1. Microsoft Office Suite Microsoft PowerPoint
Module 4
Microsoft Office Suite
Microsoft PowerPoint
This is the 3rd module of the course CMPF112 :Computing Skills For Engineers Semester /2009.

2. MODULE OVERVIEW Part 1 Presentations Made Easy Part 2 Slide Show Tools
Creating your First PowerPoint Presentation
Part 4
PowerPoint and the Internet

3. Presentations Made Easy
Part 1
Presentations Made Easy

4. Objectives
Intro to terms and concept related to a presentation tool  MS PowerPoint
Describe the common user interface
List the different views in PowerPoint; describe the unique features of each view.
Slide masters and templates
Describe the different ways to print a presentation.

5. Overview PowerPoint enables you to create a professional presentation.
It lets you deliver that presentation in a variety of ways.
A PowerPoint presentation consists of a series of slides
Slides can contain different elements (text, clip art & Word Art)
PowerPoint gives the ability to print the presentation in various ways to targeted audience.

6. Overview
Presentation
PowerPoint presentations typically have the file extension .ppt;
however, you can also save PowerPoint presentations as Adobe Acrobat documents with the file extension .pdf. Finally, you can save your presentation as a web page, with the file extension .html or .htm.

7. Overview Think about how a speaker gives a presentation:
She might plan the presentation by first creating the outline, then completing the "look" and contents of the slides, and, finally, by printing them.
While she speaks, the speaker might refer to the printed copies of the slides that contain her own handwritten notes.
She might also provide copies of her slides to the audience so that they can follow along or take notes.

8. Overview
Slides, outline, speaker's notes, and audience handouts are components of a PowerPoint presentation.
To create each of these components without proper tools could take a great deal of extra time.
PowerPoint makes it easy for you by creating each one automatically.
You can use just create one component or any combination of the four, depending on your particular requirements.

9. Overview Steps for an attractive presentation:
1. Develop Content
2. Format Presentation
Increase effectiveness through:
Internet Resources
Slide Navigation
The Slide Master
Use the AutoContent Wizard
Style Check your presentation

10. The PowerPoint Window

11. PowerPoint Screen Title Bar
The Title bar generally appears at the top of the screen. The Title bar displays the title of the current presentation.
Menu Bar
The Menu bar displays the menu. You use the menu to give instructions to PowerPoint.
Standard and Formatting Toolbars
Toolbars provide shortcuts to menu commands.

12. PowerPoint Screen Rulers
Rulers are vertical and horizontal guides. You use them to determine where you want to place an object. They are marked in inches.
Placeholders
Placeholders hold the objects in your slide. You use placeholders to hold text, clip art, and charts.
Status Bar
The Status bar generally appears at the bottom the screen. The Status bar displays the number of the slide that is currently displayed, the total number of slides, and the name of the design template in use or the name of the background.

13. PowerPoint Screen Slides Tab View Buttons Drawing Toolbar Task Pane
The Slides tab displays a thumbnail of all your slides. You click the thumbnail to view the slide in the Slide pane.
View Buttons
The View buttons appear near the bottom of the screen. You use the view buttons to change between Normal view, Slider Sorter view, and the Slide Show.
Drawing Toolbar
The Drawing toolbar generally appears near the bottom of the screen. It contains tools for creating and editing graphics.
Task Pane
The Task pane enables you to select the specific task you want to perform

14. PowerPoint Views
You can view any of the components on-screen or print copies.
PowerPoint displays slides by default.
To change the view to slides, the outline, or note pages, choose the View Slides, View Outline, or View Notes Pages command from the View Menu

15. Slide View
Slide Sorter View
Outline View
Notes Page View
Normal View
Slide Show View – F5

16. Types of View normal view: the main editing view
slide sorter view: an exclusive view of your slides in thumbnail form, helpful for rearranging the order of your slides
slide show view: takes up the full computer screen, like an actual slide show presentation. In this full-screen view, you see your presentation the way your audience will view is.

17. PowerPoint Masters and Templates
For every presentation created, PowerPoint creates a set of masters: a Slide Master, Outline Master, Notes Master, and Handout Master.
Masters correspond directly to the slides, outline, speaker's notes, and handout components of a presentation.
Masters contain the elements (text or pictures) that you want to appear on every component page.
For instance, if you want your company logo to appear on each of your slides, it is not necessary to insert it on each individual slide.
You add the logo to the Slide Master and it automatically appears on each slide.

18. PowerPoint Masters and Templates
Slide Master View
Notes Master View

19. Templates Design Template
The specific “look” of a slide or group of slides. A design template can be very basic - with black text on a white background - or it can be very colorful and complex. Typically, PowerPoint presentations have the same design template for all slides, although it is possible to select a different design template for each slide.

20. Printing Slides Shortcut Key : CTRL-P You can print your Slides
Handouts
Notes page
Outline View

21. Print Handouts
Print Slides
Print Outlines
Print Notes

22. Part 2
Slide Show Tools

23. Objectives Identify the type of tools available to format slides.
explain how to change the layout of the objects on an existing slide.
Use the Microsoft Clip Gallery to add and/or change the clip art on a slide.
Apply a design template to a new presentation;
Add transition effects to the slides in a presentation

24. Objectives Describe the Meeting Minder, Slide Navigator, and Pen;
Add a table to a PowerPoint slide
Add headers and footers to slides and/or audience handouts
Use the Rehearse Timings feature to time a presentation
Create a presentation using the AutoContent Wizard;

25. What Can You Do To A Slide ?
Auto Layout
Placeholders
Insert Clip Art/Objects
Transition effects
Animation effects

26. Layout & Placeholders
Layout refers to the way things are arranged on a slide.
A layout contains placeholders (boxes that hold title and body text or objects such as charts, tables, and pictures),
These placeholders can hold text such as titles and bulleted lists and slide content such as tables, charts, pictures, shapes, and clip art 

27. Select Common Task Button + New Slide
Choose an Auto Layout
Select Common Task Button + New Slide

28. Placeholders
Placeholders

29. Insert ClipArt
Clipart can be inserted to further enhance your presentation.
Use the Insert Menu to access the clip organizer.

30. Insert Word Art This is A Word Art This is A Word Art
Word Art can be inserted to further attract your presentation.
Use the Insert Menu to access the word Art
This is A Word Art

31. The transition used in this slide is “Checkerboard Across”
Transitions Effects
Slide Show Menu & Choose Slide Transition
Choose Transition
Apply Transition
Cancel Transition
The transition used in this slide is “Checkerboard Across”

32. Animation Effects Apply Animation Slide Show Menu & Custom Animation
Preview
Animation
Choose Animation or Sound

33. Two Different Templates
A design specification that controls every element in a presentation
Two Different Templates

34. Template Template Choices Preview Apply Choice
Choose a new template from File Menu & New, when creating a new presentation or
Choose a template for an existing presentation from Format Menu & Apply Design Template

35. Slide Show Tools Insert Table command Rehearse Timings Slide Navigator
Action Items slides
Meeting Minder
Header and Footer Command
Pack and Go Wizard
Annotate A Slide

36. Insert Table Command Two Columns One Row ? Choose From: Insert Menu
From Auto layout

37. Rehearse Timings
Time Presentation
Automate Presentation

38. Slide Navigator
Go directly to any slide
within the presentation

39. Meeting Minder Action Item slides
Keep track of actions or questions that occur during the presentation (MS PowerPoint 2000.)
No longer available in MS PowerPoint 2003/XP )

40. Header and Footer Command
Place the same text at the bottom of every slide
Include:
Date
Place of Presentation
Slide Number

41. Pack and Go Wizard
This wizard helps you to pack your entire presentation slides so that you can open it in another computer that do not have MS PowerPoint installed.

42. Annotate a Slide
During a slide show, we might want to show/draw something on the slides
We can use the screen pointer/pen
To access during show :
Right Click
Click Pen
Or, Ctrl + P

43. Creating your First PowerPoint Presentation
Part 3
Creating your First PowerPoint Presentation

44. Creating slide
Note the Getting Started task pane on the right side of your screen.
Click on the Create a new presentation link.
From the New Presentation task pane select Blank presentation.
The initial slide that displays in the center of the screen is a title slide.

45. Creating slide with layout
The Slide Layout pane is available on the right-side. Scroll through the pane noting the various options for slide layout.
To add a new slide
Under Text Layouts, select the bulleted list layout.
Click on the pull down list and select Insert New Slide

46. Create new slide
Create a new slide. From the Insert menu select New Slide.
Or press CTRL-M (a short cut for creating a new slide.)
Use the Slides or Outline view – your choice.

47. Saving your work Save presentation File > Save
Name presentation and save to the Desktop

48. Using Template
Start in Normal View. From the right task pane, click on the pull down menu and select Slide Design
Scroll through the Apply a design template examples and select one.
The design template can be altered using the Slide Master.
View > Master > Slide Master

49. Using Color Schemes File > New > Blank Presentation
Format > Slide Design
From the Slide Design task pane select Color Schemes
The color scheme can be adjusted using the Slide Master.
Add a graphic, line or other designs to the slide in the Master.

50. PowerPoint and the Internet
Part 4
PowerPoint and the Internet

51. Objectives
Describe how the Internet and World Wide Web are integrated into Office 2000;
Download an image from the Web and include it in a presentation.
Insert a hyperlink into a PowerPoint presentation;
save a PowerPoint presentation as a Web document, then view that document in Internet Explorer.

52. PowerPoint 2000 and the Internet
Insert Picture command
Picture as Background
Insert Hyperlink command
HTML
Save As Web Page command
Navigation controls
Color schemes and style check

53. Picture as Background
Right click picture on the web and choose Save Picture As…

54. Picture as Background
Insert  Picture From File Find and Choose Picture  Click Insert

55. Picture as Background Format Menu Background command Fill Effects
Picture Tab
Select Picture
Insert button
Apply/Apply All

56. HTML
Hypertext Markup Language (HTML) is the language used to create a Web page
HTML consists of codes that control the appearance of the document
Use PowerPoint to create your slides and then Save as a Web page to convert to HTML format

57. Insert Hyperlink Choose object to create hyper link
Insert menu  Hyperlink (Ctrl-k)
Example of hyperlink to web pages

58. Navigation controls http://www.uniten.edu.my http://www.yahoo.com
Hyperlinks
Navigation Buttons

59. Slides that have been converted to web pages
PowerPoint To HTML
Slides that have been converted to web pages

60. AutoContent Wizard File + New command Asks a series of questions
Automatic Color Scheme
General Outline
Helps you get started

61. Color Schemes
Standard
Custom

62. Background Command Format menu + Background command Automatic Colors
More Colors
Fill Effects
Apply
Apply All

63. Style Check Automatically checks style while you create a presentation
Customize style choices from Tools menu, Options, + Spelling and Style Tab