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Reading and writing reports. PurposePurpose Why do we read and write reports? Reports describe the way things are. Their purpose is to document, organise.

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Presentation on theme: "Reading and writing reports. PurposePurpose Why do we read and write reports? Reports describe the way things are. Their purpose is to document, organise."— Presentation transcript:

1 Reading and writing reports

2 PurposePurpose Why do we read and write reports? Reports describe the way things are. Their purpose is to document, organise and store information. We read them to find out information. We read them to find out information. We write them to give information to others or keep it for future use. We write them to give information to others or keep it for future use.

3 How are reports organised? How are reports organised? They are mainly made up of paragraph text. They have an introduction which explains what they are about. They contain facts : most of the content of the report gives information They end with a summary of the key points.

4 How do we read reports? They are not chronological they do not need to be read from beginning to end. Use the contents and index. Use the contents and index. They can be read by skimming. They can be read by skimming. They can be read by scanning. They can be read by scanning. Reading for detail takes place after you have used the other reading skills and have found the information you are interested in. Reading for detail takes place after you have used the other reading skills and have found the information you are interested in.

5 How do we write reports? Choose your topic Collect your information Use a range of resources: books, books, CD-ROMs, CD-ROMs, Internet, Internet, interviews. interviews.

6 Organise your information Most reports have a series of on different aspects of the subject. Most reports have a series of paragraphs on different aspects of the subject. Put related facts together. Make sure the sentence in each paragraph gives the Make sure the first sentence in each paragraph gives the key idea Other sentences add detail Tables, pictures, diagrams and bulleted lists add more information in a variety of ways.

7 Make your meaning plain. Use headings and sub-headings to outline the key idea of each paragraph Use headings and sub-headings to outline the key idea of each paragraph Write clearly – don’t confuse the reader Write clearly – don’t confuse the reader Keep to the facts : a report should be factual Keep to the facts : a report should be factual if you are including opinion make it plain to the reader that everyone may not agree with you. if you are including opinion make it plain to the reader that everyone may not agree with you.

8 Your Writing Style Reports are fairly formal They are written in the third person and the present tense Be precise – check your facts Be precise – check your facts Use technical vocabulary Use technical vocabulary Make it for your Make it suitable for your intended audience Take an angle – Take an angle – why are your readers interested in the subject? why are your readers interested in the subject? What information will they be most interested in? What information will they be most interested in?

9 Keep your reader interested Use descriptive language Use descriptive language you are giving detail. Make sure it’s not just a list of facts. you are giving detail. Make sure it’s not just a list of facts. Show contrast between your paragraphs Show contrast between your paragraphs bring out the similarities and differences of your subject. bring out the similarities and differences of your subject. Add comments or questions Add comments or questions relate the subject to the reader. relate the subject to the reader.

10 Check Your Writing Check that your and are. Check that your headings and sub-headings are clear. Is it interesting? Does it go on too long about small details. Re-read your report as if you know nothing about your subject. Does it successfully put the information across?


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