1. Lesson 11 Presentation Graphics
Computer Concepts BASICS 4th Edition
Wells

2. Objectives Describe presentation software
Explain the advantage of using visuals
Describe the guidelines for effective presentations
Create a presentation
Work in different views 2

3. Objectives (continued)
Insert new slides
Select appropriate slide layouts
Apply a theme
Add charts and clip art
Add transitions and animations
Print a presentation and handouts 3 3

4. Vocabulary animation charts multimedia Normal view Notes pane
Outline tab
placeholder
presentation software
slide layout
Slide Show view
Slide Sorter view
Slides tab
theme
transitions 4

5. Presentation Software Defined
Presentation software is used to organize and present information, usually in the form of a slide show.
Presentation software provides options for generating speaker notes and handouts. Equipment requirements for the presentation include a projector and computer.
Presentation software is a form of multimedia because it enables you to combine multiple types of media in a single slide or slide show. 5

6. Effective Presentation Guidelines
Before creating a presentation, plan and outline the message you want to communicate
Suggested guidelines include:
Keeping the text simple
Use no more than 50 words per slide
Cover one topic per slide
Add clip art sparingly and only when appropriate 6 6

7. Creating a Presentation
The Slides tab displays thumbnail images of each slide in the presentation
The Outline tab displays slide text in an outline format
The Notes pane is used to enter notes and details that the presenter can refer to during the presentation
Placeholders are boxes with dotted borders that reside within a slide layout and are often used for content 7 7

8. Creating a Presentation (continued)
The options for creating a new presentation are:
Blank presentation: Add slides one at a time, selecting from slide layouts
From Themes: Use a formatting choice that includes theme colors, fonts, and effects
From an existing presentation: Use a previously completed presentation as a starting point for a new presentation
From templates: Apply a predesigned set of slide layouts 8 8

9. Applying a Document Theme
A theme is a predesigned set of fonts, colors, lines, fill effects, and formatting applied to give the presentation a professional, finished look.
Previewing a Presentation theme 9 9

10. Working in Different Views
You can review a presentation in three different views: Normal, Slide Sorter, and Slide Show
PowerPoint opens in Normal view
In Slide Sorter view, the slides are displayed as thumbnails and the order of slides can be easily changed
In Slide Show view, the presentation is shown as an electronic slide show where each slide fills the screen 10 10

11. Inserting New Slides
To add slides to your presentation, click the New Slide button on the Home tab
The theme you selected for the presentation is automatically applied to the new slide 11 11

12. Entering Text on Slides
You can enter text on a slide by typing in the Outline pane, or by entering text directly on the slide.
The slide layout refers to the way that text and other objects are arranged on the slide. These layouts include placeholders for text, titles, and/or other content, such as pictures, tables, and charts.
Adding clip art to a presentation adds visual appeal and makes a presentation look professional. 12

13. Adding Clip Art to a Presentation
After an object is added to a slide, you can manipulate and edit the object.
When selected, eight small squares, called sizing handles, are displayed on the border of an object.
You can use the sizing handles to resize an object
You can also cut, copy, paste, delete, or move the object. Adding clip art to a presentation adds visual appeal and makes a presentation look professional. 13 13

14. Adding a Chart to Your Presentation
Charts can help an audience analyze and assess numerical information and simplify complex data
Insert Chart dialog box 14 14

15. Adding Transitions to Slides
Transitions are special visual and sound effects that lead the audience from one slide to the next
You can assign different transitions for each slide or the same transition to all the slides in the presentation 15 15

16. Adding Animation to Slides
You can animate objects on a slide to help make the presentation more engaging
PowerPoint comes with a variety of animation effects that add movement to the object selected
You can apply the animation scheme to one slide or to all slides, or to only a certain object on the slide 16 16

17. Checking Spelling in the Presentation
You can use the Spelling tool to proofread their slides for errors
The Spelling tool does not correct misused words, only misspelled words, so proof carefully 17 17

18. Printing the Presentation
PowerPoint provides several printing options. For example, you can print your entire presentation—the slides, outlines, and notes—in color, grayscale, or black and white.
You also can print specific slides, notes pages, or outline pages.
The presentation also can be printed in the form of handouts. You can select to have one, two, three, four, six, or nine slides on a page. 18 18

19. Viewing the Presentation
To view the presentation, click the Slide Show tab. In the Start Slide Show group, select From Beginning. Click to advance the slides one by one.
You can return to a previous slide, or go to a specific slide, by right-clicking to display a shortcut menu.
To "write" on slides, right-click the slide to display Pointer Options. Select an option on the submenu. Move the mouse to write or highlight text. You can erase the text using the Eraser option. 19 19

20. Delivering the Presentation
There are specific practices that will help improve your presentations including:
Planning your presentation
Preparing a memorable opening and closing
Outlining the main points
Talking at the right speed
Presenting in a way to involve the audience
Taking questions at the end 20 20

21. Summary
You use presentation software to illustrate a sequence of ideas in a slide show format.
Use presentation software for on-screen shows, self-running presentations, online meetings, presentation broadcasting, Web presentation, overhead transparencies, 35mm slides, audience handouts, and PDF documents.
Some of the more popular presentation programs are Microsoft PowerPoint, Corel Presentations, and OpenOffice.org Impress. 21

22. Summary (continued)
Some general presentation rules to consider are: keep each slide’s content simple; use words or phrases; don’t clutter; and use art and images appropriately.
Most presentation programs come with a collection of professionally designed templates.
The addition of clip art, transitions, and animations can make your presentation more entertaining.
Techniques to help you give a better presentation include planning, preparing, outlining, talking at a moderate rate, following cues from the audience, and leaving time for questions. 22