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Checking & Corrective Action EPA Regions 9 & 10 and The Federal Network for Sustainability.

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Presentation on theme: "Checking & Corrective Action EPA Regions 9 & 10 and The Federal Network for Sustainability."— Presentation transcript:

1 Checking & Corrective Action EPA Regions 9 & 10 and The Federal Network for Sustainability

2 2 ISO Components Policy Planning Implementation and Operation Checking and Corrective Action Management Review

3 3 ISO Elements Checking and Corrective Action involves: Monitoring and measurement Nonconformance and corrective and preventive action Records EMS Audits

4 Monitoring and Measurement EPA Regions 9 & 10 and The Federal Network for Sustainability

5 5 Requirements Document procedures to routinely monitor and measure activities with significant impacts Record progress on objectives & targets Calibrate equipment Evaluate compliance Keep records

6 6 Actions to Support Measurement Identify performance indicators Establish schedules for monitoring Establish record-keeping requirements Document measurement procedures Communicate to appropriate staff and managers

7 Nonconformance and Corrective and Preventive Action EPA Regions 9 & 10 and The Federal Network for Sustainability

8 8 Requirements Establish procedures for  detecting  reporting  investigating  correcting  preventing Non-conformance with the EMS

9 9 Actions Identify cause of nonconformance Determine appropriate response Ensure actions are appropriate to the size of the problem Identify personnel responsible for corrective action and their authorities Implement corrective action

10 10 Actions continued Investigate root cause to identify potential preventive action Implement or modify controls to prevent repetition of the nonconformance Track progress on correction/prevention Document changes in written procedures Record the changes made

11 Records EPA Regions 9 & 10 and The Federal Network for Sustainability

12 12 Requirements Identify records associated with environmental issues Establish and maintain procedures for their identification, maintenance and disposal

13 13 Documents vs. Records Documents –Offer guidance or explain actions to be carried out –Can be changed Records –Provide verification of things that have happened –Cannot be changed

14 14 Documents are materials that provide management directions: –environmental policy –internal standards and operating procedures –EMS procedures –organization charts –emergency plans Records include –training records –incident reports –product information –complaints and responses –audit results –management review meeting minutes Documents vs. Records

15 15 Scope of Records Legislative and regulatory requirements Permits Environmental aspects and their associated impacts Environmental training activity Inspection, calibration and maintenance activity Records should cover: Continued…

16 16 Monitoring data Details of non-conformance: incidents, complaints and follow-up action Product identification: composition and property data Supplier and contractor information Environmental audits and management reviews Scope of Records …Records should cover:

17 17 Identification Collection Indexing Filing Storage Good environmental information management includes: Maintenance Retrieval Retention Disposal Requirements for Records Maintenance

18 EMS Audits EPA Regions 9 & 10 and The Federal Network for Sustainability

19 19 Requirements Determine whether the system conforms Assess whether it has been properly implemented and maintained Provide information to management

20 20 Types of EMS Audit Complete Partial Certification audit Surveillance audit Internal External

21 21 EMS Audit Protocol Establish procedures that cover Scope Frequency Methodologies Audit responsibilities Reporting responsibilities

22 22 Audit Program Establish audit schedule Internal External Base on environmental importance of the activity Consider results of previous audits

23 23 Audit Process Document and record review Opening meeting Site tour Interviews Auditor conference(s) Findings development Closing meeting Audit report

24 24 Audit Outcomes Report to management Identify corrective actions Record audit results

25 25 Continual Improvement Identify areas for improvement of EMS Determine root cause of nonconformance Develop corrective and preventive action plan Implement corrective and preventive actions Verify effectiveness of action plans Make changes to procedures

26 26 Summary An EMS involves checking and corrective action procedures Identifies nonconformances and opportunities for improvement The system itself is audited Document changes in procedures Record changes made


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