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2  How your data is used  How to use HEIMS Online  Submission & Summary reports  HEIMS Data view & reports  General reports  Quality assurance  Is your data accurate?  Documents that help  Why is data verified?

3 Your data Student entitlements Output alerts MyUniAssist updated Student debts reported to ATO Provider Payments & Funding Publications & Statistics

4 HEIMS Online enables you to review data reported in your submissions HEIMS Online enables you to review data reported in your submissions HEPCAT Reporting tool that enables you to prepare, validate and report data submissions HEPCAT Reporting tool that enables you to prepare, validate and report data submissions Validation process To ensure reporting of consistent information Validation process To ensure reporting of consistent information HEIMS Database accepts your submissions after successful validation HEIMS Database accepts your submissions after successful validation

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6 HEIMS Online Submission ReportsData View & ReportsVerification Reports User Guides available on HEIMSHELPHEIMSHELP

7 Submission Details of submissions accepted or rejected Lists errors/warnings Summary Enrolment Revisions Details of elements revised

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10 Submission Reports Higher education submission reports VET submission reports

11 Student Submission report

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13 Enrolment Revision Summary Report

14 HEIMS Data View

15 View records Individual records View reports Data grouped into tables General reports Additional HELP program reports

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18 All providers Units of study Course of study Student enrolment Course completions Universities OS HELP SA HELP Campus Staff

19 View course records

20 HEIMS Data View Reports

21 Reports for Universities

22 Reports for Private higher education providers

23 Reports for VET FEE HELP providers

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26 To view the records click on the Total EFTSL

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28 Navigate View Find/Search Export Refresh

29 Data View General reports

30 General Reports

31 Adjusted FEE-HELP Reports

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33 How to interpret your HEIMS Online Reports

34 Quality Assurance Checking your data

35 Is your data accurate? Regular data checking will improve data quality:  identify coding or system issues early  minimise the risk of incorrect payments or student debts  publications accurately reflect your organisation’s students  save you time!

36 Quality Assurance Plan Data Checking Guide

37  Submitting high quality data to the department  Reporting your data early  Revise early  Meeting your reporting deadlines  Handy tips on how to reduce workload

38 Why is data verified? Legislative requirement Last step in data reporting Confirms the accuracy of your data Verified data underpins  Funding and reconciliation  Publications and statistical reports

39  26 June Revising your data  8 July Reporting for new providers  Steps to Successful Reporting o Part 1 – 15 July 2014 o Part 2 – 17 July 2014

40 For all your reporting questions contact HEIMS Data Collections Telephone: (02)

41 Policy and program management Administration of FEE-HELP and VET FEE-HELP Financial estimates and payments HELP IT System (HITS) Contact Communications & Student Support Team


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