Presentation on theme: "Reading and writing reports"— Presentation transcript:
1Reading and writing reports Non -chronological ReportsReading and writing reports
2Purpose Why do we read and write reports? Reports describe the way things are.Their purpose is to document, organise and store information.We read them to find out information.We write them to give information to others or keep it for future use.
3How are reports organised? They are mainly made up of paragraph text.They have an introduction which explains what they are about.They contain facts: most of the content of the report gives informationThey end with a summary of the key points.
4How do we read reports? They are not chronological they do not need to be read from beginning to end.Use the contents and index.They can be read by skimming.They can be read by scanning.Reading for detail takes place after you have used the other reading skills and have found the information you are interested in.
5How do we write reports? Choose your topic Collect your information Use a range of resources:books,CD-ROMs,Internet,interviews.
6Organise your information Most reports have a series of paragraphs on different aspects of the subject.Put related facts together.Make sure the first sentence in each paragraph gives the key ideaOther sentences add detailTables, pictures, diagrams and bulleted lists add more information in a variety of ways.
7Make your meaning plain. Use headings and sub-headings to outline the key idea of each paragraphWrite clearly – don’t confuse the readerKeep to the facts: a report should be factualif you are including opinion make it plain to the reader that everyone may not agree with you.
8Your Writing Style Reports are fairly formal They are written in the third person and the present tenseBe precise – check your factsUse technical vocabularyMake it suitable for your intended audienceTake an angle –why are your readers interested in the subject?What information will they be most interested in?
9Keep your reader interested Use descriptive languageyou are giving detail. Make sure it’s not just a list of facts.Show contrast between your paragraphsbring out the similarities and differences of your subject.Add comments or questionsrelate the subject to the reader.
10Check Your Writing Does it successfully put the information across? Check that your headings and sub-headings are clear.Is it interesting?Does it go on too long about small details.Re-read your report as if you know nothing about your subject.Does it successfully put the information across?