2Agenda Sourcing 3.0 Fundamentals What’s New? (Overview of Sourcing 3.0 Functionality)Accessing EventsResponding to an EventAccessing ‘Historical’ EventsWhere can I learn more?
3Sourcing 3.0 Fundamentals The MyFloridaMarketPlace (MFMP) Sourcing Tool is currently used by the Department of Management Services’ Division of State Purchasing to issue formal competitive bidsSourcing 3.0 will go live on February 28, 2011This training provides you with key information about “What’s New” in Sourcing 3.0, including how to receive and respond to Division of State Purchasing bid opportunities
4Sourcing 3.0 Fundamentals Vendors register for the Sourcing tool as part of their ‘Vendor Information Portal’ (VIP) account registration / maintenance activitiesSimply select the ‘View / Edit Solicitation Selections’ option from the ‘I want to’ dropdown list to launch the ‘Solicitations / Price Quote Requests’ page
5Sourcing 3.0 Fundamentals Vendors can update their ‘Solicitation’ preferences by selecting ‘Yes, I want to participate in electronic solicitations’Selecting ‘Yes’ also provides vendors with solicitation notifications from the Vendor Bid System (the State’s central posting tool for agency solicitation documents)
6Sourcing 3.0 Fundamentals Vendors are also able to ‘View / Edit Commodity Codes’ associated with their VIP and Sourcing account by using the ‘I want to’ dropdown list and navigating to the update pageAccount updates are sent nightly from VIP to Sourcing 3.0You should complete any registration updates at least 48 hours before a bid submission is dueOnce updated, vendors are sent ‘courtesy notifications’ when a solicitation opens with their registered commodity codes
7Sourcing 3.0 Fundamentals Sample Sourcing notification (about a solicitation launch)
8Sourcing 3.0 Fundamentals Sample Vendor Bid System (VBS) notification
9Agenda Sourcing 3.0 Fundamentals What’s New? (Overview of Sourcing 3.0 Functionality)Accessing EventsResponding to an EventAccessing ‘Historical’ EventsWhere can I learn more?
10What’s New in Sourcing 3.0?Easier Access for Vendors: Vendors' usernames and passwords will now match their Vendor Information Portal (VIP) username and password"Join vs. Preview" functionality: Vendors will be able to "preview" event information to determine if they want to bid or "join" the event in Sourcing 3.0Promotes Transparency: Sourcing 3.0 includes a “Public Access" view - without a username or password. Simply click the “Public Access" button to view Open events
11What’s New in Sourcing 3.0? (Username / Password) Vendors' usernames and passwords will now match their Vendor Information Portal (VIP) username and passwordThis will be effective with Sourcing 3.0 go-live on February 28, 2011
12What’s New in Sourcing 3.0? (Join vs. Preview) “Join” vs. “Preview” functionality allows vendors to review an event and make a decision as to whether they would like to “opt-in” to the eventJoining events enables vendors to choose the events they prefer to be a part of, and to only receive subsequent Sourcing 3.0 courtesy notifications about those events“Joining” an event adds the vendor to a given event, and alerts them to any associated updates (e.g., addendums, event edits, etc.)Division of State Purchasing creates solicitation and associates it with one or more commodity codesDivision of State Purchasing publishes solicitationVendors registered with the associated commodity codes in VIP receive a courtesy notification about the bidVendors log into their Sourcing 3.0 account and have the opportunity to “Preview” the bid and decide whether or not to “Join” the event
13What’s New in Sourcing 3.0? (Join vs. Preview) Public Access view does not require a username or passwordClicking the ‘Public Access’ button allows customers to view all ‘Open’ eventsThe Public Access view will include a ‘Preview’ option for each eventNote: Vendors cannot respond to solicitations while viewing events from ‘Public Access’; to join an event, vendors must be logged in under their specific Sourcing accountEvent 1Event 2Event 3Event Description
14What’s New in Sourcing 3.0? (Join vs. Preview) When a vendor logs into Sourcing 3.0 with their username and password, there is a view that shows:“My Events” (those events that the vendor has already joined)“Public Events” (events that have at least one of the vendor’s listed commodity codes, but the vendor has not currently decided to “join” the event)This area will include a short description of the event.Event 1Event 2Event 3
15What’s New in Sourcing 3.0? (Join vs. Preview) This area will include a short description of the event.Event 1Event 2Event 3Event 3Clicking on ‘Preview’ provides summary level information about the event, due date, time remaining, etc.
16What’s New in Sourcing 3.0? (Join vs. Preview) This area will include a short description of the event.Event 1Event 2Event 3To join the event, make sure to click the ‘Join’ button next to the Public Event listed (this will show on the page that launches after logging into your account with your Sourcing username and password)
17Agenda Sourcing 3.0 Fundamentals What’s New? (Overview of Sourcing 3.0 Functionality)Accessing EventsResponding to an EventAccessing ‘Historical’ EventsWhere can I learn more?
18Accessing Events Click Sourcing 3.0 to access your login screen When prompted with the login screen, enter the same username and password information that you currently use for your VIP accountIf you have forgotten your username or password, you can use the ‘Forgot Your Password’ link on VIP to reset it or contact the MyFloridaMarketPlace Customer Service Desk at or (866) for assistancePlease Note: When you reset your username / password in VIP by 6 p.m. Eastern Time on a given business day, you will be able to login to Sourcing 3.0 with that username / password information the next business dayYou should complete any registration updates at least 48 hours before a bid submission is due
19Agenda Sourcing 3.0 Fundamentals What’s New? (Overview of Sourcing 3.0 Functionality)Accessing EventsResponding to an EventAccessing ‘Historical’ EventsWhere can I learn more?
20Responding to an EventThere may be events that you join that are still in a ‘Preview’ periodEven while an event is in a ‘Preview’ period, you have the opportunity to download or print event materials (using the buttons above)The clock at the top of the screen will show the remaining time until the bid is open for responses
21Responding to an EventTo submit a message during an event, click on the ‘Event Messages’ link on the navigation panelOn the ‘Event Messages’ page, there is a ‘Compose Message’ button you can use to send a message to the event owner
22Responding to an EventThe ‘Compose New Message’ screen provides a text box for you to type a question to the event ownerAfter typing the question / message, click ‘Send’ to transmit the message to the event owner
23Responding to an EventWhen responding to an event, the ‘Event Details’ checklist / navigation menu facilitates the submission processMake sure to complete each area listed (including the link to ‘Review and Accept Agreement’)The ‘Review Event Details’ page allows you to view summary information about the event and also allows you to download or print event content
24Responding to an EventThe ‘Review and Accept Agreement’ link displays the terms of the bidder agreementYou must accept to submit an official response
25Responding to an EventTest EventThe event clock shows you the time remaining in your eventWe strongly encourage you to submit your bid prior to the last day of the eventDepending on the particular event, there may be multiple line items / lots to respond to (Notice that the menu includes an option to ‘Select Lots’ if appropriate)Enter the price information and then click ‘Update Totals’ to reflect the updated Extended PriceClick ‘Save’ as you go to regularly save information
26Responding to an EventTest EventREMEMBER: Clicking ‘Save’ does not submit your responseYou must click ‘Submit Entire Response’ for the bid to be formally submitted
27Responding to an EventTest EventClicking on ‘Submit Entire Response’ will prompt a confirmation boxYou must click ‘OK’ to proceedOnce you click ‘OK,’ you will see a message at the top of the event that says “Your response has been submitted. Thank you for participating in the event.”
28Responding to an Event Additional helpful links include: Test EventAdditional helpful links include:Event Messages (Click here to see a message history of notices associated with this event )Response History (Click here to confirm that your ‘submitted’ response is visible, and therefore formally submitted)
29Responding to an EventTest VendorVendor ContactThis is a sample screen that would show for a vendor that clicks ‘Response History’ in their navigation menuThis shows a vendor’s submission time and current status (“Accepted” meaning that the bid has been submitted through the system.)
30Agenda Sourcing 3.0 Fundamentals What’s New? (Overview of Sourcing 3.0 Functionality)Accessing EventsResponding to an EventAccessing ‘Historical’ EventsWhere can I learn more?
31Accessing Historical Events You will not have access in Sourcing 3.0 to Historical Sourcing events your company submitted (specifically events submitted prior to 2/28/11)Should you need to access a previous submission, please contact Vendor Help at: or by phone at (866)The MyFloridaMarketPlace Customer Service Team will work with the Department of Management Services to provide you a response
32Agenda Sourcing 3.0 Fundamentals What’s New? (Overview of Sourcing 3.0 Functionality)Accessing EventsResponding to an EventAccessing ‘Historical’ EventsWhere can I learn more?
33Where Can I Learn More?Information will continue to be posted on the Sourcing Upgrade page on the MyFloridaMarketPlace ToolkitThe MFMP team facilitates separate, dedicated sessions to ‘Solicitations’ and ‘Doing Business with the State’Please visit the ‘MFMP Vendor Meetings’ page of the MFMP Toolkit to view upcoming Vendor Meeting sessionsFor technical questions concerning MyFloridaMarketPlace, the registration process, or obtaining access to Sourcing 3.0, please contact Vendor Help at: or (866)
34Where Can I Learn More?General MyFloridaMarketPlace Contact information:Phone: (866)Fax: (850)Website:Hours: Monday – Friday, 8 a.m. to 5:30 p.m. Eastern time
35Questions?Thank You for your Participation Today!