assessment, HAZOPCorporate Governance: Corporate RiskGoal: Establish a common frame work to identify, evaluateand control business risks of any type.
9 Legal & Other Requirements 4.3.2 Identification of legal & other requirementsEnvironmental: licences, waste, water, WEE etcOH&S: HASAW, Manual Handling, PUWER, ConsultationHuman Resource: Working time directive, equality, disability etcData Protection: Do you hold customer information?Products: CE Marking, design requirementsImport/Export: Legal requirements, product specificsSoftware: Are you licensed correctly?Corporate Governance: New companies act & director liabilityGoal: Legal compliance (and keep the Managing Director outof court).
11 System LinkagesBusiness ControlsLegislationRisk Assessment
12 Documenting Working Procedures 4.4.1 Operational Control - for example machinemaintenance:OH&S: Wear your PPE, Use the permit to work, isolate the machineProduct: Ensure machine is cleaned, set up for quality critical to quality parametersEnvironmental: Don’t throw the oil down the drain etc.Goal: One stop shop document for each process and task.
13 Core Systems4.4.3: Documentation requirements, 4.5.4: Handling non conformities, 4.6.2: Corrective & preventive actionControl of documents & dataControl of recordsControl of non conformitiesCAPAGoal: Common procedures for these systems and clear priority on CAPA for the business as a whole
14 Management Responsibilities 4.2: Policy, 4.3.4: Objectives, 4.7 Management ReviewOne policyCommon (non conflicting) objectivesOne Management Review of the businessGoal: Common vision, goals and priorities for the business as a whole
15 IMS Audit 4.5.2: Internal Audit Saves timeMust focus on processes (not system elements)Use auditors & specialists to achieve competencyCarefully define the scope of the audit & criteriaGoal: Common vision, goals and priorities for the business as a whole
16 A Turtle Process Map Inputs What should we receive? Outputs we deliver?ProcessHow?InstructionsProceduresMethodsHow Many?PerformanceIndicatorsWith What?EquipmentInfrastructureWith Whom?TrainingKnowledgeSkill
17 Some Barriers to Integration Perception:Can a good Environmental/Quality/H&S Manager cut it running an IMS?Fear:Is this a cleaver way to ‘right size’ the organisation?Too Hard:Sound fantastic Mike but…Lack of Control:Nice try Mike but I’ve just spent the last 5 years trying to get everyone to follow the Q/E/H&S procedures – we need to maintain the focus not dilute it!
18 Implementing an IMS Write a policy for the IMS Define the system – write a well structured manual to act as your ‘instruction book’Make sure you have well developed process understandingInstall common system elements
19 Benefits of an IMS Encourages risk management across the business Gives a competitive edge – more holistic approach to business managementStakeholder satisfaction – systemic approach to risk, governance across the businessCommon goals across the businessYou should not integrate to save a few £££ onCertifications costs!
20 What the Certification Bodies didn’t tell you! Still need to be certified 3 times(i.e. ISO 9001, ISO & OHSAS 18001)Probably will not make any kind of cost savingNot all auditors are multi skilled (you may get 2-3 auditors) – Are all auditors competent to audit your business?
21 So in conclusion PAS 99 – Simple framework to use Genuinely drives a risk based approach to managementSimplifies systemsCan lead to internal savingsBut…Translate your systemEnsure common processesEnsure correct competencies are sustained