2 Chapter 9 Creating Presentations (Using Microsoft PowerPoint 2007) Practical ComputingChapter 9Creating Presentations(Using Microsoft PowerPoint 2007)Chapter 9 discussed creating presentations using Microsoft PowerPoint It doesn’t take a lot of time to learn to create basic presentations, but there is more to making an effective presentation than being technically savvy. This chapter introduces presentation design as well as PowerPoint basics, so that you can use words, color, charts, and animation in ways that will appeal to an audience and that will deliver information effectively.
3 ObjectivesBe able to create a slide presentation using PowerPoint 2007Understand how to apply a design theme to PowerPoint slidesKnow how to work with various slide viewsBe able to move among slides for formatting purposes or to delete or move slidesThe objectives of this chapter are to be able to create a slide presentation using PowerPoint 2007, to understand how to apply a design theme to PowerPoint slides, to know how to work with various slide views, and to be able to move among slides for formatting purposes or to delete or move slides.Pearson Prentice Hall. All rights reserved.
4 Objectives (continued) Know how to include clip art, pictures, charts, and tables in slidesBe able to format text in slidesBe able to add transition effectsKnow how to preview and print a slide presentationKnow how to run a presentation as a slide showAdditional objectives are to know how to include clip art, pictures, charts, and tables in slides, to be able to format text in slides, to be able to add transition effects, to know how to preview and print a slide presentation, and to know how to run a presentation as a slide show.Pearson Prentice Hall. All rights reserved.
5 What is Presentation Software? Boosts clarity and retention of ideasEffective when presenting to groups of peoplePowerPoint is a component of MS OfficeRange and flexibility allows quick creationPresentation software boosts clarity and retention of ideas. It is an effective way to present ideas to group of people. Its range and flexibility allows quick creation of presentations.Pearson Prentice Hall. All rights reserved.
6 How Do I Create a Presentation? Design a series of slidesEach contains information audience needsCan be presented viaPrinted materialWebWeb conferencingTransparenciesProjected on screenTitle slide is the first slideIntroduces presentationYou must design a series of slides each containing information the audience needs. It can be presented via printed material, the Web, Web conferencing, transparencies, or projected on screen. The title slide is the first slide, and it introduces the presentation.Pearson Prentice Hall. All rights reserved.
7 PowerPoint Window Title bar – top of window Similar to other office applicationsFilename of current presentationMS Office button – access to commandsPrinting, Saving, SharingQuick Access toolbarSave, Undo, RedoCan be customizedRibbonOrganizes commands into groupsThe PowerPoint Window contains the Title bar at the top of window , which displays the filename of current presentation. This is similar to other office applications. The Office button is used to access commands such as Printing, Saving, and Sharing. The Quick Access toolbar has commands for Save, Undo, and Redo and can be customized. The Ribbon organizes commands into groups.Pearson Prentice Hall. All rights reserved.
8 PowerPoint Window (continued) Different viewsNormal – shows current slideAllows editingNotes typed in Note PaneSlide SorterAllows easy rearrangement of slidesNotes PageAllows easier creation of speaker notesSlide ShowAllows full screen showing of slidesThe PowerPoint Window provides different views of the slides. The Normal view shows the current slide, allows editing, and allows speaker notes to be typed in the Note Pane. The Slide Sorter view allows easy rearrangement of slides. The Notes Page view allows easier creation of speaker notes. The Slide Show view allows full screen showing of slides.Pearson Prentice Hall. All rights reserved.
9 Creating a Slide Click in text area and type Selecting, replacing, and deleting textSimilar to WordLeave unnecessary placeholders blankWill not appear during presentationTo create another slideClick New Slide on Home tabSelect the content layout desiredCreating a Slide is easy. Just click in text area and start typing. Selecting, replacing, and deleting text is similar to Word. Leave unnecessary placeholders blank; they will not appear during the presentation. To create another slide, click New Slide on Home tab and then select type of slide desired.Pearson Prentice Hall. All rights reserved.
10 Applying a Design Theme Pre-designed presentation formatsColor, font, effects, backgroundHelps create professional-looking slide shows quicklySelect themeBefore startingDuring developmentWhen finishedTo change Design ThemeClick Design tabSelect ThemeA Design Theme is a pre-designed presentation format that contains color, font, effects and background. It helps to create professional-looking slide shows quickly. The user may select the theme before starting, during development or when finished. To change Design Theme, click Design tab and Select Theme.Pearson Prentice Hall. All rights reserved.
11 Saving and Opening a Presentation Save and Save As commandsFound on Office button menuEnables user to place presentation in storageBoth commands are identical when first usedAdds the 2007 extension - .pptx to filenameSave command replace existing fileSave As CommandAllows user to change filename and/or locationOpening previously saved filesClick Office button, click Open and select fileThe Save and Save As commands are found on Office button menu. They enable the user to place a presentation in storage. Both commands are identical when first used. They add the 2007 extension, pptx to the filename. The Save command replace the existing file and the Save As command allows the user to change filename and/or location of the presentation. To open previously saved files, click the Office button, click Open and select the file.Pearson Prentice Hall. All rights reserved.
12 Selecting a Template Provides predetermined elements Background, color scheme, font selectionAssists with wordingTo work with a TemplateClick the Office buttonClick NewSelect templateTemplates for the slides provide predetermined elements such as background, color scheme, font selection and assistance with wording. To work with a Template, click the Office button, click New and select template.Pearson Prentice Hall. All rights reserved.
13 Adding New Slides Add as many as necessary Determine slide placement before addingPlacement can also be adjusted laterTo add a slideClick Home tabClick New SlideSelect slide layoutThe user may add as many slides as necessary to complete the presentation. Remember to determine slide placement before adding the slide; however, as we will discuss, placement can also be adjusted later. To add a slide, click Home tab, click New Slide, and select slide layout.Pearson Prentice Hall. All rights reserved.
14 Navigating Between Slides Useful to check content and readabilityNormal viewClick and drag vertical scroll barOr use Slide view in left paneSlide Sorter viewDouble-click a slide to display in Normal viewNavigating between slides is useful to check content and readability. To navigate in the Normal view, click and drag vertical scroll bar, or use Slide view in left pane. To navigate in Slide Sorter view, double-click a slide to display in Normal view.Pearson Prentice Hall. All rights reserved.
15 Magnifying Slides Allows user to see text more clearly Change Zoom settingDoes not change font sizeChange Zoom setting inNormal view or Slide Sorter viewNot in Slide ShowClick and drag Zoom slider on Status barMagnifying slides allows users to see text more clearly. Changing the Zoom setting does not change font size; it just changes the viewing size on your monitor while editing . You can change the Zoom setting in the Normal view or Slide Sorter view, but not in Slide Show. To change the Zoom setting, click and drag Zoom slider on Status bar.Pearson Prentice Hall. All rights reserved.
16 How Do I Format Text? Similar to Microsoft Word For existing text Font size ,color, type, alignment, attributesSpecial effectsFor existing textAlways select text firstThen apply formattingFormatting text in PowerPoint is similar to doing so in Microsoft Word. The user may change font size, color, type, alignment, attributes and special effects. To change format for existing text, always select text first and then apply formatting.Pearson Prentice Hall. All rights reserved.
17 Including Clip Art and Pictures PowerPoint contains a collection of clip artUse photos, scanned pictures or web imagesLook for slide layout that will work well with your graphicsObject placeholderEven without object placeholderImages can be insertedGraphics icon contains images forTable, chart, SmartArt, picture, clip art and media clipResize image once it is on the slidePowerPoint contains a collection of clip art. You can also place photos, scanned pictures, or Web images on a slide. Look for slide layouts that will work with your graphics. You will see the object placeholder, but even without that, images can be inserted. Graphics icons contain images for table, chart, SmartArt, picture, clip art and media clip. Resize the image once it is on the slide.Pearson Prentice Hall. All rights reserved.
18 Including Charts Convey numeric information Many types of charts availableInsert chart into object placeholderResize chartDatasheets allow data to be entered for chartsSimilar to Excel WorksheetInclude charts in a presentation to convey numeric information. Insert charts into the object placeholder, and once inserted, resize the chart. Datasheets allow data to be entered for charts. They are similar to an Excel Worksheet.Pearson Prentice Hall. All rights reserved.
19 Including Tables Display data in columns and rows Allows audience to see detailLook for object placeholder on slideClick tableWizard leads you through processTables display data in columns and rows and allow the audience to see details. Look for the object placeholder on slide, click table and the Wizard will lead you through the process.Pearson Prentice Hall. All rights reserved.
20 Preview and Print Presentation is designed to be projected on screen Print handouts, transparencies, or outlineAlways preview before printingPage Setup changes page orientationTo PreviewClick the Office buttonPoint to Print and click Print PreviewTo PrintClick Office the button and then click PrintA presentation is designed to be projected on the screen. PowerPoint allows the user to print handouts, transparencies, or outlines. Always preview the presentation before printing.Page Setup changes page orientation for printing. To Preview, click the Office button, and point to Print and click Print Preview. To Print, click the Office button and then click Print.Pearson Prentice Hall. All rights reserved.
21 Slide Transitions Movement from one slide to the next Adds energy to a presentationDo not allow them to distract from your message58 transition effects to select fromTo setup transitionsEnter Normal viewClick Animation tabClick more on the Transitions GalleryClick to select effectSlide Transitions reflect how the presentation moves from one slide to the next. Transitions add energy to a presentation, but you should be careful not to allow transitions to distract from your message. There are 58 transition effects from which to select. To set up transitions, enter the Normal view, click Animation tab, click more on the Transitions Gallery, and click to select the effect.Pearson Prentice Hall. All rights reserved.
22 Slide Show Select title slide Select Slide Show view Slide show always begins from selected slideSelect Slide Show viewSlides advance automatically or via mouse clickDepends how slide advancement is setupRight arrow goes forwardLeft arrow goes backwardESC stops the show and takes you back to editing modeTo start a Slide Show, select the title slide. The slide show always begins from the selected slide. The select Slide Show view. Slides advance automatically or via mouse click, depending how slide advancement is set up. The right arrow enables the slide show to go forward, while the left arrow allows it to go backward. ESC stops the show and takes you back to editing mode.Pearson Prentice Hall. All rights reserved.
23 Don’t ForgetPresentation software enables you to deliver information using text, charts, and graphics in a series of slidesA slide show is a series of slides displayed in full screen viewPowerPoint is the leader in the field of presentation softwareRemember:Presentation software enables you to deliver information using text, charts, and graphics in a series of slides.A slide show is a series of slides displayed in full screen view.PowerPoint is the leader in the field of presentation software.Pearson Prentice Hall. All rights reserved.
24 Don’t ForgetA design theme is a pre-designed presentation format including fonts, backgrounds, and colorTo add slides to a presentation, you must select a slide layoutPowerPoint includes four views Normal, Slide Sorter, Notes Page, and Slide ShowAlso recall that:A design theme is a pre-designed presentation format including fonts, backgrounds, and color.To add slides to a presentation, you must select a slide layout.PowerPoint includes four views: Normal, Slide Sorter, Notes Page, and Slide Show.Pearson Prentice Hall. All rights reserved.
25 Don’t ForgetYou can format text in a slide much like you do in a Word document by underlining, italicizing, and aligning textClip art and other images can be included in a PowerPoint presentationA slide can include sound effects, music, hyperlinks, and videoCharts and tables included in a presentation help convey information in an understandable wayYou should also review that:You can format text in a slide much like you do in a Word document by underlining, italicizing, and aligning text.Clip art and other images can be included in a PowerPoint presentation.A slide can include sound effects and music.Charts and tables included in a presentation help convey information in an understandable way.Pearson Prentice Hall. All rights reserved.
26 Don’t Forget You can move, edit, and delete slides It is a good idea to preview slides in Print Preview before printing themUsing Page Setup, you can make adjustments to the way slides will printAnimation and transition effects can be applied to individual slidesAnd finally:You can move, edit, and delete slides.It is a good idea to preview slides in Print Preview before printing them.Using Page Setup, you can make adjustments to the way slides will print.Animation and transition effects can be applied to individual slides.Pearson Prentice Hall. All rights reserved.
27 Questions? Are there any questions? Pearson Prentice Hall. All rights reserved.