1. Starting and Customizing a PowerPoint Slide Show
Learning PowerPoint
Starting and Customizing a PowerPoint Slide Show

2. Choosing a Document Template
When you Open PowerPoint you will have the option to choose a Design template or choose a Blank Presentation.
When you select a design you will also have the option to choose a color scheme
Templates can be changed by going to the DESIGN tab.

3. The PowerPoint Window Ribbon Tabs found on the Ribbon are:
Located near the top and is the control center in PowerPoint
Tabs found on the Ribbon are:
HOME – INSERT – DESIGN – TRANSITIONS – ANIMATIONS – SLIDESHOW – REVIEW – VIEW

4. The PowerPoint Window Slide Pane
The current slide is viewed in this pane
Notes Option - Used by presenter to add notes about the slide
Turn it on and off at the bottom of the window

5. PowerPoint Views – Found on View Tab
Normal View
Slides Tab
Thumbnail or miniature view of slides.
Thumbnail View
Miniatures of the slides. Accessing, arranging slides can be done in this view.
Slide Sorter View
View of all slides
Slide Show View
The presentation is viewed in the slide show view.

6. Slides
Placeholders
Boxes that automatically display when you create a slide. All slides except the Blank slide layout will have a placeholder.
Text and Content Areas
Surrounded by dotted outline.
Number of areas depend on the slide layout selected.

7. Creating a Title Slide Title Slide Layout
Presentation Title Placeholder
Presentation Subtitle Placeholder

8. Creating a Bulleted Slide
Click on New Slide button in the Slides group on the HOME tab
Select Title and Content Layout
Bulleted lists are default and can be turned on and off in the Paragraph group in the HOME tab.
Can also change Bullet Style in Paragraph group on the Home tab

9. Creating Additional Slides
Click on New Slide in the Slides group on the Home tab
Select a Layout
Change the slide layout by clicking the Layout icon in Slides group

10. Text Attributes Font Group on the Home tab and in Font Dialog Box
Color
Light color text on dark background.
Dark color text on light background.
Readability when projected.
Effects
Underline, shadow, superscript, and subscript.
Style
Regular, Bold, Italic, Bold Italic.

11. Guidelines for Using Text in a Presentation
Font
Keep same font for all slides
For variety and emphasis change the color, style, size, or effects of the font
Choose a Readable Typeface including color, size and effects for ease of viewing.
Be consistent in capitalization and grammar.

12. Insert tab – Illustrations group
Shapes
SmartArt
Charts

13. INSERT Tab Insert tab, Text group Header & Footer WordArt Date & Time
Slide Number
Object

14. Graphics and More Insert tab, Images group Insert tab, Media group
Picture
Online Pictures
Must have an active internet connection to get clipart.
Screenshot
Photo Album
Insert tab, Media group
Video – Two options
Online Video
Video on my PC
Audio – Three options
Online Audio
Audio on my PC
Record Audio.

15. Animations Animations - Animation group Animations - Animation group
Visual effects or sound effects applied to text or other content.
Types of Animations: Entrance, Exit, Emphasis, Motion Paths
Use a variety to enhance slide show.
Animations - Animation group
Effect Options
Changes the direction and sequence of animation
Animations - Advanced Animation group
Add Animation
Adds additional animation
Not every slide needs to be animated

16. Transitions Transitions tab, Transition to This Slide group
Used to progress from one slide to another.
Limit transitions in one presentation to no more than two
Transitions tab, Timing group
Add sound and select speed of transition.
Transitions
The most natural movement is from left to right.
If making a special point, text could move from the right to left.
Too many things flying around the screen detracts from the presentation.

17. Enhancing The Presentation
Transitions
The most natural movement is from left to right.
If making a special point, text could move from the right to left.
Too many things flying around the screen detracts from the presentation.
Not every slide needs to be animated.

18. Hyperlinks and Action
Link can go to another slide, a custom show, a Web page, or a file.
Insert tab - Links group - Hyperlink
Link can be text or an object such as a picture, graph, shape, or WordArt.
Actions:
Insert tab - Links group - Action
Adds an action to the selected object.

19. Action Buttons Pre-defined Action buttons are found on:
Insert - Illustrations group - Shapes – At bottom of list.
Ready-made button that you can insert into your presentation and define hyperlinks.
Select button from Action Buttons menu.
Draw button.
Drag sizing handles to correct size.
Drag and drop to desired location.
Select appropriate action for button.
Click on Action button to show how it works – it is linked to next slide.

20. Running a Presentation
Slide Show tab, Start Slide Show group
Start From Beginning button
Start from Current Slide button
Start from Beginning F5
Computer acts like a slide projector.
Slide is displayed on a full screen.
Can be run manually by mouse clicking or timed to run automatically
End on blank slide
Press ESC key to end slide show

21. Guidelines for Preparing Slide Presentations

23. No more than One Topic Per Slide Maintain Consistency
Template
Colors
Font
Transitions
Use Bullets rather than numbers unless the list is in sequence or in rank order
Make Slides Easy To Read

24. Choose Color Carefully
Use the same color consistently throughout the presentation.
Use light letters on a dark background and dark letters on a light background.
Do not let color overpower the words.
Use color to communicate, not decorate.

25. Use The 7 x 7 Rule Never use more than 7 lines of text per slide OR 7 words per line

26. Your Slides Are Not Your Presentation
Slide Presentation is your Visual Aid
Slides draw attention to presentation.
Use only Key Words---Not sentences or paragraphs
Focus interest on what is important.
Audience must finish reading before you start talking.
Do not read slides to your audience.

27. Always use at least one but no more than two summary/conclusion slides.
Summary Slides Wrap It All Up: reviews what your presentation was about; It highlights the main points
Summary Slide

28. Finish Slide
“Thank You For Your Attention” or other appropriate finish slide.
Include 2 or 3 copies of finish slide to avoid inadvertent mouse “clicks”.