Presentation on theme: "1 How to Enter Time. 2 Select: Log In Once logged in, Select: Employees."— Presentation transcript:
1 How to Enter Time
2 Select: Log In Once logged in, Select: Employees
3 How to Enter Time Select: Time entry
4 How to Enter Time Select: Pay Period (Choose Only One) Select: Submit
5 TOP OF SCREEN – CONTINUE TO NEXT
6 Time Entry Summary Form – top Enter: Hours Worked for each day or enter leave hours as applicable. When ready to send the timesheet to the supervisor, be sure to Check the Employee Approval Box at the bottom of the screen.
7 Time Entry Summary Form – bottom If any overtime was missed from the prior pay period you would Check additional time (prior period). Select: Submit
8 Time Entry Summary Form – overtime hours entered Enter date and overtime hours worked from prior pay period. Select: Submit
9 Time Entry – confirmation form The confirmation page shows the hours that were entered and whether the employee had marked their time as complete. After signing and submitting the time entry form, the employee may no longer enter on the time entry form.
10 How to View Time History
11 How to View Employees Time History After Logging on, Select: Time history
12 How to View Employees Time History Select the applicable year Select: Submit
13 How to View Employees Time History Select: Pay Period/Position Select: Submit
14 How to View Employees Time History
15 How to Approve Time (Supervisor)
16 How to Approve Time (Supervisors) Select: Time Approval (for supervisors)
17 How to Approve Time (Supervisors) Supervisor may approve, modify, or reject the time. Supervisors can automatically approve time entries by clicking the Approve Box for one or more time entries listed. The review entry box is used to select the time entries to be reviewed. A box that is automatically checked serves as a recommendation that the supervisor review a particular time entry before approving it. This box is automatically checked for the following situations: 1. The time entry includes hours for overtime, annual leave, sick leave, other time, or shift differential. 2. The time entry includes unreported overtime worked during the previous pay period. 3. The time entered differs from the employees work schedule as defined by your human resources department.
18 How to approve Time (Supervisors) This is the bottom of the Time Approval (for Supervisors) screen Once the supervisor has approved/checked for review, Select: Submit
19 How to Approve Time (Supervisors) screen shot 1 of 3 Scroll down to view more entries
20 How to Approve Time (Supervisors) screen shot 2 of 3 Scroll down to view time in / time out and/or to approve/reject
21 To View time in/out detail, check the box Select: Submit to move to the next employee. How to Approve Time (Supervisors) screen shot 3 of 3
22 How to Approve Time (Supervisors) Review time entries and scroll down for more entries and approve/reject
23 How to Approve Time (Supervisors) screen shot 3 of 3 Supervisor Comments This screen appears when a time entry is selected for review. If the supervisor rejects the time entry, an automatic is sent. Comments are required and are included in the . Supervisor Decision
24 View Employees Time History
25 How to view Employee History (For supervisors) Select the applicable year Select: Submit
26 How to view Employee History (For supervisors) Check the box by the employee whose history you want to review.
27 How to view Employee History (For supervisors) Select the Pay Period to be reviewed Note: An employee may have more than one position and will have multiple time periods in this screen.
28 How to view Employee History (For supervisors) Scroll down to view more entries
29 How to View Time History Select: Previous Record or Next record to view this employees prior or next pay period. Select: Submit to view the next employee and/or exit