1. Enhanced Skills Orientation 2014/15 C Leduc, L Nixon, & S Clair July 8, 2014 Department of Family Medicine

2. Goals for Today  Faces to names  Connecting to DFM  Supports & Processes  Out-of-Province FAQ’s  The Year Ahead! 2

3. Who were you last week? How about now?

4. Enhanced Skills – Postgraduate Family Medicine CFPC CPSA AHS UofC - PGME Academic Dept FM Postgrad FM ES FM ES Cat 1 & 2 Programs Dr. Maureen Topps Dr. Charles Leduc Dr. Keith Wycliff-Jones Dr. Lara Nixon ES Program-specific Directors

5. Postgraduate FM Leadership & Staff

6. Administrative Processes  Carla Camac, FP-A  Carla.Cama@albertahealthservices.ca Carla.Cama@albertahealthservices.ca  Stacey Dickinson, FM-EM  Stacey.Dickinson@albertahealthservices.ca Stacey.Dickinson@albertahealthservices.ca  Susheel Clair, CoE, DYO, GH, and SEM  fmr3@ucalgary.ca fmr3@ucalgary.ca  Inactive programs: AM and S & R 6

7. My roles & responsibilities  Track Resident schedules  Coordinate Preceptor payment  Evaluations (Resident, Preceptor, Rotation)  Accreditation  Call submissions  Credentialing, LoAs, Time Off requests  Letters of support 7

8. Communication Expectations  Pagers  When e-mailing me  E-mail subject line reflect content  Urgent matter indicated in subject line  If you are changing the topic of the e-mail, please start a new e-mail  Multiple items => bullets  48 hours  When I e-mail you  Response time  Please check your e-mail daily 8

9. Attendance & absence  Rotation schedule is tied to Preceptor payment and one45 evaluations  You are expected to be present, on time, to scheduled rotations  Any schedule changes need to be sent to your Program Coordinator  Illness? Notify: — fmr3@ucalgary.ca fmr3@ucalgary.ca — Preceptor and/or clinic scheduler 9

10. Leave of Absence (LoA)  Absence of 5 days+  Paid medical leave of 1 week+: letter from physician, stating Resident is under medical care & length of medical leave — RTW: requires a letter from physician, stating Resident is cleared  Paid special/compassionate leave of 1 week+: letter from PD stating reason for leave & start and end dates 10

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12. Time Off Request  Full year Program: 20 vacation days  Less than full year Program: pro-rated  3 flex days; 1 float day  5 days off at Christmas or New Years (Dec 23-27 or Dec 29-Jan 2) — Alternate religious holiday? Applications are due by Aug 1  Enhanced Skills Attendance & Absence Policy (to be posted on DFM website)  Request submission due 2 blocks prior  One45 demonstration — Resident Procedure (to be posted on DFM website) 12

13. Evaluations  Via one45  In-training evaluation report (ITER) — Overall in-training evaluation report (ORITER) — Midterm in-training evaluation report (MRITER)  Resident ITER – completed by Preceptor  Preceptor & Rotation evaluations – completed by Resident (mandatory)  Within 28 days (PGME Resident Assessment Policy)  One45 demonstration 13

14. Call Submissions  Residents submit to Program specific Coordinator  Reminder re: deadline in newsletter  Familiarize yourself with PARA, Article 14 (http://www.para-ab.ca/agreement)http://www.para-ab.ca/agreement 14

15. DFM Newsletter  Important information & announcements  PGME  AHS  DFM  CFPC  Resident socials  Every Friday  E-mailed and posted on DFM website 15

16. Resources  PGME  http://medicine.ucalgary.ca/pgme/current-trainees http://medicine.ucalgary.ca/pgme/current-trainees  Training policies  Wellness  Travel grants  Workshops  DFM  http://medicine.ucalgary.ca/pgme/current-trainees http://medicine.ucalgary.ca/pgme/current-trainees  Reimbursements  Newsletter  Time off entitlement  one45 — https://calgary.one45.com https://calgary.one45.com — Evaluations — Time off requests 16

17. Additional Supports  AMA’s Physician and Family Support Program (PFSP) — Confidential, 24/7/365: 1.877.SOS.4MDS (767.4637)  AHS Employee & Family Assistance Program  Department of Family Medicine Ombudsperson — Dr. Christopher Gorrie - drcgorrie@gmail.com  Faculty of Medicine Office of Equity and Professionalism — Confidential phone: 403.210.6424 — Confidential email: respect@ucalgary.carespect@ucalgary.ca  UofC Student Omuds Office — ombuds@ucalgary.ca, 403.220.6420

18. Out-of-Province Rotations  Elective vs Mandatory Rotations — If >3 months elective time out-of-province, PGME approval required  Licensing  Liability insurance  Personal Medical Coverage – notify AB Blue Cross  Workplace Health & Safety — Local reporting & to AHS — Alert us, Postgrad FM Enhanced Skills (& PARA for supports)

19. What’s Happening in 2014-15?  Dept of Family Medicine BBQ — Sat July 26 th, Heritatge Park  CaRMS – Feb 2014  Accreditation – Feb 2014 (!)

20. Moonlighting - Extenderships

21. Enhance Skills Chief Resident (Self-) nominations needed

22. Thank You & Welcome! Ms. Susheel Clair fmr3@ucalgary.ca Dr. Charles Leduc cleduc@ucalgary.ca Dr. Lara Nixon lnixon@ucalgary.ca