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B.Applications Software 7.00 Utilize multimedia/presentation graphics software. Unit Objectives 7.01-7.04.

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Presentation on theme: "B.Applications Software 7.00 Utilize multimedia/presentation graphics software. Unit Objectives 7.01-7.04."— Presentation transcript:

1 B.Applications Software 7.00 Utilize multimedia/presentation graphics software. Unit Objectives 7.01-7.04

2 What is Multimedia/Presentation Graphics Software?  Multimedia combines text, graphics, animation, video, and audio.  Presentation Graphics Software allows the user to create documents called slides to be used in making presentations.

3 Types of Presentations  Informal –Overhead transparencies  Electronic –Projection device attached to a computer  Virtual –Presentations on the Internet

4 Uses of Multimedia/Presentation Graphics Software  Maps  Building Designs  Drawings  Charts/Graphs  Reports  Brochures  Meeting Presentations  Educational Presentations  Informational Presentations

5 Advantages of Multimedia/Presentation Graphics Software  Enhancement of Text only messages  Can help illustrate some topics better than static text or diagrams  Portable and editable  Distributable via the web and/or CD-ROM  Gains and holds attention  Interactivity can help learning process  Entertaining as well as Educational  Hyperlinks to other presentations, documents, and/or web sites.

6 Multimedia/Presentation Graphics Terminology  Slide - an individual screen in a slide show; the basic unit of a presentation.  Title Slide – generally the first slide in a presentation; introduces the presentation to the audience.  Bulleted List Slide –a type of slide layout that allows you to enter several levels of bulleted text; each level is formatted in a different point size.  Presentation file - the file you save to disk that contains all the slides, speaker’s notes, handouts, that make up your presentation.  Object - any element that appears on a slide, such as clip art, text, drawings, charts, sounds, and video clips.  Slide show - a series of slides displayed in sequence; controlled manually or automatically.

7 Multimedia/Presentation Graphics Terminology  Transition - a special effect used to introduce a slide during a slide show.  Outlining - allows you quickly to create your presentation using an outline format.  Graphing - allows you to create and insert charts into your presentations.  Drawing - allows you to create diagrams using shapes such as arcs, arrows, cubes, rectangles, stars, and triangles.  Multimedia effects - adds interest and keeps your audience attentive by adding effects, such as sound and video to your presentation.

8 Multimedia/Presentation Graphics Terminology  Design template - provides consistency in design and color throughout the entire presentation; determines the color scheme, font and font size, and layout of your presentation.  Attributes - the properties or characteristics of an object.  Placeholders - empty objects on a new slide.  Audience handouts - printouts of your electronic presentation that your audience can use to follow along and to take notes.  Speaker notes - notes that include the slide as well as comments or points you may want to remember.

9 Multimedia/Presentation Graphics Terminology  Menu bar - list each of the menus in applications and usually appears near the top of the application window under the window title bar.  Toolbar - provide quick access to frequently used commands; a lot of the buttons are the same from program to program.  Toolbox - resembles a toolbar, but hold items such as drawing tools rather than buttons that perform commands.  Hyperlink - a link you click to display another webpage or document with in a presentation; can consist of specially formatted text, buttons, and hotspots on graphics or pictures.

10 Planning a Presentation  Description of learner/audience –Age, target group, reading level, etc.  How will you gain attention and introduce the topic? –Present objectives and standards  How will you gather resources and information?  Pre-media use preparation –Content planning brainstorming and design layout brainstorming on paper  Consider the necessary equipment/materials/handouts.

11 Designing a Presentation  Keep it simple –Include words and images –Nice big titles  Use words or phrases –No sentences and no fine detail  Don’t clutter the slide –Leave a lot of white (blank) space  Be consistent on all your slides –Use the same design template –Same font style

12 Designing a Presentation  Project an image –Use visuals to clarify or emphasize a point –To add variety –To change focus  Organize information –It should be easy to follow such as in an outline format –Come right to the point  Create high contrast between the background and the text  Use color wisely  The slides do something (animation/transitions)

13 Creating a Basic Presentation  Start your presentation program.  Create a New Presentation.  Apply a template design that relates to the purpose of the presentation.

14 Identify the following parts of the presentation window. –Title bar –Menu bar –Toolbar –Placeholders –Status bar/Application bar –View buttons/tabs –Drawing toolbar –Outline Page (PowerPoint) –Notes page (PowerPoint) –Minimize, Maximize/Restore, Close buttons –Explore the different tools –Choose design layout –Add text to the slide –Add additional slides –Add text and graphics –Add transition effects –Add animation to slides –Check spelling/grammar –View slides in a slide show

15 Creating a Basic Presentation  Move the mouse pointer over each Toolbar button to display its pop up name.  Select a slide view that displays an individual slide.  Create slides using relevant slide layouts provided by your software.  Check your spelling and grammar.  Return to your first slide.  Change the slide view to display all the slides in miniature.

16 Enhancing a Basic Presentation  Inserting a graphic. –Create a new slide and select a slide layout that contains a clip art placeholder. –Insert relevant clip art or a file from a downloaded file from a disk/hard disk drive.  Creating a chart. –Create a new slide and select a slide layout that contains a chart placeholder. –Select the type of chart relevant to your presentation/data.  Organizational chart  Line, Bar, Pie Chart/Graph, etc. –Enter data to create the chart.

17 Enhancing a Basic Presentation  Inserting a sound file. –Sound can be added in several ways.  To run continuous during the presentation.  To run during an object/text animation.  To run during an object/text hyperlink.

18 Enhancing a Basic Presentation  Inserting Slide Transitions and Animations. –Explore the different transition effects and speeds. –Explore the different animation effects for text and objects.  Apply a transition effect for bulleted text  Apply a different transition effect for objects/graphics  Explore the different orders of animation  Apply the animation of a graphic before the text  Add a different sound effect to graphics

19 Saving a Presentation  Save the presentation

20 Printing a Presentation  Print the presentation –Explore different printing options  Slides –1 per page, 6 per page, etc.  Outline view  Handouts  Note Pages

21 Tips for Delivering a Presentation  Plan –Know the purpose of your presentation – plan your content –know your audience  Prepare –Have an attention-getting opener –Be positive –Develop a memorable closing  Outline your main points –Helps you stay focused

22 Tips for Delivering a Presentation  Talking –Don’t talk too slow or too fast –Watch your audience and take your cue from them  Present –Dress professionally (proper business attire) –Make eye contact, be natural and sincere –Involve your audience  Questions –Be sure to leave time at the end of your presentation to answer questions

23 Presenting a Presentation  Explore different slide show options –Manual Slide Advancement –Automatic Slide Advancement  Set up needed equipment –Always do a test run  Distribute handouts or notes pages if needed  Take a deep breath and BEGIN!

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