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Tomas Pivoras - EMS experience1 Environmental management systems – experience from Lithuania Tomas Pivoras Kaunas University of Technology
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Tomas Pivoras - EMS experience2 EN ISO 14001:2004 certification 237 certified companies in accordance to requirements of EN ISO 14001:2004 (2006- 04-04)
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Tomas Pivoras - EMS experience3 EMS structure Environmental Policy Planning Environmental aspects Legal & other requirements Objectives & targets Env. management programs Implementation & Operation Structure & responsibilitiy Training, awareness & competence Communication EMS Documentation Document control Operational control Emergency preparedness and response Monitoring & Corrective Action Monitoring & measurement Non-conformance, corrective & preventative action Records EMS audit Management Review Continual Improvement
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Tomas Pivoras - EMS experience4 Practical reasons for implementing EMS Client requirements; Foreign owners’ requirement; Participation in public purchase; Competition; Marketing tool; Financing for EMS implementation (few years ago); EU funds; …
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Tomas Pivoras - EMS experience5 Major issues usually covered by EMS Use of energy resources; Fuel consumption; Use of raw materials; Water consumption; Waste water quality and discharges; Chemicals control; Waste management; Improving working environment; Emissions to atmosphere; Risk management.
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Tomas Pivoras - EMS experience6 General practice Usually (95%) EMS are integrated with quality management system (QMS); Usually ~70% of documentation is integrated into QMS documentation. It is not very popular among small and micro companies; In most of companies (70%) management representative is the same person as quality management representative.
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Tomas Pivoras - EMS experience7 General positive improvements after implementation of EMS Systematic analyses of environmental issues; Systematic management of environmental problems; Improved legal compliance; Clear organization structure, responsibilities and documentation; Pollution prevention measures helps to save energy and resources.
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Tomas Pivoras - EMS experience8 General problems Some EMS are very formal – paper systems; EMS just to get certificate; EMS is additional system not a part of general management system; EMS is functioning only before certification, later it is forgotten; Real work only few weeks before the audit; …
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Tomas Pivoras - EMS experience9 EMS structure Environmental Policy Planning Environmental aspects Legal & other requirements Objectives & targets Env. management programs Implementation & Operation Structure & responsibilitiy Training, awareness & competence Communication EMS Documentation Document control Operational control Emergency preparedness and response Monitoring & Corrective Action Monitoring & measurement Non-conformance, corrective & preventative action Records EMS audit Management Review Continual Improvement
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Tomas Pivoras - EMS experience10 Policy ~ 60% is integrated with QMS policy; Positive improvements Clear focus on major aspects; Clear strategy for company and for external parties; Problems Policy is too formal; Lack of real guidelines for environmental objectives; Is not relevant for the company.
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Tomas Pivoras - EMS experience11 EMS structure Environmental Policy Planning Environmental aspects Legal & other requirements Objectives & targets Env. management programs Implementation & Operation Structure & responsibilitiy Training, awareness & competence Communication EMS Documentation Document control Operational control Emergency preparedness and response Monitoring & Corrective Action Monitoring & measurement Non-conformance, corrective & preventative action Records EMS audit Management Review Continual Improvement
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Tomas Pivoras - EMS experience12 Planning Procedures Separate environmental procedure for identification of aspects; 80% separate environmental procedure for identification and management of legal requirements; 80% separate environmental procedure for setting objectives, targets and programs; Records List of aspects, forms for significance evaluation, approved list of significant aspects; List of appropriate legal and other requirements; Environmental program covering objectives, targets and action plans.
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Tomas Pivoras - EMS experience13 Planning Positive improvements Complete description of existing environmental aspects; Clear definition of the most significant problems; List of appropriate legal and other requirements; Clear and approved major objectives and targets; Systematic and planed environmental improvements. Problems Not all aspects are identified, especially for products and services; Lack of LCA thinking; Insufficient data on aspects; Significance evaluation too formal; Insufficient analyses of legal and other requirements; Other requirements are not included; Insufficient communication of legal requirements to employees; No real calculations before setting objectives and targets; Objectives and targets are not measurable.
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Tomas Pivoras - EMS experience14 EMS structure Environmental Policy Planning Environmental aspects Legal & other requirements Objectives & targets Env. management programs Implementation & Operation Structure & responsibilitiy Training, awareness & competence Communication EMS Documentation Document control Operational control Emergency preparedness and response Monitoring & Corrective Action Monitoring & measurement Non-conformance, corrective & preventative action Records EMS audit Management Review Continual Improvement
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Tomas Pivoras - EMS experience15 Implementation & operation Procedures and documentation Integrated environmental and QMS manual; Separate environmental procedures for emergency preparedness (some times for operational control and communication); For improving operational control – procedures for waste management and chemicals control (some times for energy saving); Other management elements are usually integrates into QMS procedures; General organizational structure and personal instructions; Records General training plans and records; Records on environmental enquires; General records of documentation control; Identification of need for operational control measures; List of possible emergency situation and emergency preparedness plans.
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Tomas Pivoras - EMS experience16 Implementation & operation Positive improvements Clear structure and responsibilities; Clear and systematic documentation; Better awareness and motivation of employees; Clear procedure for management of environmental enquires and communication with external parties; Clear procedure for management of environmental issues (waste, chemicals); Better and safer working conditions; Clear procedure for liquidation of emergency situations; Preventive measures. Problems Lack of real environmental training and practice; Pure internal communication; Passive tracking of external interested parties opinion; Insufficient environmental procedures; Insufficient and very formal emergency preparedness.
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Tomas Pivoras - EMS experience17 EMS structure Environmental Policy Planning Environmental aspects Legal & other requirements Objectives & targets Env. management programs Implementation & Operation Structure & responsibilitiy Training, awareness & competence Communication EMS Documentation Document control Operational control Emergency preparedness and response Monitoring & Corrective Action Monitoring & measurement Non-conformance, corrective & preventative action Records EMS audit Management Review Continual Improvement
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Tomas Pivoras - EMS experience18 Monitoring & Corrective Actions Procedures Separate environmental procedure for monitoring, measurements and tracking environmental performance; Integrated procedures for management for nonconformance, corrective actions, records and audits; Records Monitoring plan, environmental performance indicators, measurements records; Records of nonconformance's, correctives and preventive plans; Lists of records; Audits programs, questioners, nonconformance's, audit reports.
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Tomas Pivoras - EMS experience19 Monitoring & Corrective Actions Positive improvements Clear structure of measurements; Systematic monitoring and analyses of environmental issues and performance; Clear procedure for management and correcting of nonconformance’s; Clear structure of environmental records; Systematic self control and analyses using internal audits. Problems Lack of real performance and environmental situation tracking; Nonconformities are not identified and recorded; No real preventive actions; Insufficient and very formal compliance analyses; Audit programs and questioners are not relevant; Audits are too formal.
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Tomas Pivoras - EMS experience20 EMS structure Environmental Policy Planning Environmental aspects Legal & other requirements Objectives & targets Env. management programs Implementation & Operation Structure & responsibilitiy Training, awareness & competence Communication EMS Documentation Document control Operational control Emergency preparedness and response Monitoring & Corrective Action Monitoring & measurement Non-conformance, corrective & preventative action Records EMS audit Management Review Continual Improvement
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Tomas Pivoras - EMS experience21 Management Review Procedures Integrated procedure for management review; Records Data and reports for management review; Management review protocols; Plans for improvements.
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Tomas Pivoras - EMS experience22 Management Review Positive improvements Systematic analyses and summarizing of data on environmental performance; Systematic analyses of environmental performance by management; Management gets “in touch” with environmental problems; Management gets real understanding about environmental performance trends; Management decisions and plans for improvements. Problems Insufficient analysis before management review; Insufficient data for decision making; Management review is too formal, too brief; No real decisions concerning EMS improvement; Pure communication of management review results.
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Tomas Pivoras - EMS experience23 Need for competence on Environmental impacts; Potential emergencies and environmental threats; Understanding of existing risks (chemicals, emissions, waste); Pollution prevention; Environmental management tools (LCA and others); Requirements of legislation; Environmental and CP assessment; Tracking environmental performance.
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