Presentation is loading. Please wait.

Presentation is loading. Please wait.

Welcome to Sourcing 3.0 Training!. Agenda Sourcing 3.0 Fundamentals Whats New? (Overview of Sourcing 3.0 Functionality) Accessing Events Responding to.

Similar presentations


Presentation on theme: "Welcome to Sourcing 3.0 Training!. Agenda Sourcing 3.0 Fundamentals Whats New? (Overview of Sourcing 3.0 Functionality) Accessing Events Responding to."— Presentation transcript:

1 Welcome to Sourcing 3.0 Training!

2 Agenda Sourcing 3.0 Fundamentals Whats New? (Overview of Sourcing 3.0 Functionality) Accessing Events Responding to an Event Accessing Historical Events Where can I learn more? 2

3 Sourcing 3.0 Fundamentals The MyFloridaMarketPlace (MFMP) Sourcing Tool is currently used by the Department of Management Services Division of State Purchasing to issue formal competitive bids Sourcing 3.0 will go live on February 28, 2011 This training provides you with key information about Whats New in Sourcing 3.0, including how to receive and respond to Division of State Purchasing bid opportunities 3

4 Sourcing 3.0 Fundamentals Vendors register for the Sourcing tool as part of their Vendor Information Portal (VIP) account registration / maintenance activities Simply select the View / Edit Solicitation Selections option from the I want to dropdown list to launch the Solicitations / Price Quote Requests page 4

5 Sourcing 3.0 Fundamentals Vendors can update their Solicitation preferences by selecting Yes, I want to participate in electronic solicitations Selecting Yes also provides vendors with solicitation notifications from the Vendor Bid System (the States central posting tool for agency solicitation documents) 5

6 Sourcing 3.0 Fundamentals Vendors are also able to View / Edit Commodity Codes associated with their VIP and Sourcing account by using the I want to dropdown list and navigating to the update page Account updates are sent nightly from VIP to Sourcing 3.0 You should complete any registration updates at least 48 hours before a bid submission is due Once updated, vendors are sent courtesy notifications when a solicitation opens with their registered commodity codes 6

7 Sourcing 3.0 Fundamentals Sample Sourcing notification (about a solicitation launch) 7

8 Sourcing 3.0 Fundamentals Sample Vendor Bid System (VBS) notification 8

9 Agenda Sourcing 3.0 Fundamentals Whats New? (Overview of Sourcing 3.0 Functionality) Accessing Events Responding to an Event Accessing Historical Events Where can I learn more? 9

10 Whats New in Sourcing 3.0? Easier Access for Vendors: Vendors' usernames and passwords will now match their Vendor Information Portal (VIP) username and password "Join vs. Preview" functionality: Vendors will be able to "preview" event information to determine if they want to bid or "join" the event in Sourcing 3.0 Promotes Transparency: Sourcing 3.0 includes a Public Access" view - without a username or password. Simply click the Public Access" button to view Open events 10

11 Whats New in Sourcing 3.0? (Username / Password) Vendors' usernames and passwords will now match their Vendor Information Portal (VIP) username and password This will be effective with Sourcing 3.0 go-live on February 28,

12 Whats New in Sourcing 3.0? (Join vs. Preview) Join vs. Preview functionality allows vendors to review an event and make a decision as to whether they would like to opt-in to the event Joining events enables vendors to choose the events they prefer to be a part of, and to only receive subsequent Sourcing 3.0 courtesy notifications about those events Joining an event adds the vendor to a given event, and alerts them to any associated updates (e.g., addendums, event edits, etc.) Division of State Purchasing creates solicitation and associates it with one or more commodity codes Division of State Purchasing publishes solicitation Vendors registered with the associated commodity codes in VIP receive a courtesy notification about the bid Vendors log into their Sourcing 3.0 account and have the opportunity to Preview the bid and decide whether or not to Join the event 12

13 Whats New in Sourcing 3.0? (Join vs. Preview) Public Access view does not require a username or password Clicking the Public Access button allows customers to view all Open events The Public Access view will include a Preview option for each event Note: Vendors cannot respond to solicitations while viewing events from Public Access; to join an event, vendors must be logged in under their specific Sourcing account Event 1 Event 2 Event 3 Event Description 13

14 Whats New in Sourcing 3.0? (Join vs. Preview) This area will include a short description of the event. Event 1 Event 2 Event 3 When a vendor logs into Sourcing 3.0 with their username and password, there is a view that shows: My Events (those events that the vendor has already joined) Public Events (events that have at least one of the vendors listed commodity codes, but the vendor has not currently decided to join the event) When a vendor logs into Sourcing 3.0 with their username and password, there is a view that shows: My Events (those events that the vendor has already joined) Public Events (events that have at least one of the vendors listed commodity codes, but the vendor has not currently decided to join the event) 14

15 Whats New in Sourcing 3.0? (Join vs. Preview) Event 3 Clicking on Preview provides summary level information about the event, due date, time remaining, etc. This area will include a short description of the event. Event 1 Event 2 Event 3 15

16 Whats New in Sourcing 3.0? (Join vs. Preview) This area will include a short description of the event. Event 1 Event 2 Event 3 To join the event, make sure to click the Join button next to the Public Event listed (this will show on the page that launches after logging into your account with your Sourcing username and password) 16

17 Agenda Sourcing 3.0 Fundamentals Whats New? (Overview of Sourcing 3.0 Functionality) Accessing Events Responding to an Event Accessing Historical Events Where can I learn more? 17

18 Accessing Events Click Sourcing 3.0 to access your login screenSourcing 3.0 When prompted with the login screen, enter the same username and password information that you currently use for your VIP account If you have forgotten your username or password, you can use the Forgot Your Password link on VIP to reset it or contact the MyFloridaMarketPlace Customer Service Desk at or (866) for assistanceVIP 18 Please Note: When you reset your username / password in VIP by 6 p.m. Eastern Time on a given business day, you will be able to login to Sourcing 3.0 with that username / password information the next business day You should complete any registration updates at least 48 hours before a bid submission is due

19 Agenda Sourcing 3.0 Fundamentals Whats New? (Overview of Sourcing 3.0 Functionality) Accessing Events Responding to an Event Accessing Historical Events Where can I learn more? 19

20 Responding to an Event There may be events that you join that are still in a Preview period Even while an event is in a Preview period, you have the opportunity to download or print event materials (using the buttons above) The clock at the top of the screen will show the remaining time until the bid is open for responses There may be events that you join that are still in a Preview period Even while an event is in a Preview period, you have the opportunity to download or print event materials (using the buttons above) The clock at the top of the screen will show the remaining time until the bid is open for responses 20

21 Responding to an Event To submit a message during an event, click on the Event Messages link on the navigation panel On the Event Messages page, there is a Compose Message button you can use to send a message to the event owner 21

22 Responding to an Event 22 The Compose New Message screen provides a text box for you to type a question to the event owner After typing the question / message, click Send to transmit the message to the event owner The Compose New Message screen provides a text box for you to type a question to the event owner After typing the question / message, click Send to transmit the message to the event owner

23 Responding to an Event When responding to an event, the Event Details checklist / navigation menu facilitates the submission process Make sure to complete each area listed (including the link to Review and Accept Agreement) The Review Event Details page allows you to view summary information about the event and also allows you to download or print event content When responding to an event, the Event Details checklist / navigation menu facilitates the submission process Make sure to complete each area listed (including the link to Review and Accept Agreement) The Review Event Details page allows you to view summary information about the event and also allows you to download or print event content 23

24 Responding to an Event The Review and Accept Agreement link displays the terms of the bidder agreement You must accept to submit an official response The Review and Accept Agreement link displays the terms of the bidder agreement You must accept to submit an official response 24

25 Responding to an Event Test Event Depending on the particular event, there may be multiple line items / lots to respond to (Notice that the menu includes an option to Select Lots if appropriate) Enter the price information and then click Update Totals to reflect the updated Extended Price Click Save as you go to regularly save information Depending on the particular event, there may be multiple line items / lots to respond to (Notice that the menu includes an option to Select Lots if appropriate) Enter the price information and then click Update Totals to reflect the updated Extended Price Click Save as you go to regularly save information The event clock shows you the time remaining in your event We strongly encourage you to submit your bid prior to the last day of the event The event clock shows you the time remaining in your event We strongly encourage you to submit your bid prior to the last day of the event 25

26 Responding to an Event Test Event REMEMBER: Clicking Save does not submit your response You must click Submit Entire Response for the bid to be formally submitted REMEMBER: Clicking Save does not submit your response You must click Submit Entire Response for the bid to be formally submitted 26

27 Responding to an Event Test Event Clicking on Submit Entire Response will prompt a confirmation box You must click OK to proceed Once you click OK, you will see a message at the top of the event that says Your response has been submitted. Thank you for participating in the event. Clicking on Submit Entire Response will prompt a confirmation box You must click OK to proceed Once you click OK, you will see a message at the top of the event that says Your response has been submitted. Thank you for participating in the event. 27

28 Responding to an Event Test Event Additional helpful links include: Event Messages (Click here to see a message history of notices associated with this event ) Response History (Click here to confirm that your submitted response is visible, and therefore formally submitted) Additional helpful links include: Event Messages (Click here to see a message history of notices associated with this event ) Response History (Click here to confirm that your submitted response is visible, and therefore formally submitted) 28

29 Responding to an Event Test VendorVendor Contact This is a sample screen that would show for a vendor that clicks Response History in their navigation menu This shows a vendors submission time and current status (Accepted meaning that the bid has been submitted through the system.) This is a sample screen that would show for a vendor that clicks Response History in their navigation menu This shows a vendors submission time and current status (Accepted meaning that the bid has been submitted through the system.) 29

30 Agenda Sourcing 3.0 Fundamentals Whats New? (Overview of Sourcing 3.0 Functionality) Accessing Events Responding to an Event Accessing Historical Events Where can I learn more? 30

31 Accessing Historical Events You will not have access in Sourcing 3.0 to Historical Sourcing events your company submitted (specifically events submitted prior to 2/28/11) Should you need to access a previous submission, please contact Vendor Help at: or by phone at (866) The MyFloridaMarketPlace Customer Service Team will work with the Department of Management Services to provide you a response 31

32 Agenda Sourcing 3.0 Fundamentals Whats New? (Overview of Sourcing 3.0 Functionality) Accessing Events Responding to an Event Accessing Historical Events Where can I learn more? 32

33 Where Can I Learn More? Information will continue to be posted on the Sourcing Upgrade page on the MyFloridaMarketPlace ToolkitSourcing Upgrade page The MFMP team facilitates separate, dedicated sessions to Solicitations and Doing Business with the State Please visit the MFMP Vendor Meetings page of the MFMP Toolkit to view upcoming Vendor Meeting sessionsMFMP Vendor Meetings For technical questions concerning MyFloridaMarketPlace, the registration process, or obtaining access to Sourcing 3.0, please contact Vendor Help at: or (866)

34 Where Can I Learn More? General MyFloridaMarketPlace Contact information: Phone: (866) Fax: (850) Website: Hours: Monday – Friday, 8 a.m. to 5:30 p.m. Eastern time 34

35 Questions? Thank You for your Participation Today! 35


Download ppt "Welcome to Sourcing 3.0 Training!. Agenda Sourcing 3.0 Fundamentals Whats New? (Overview of Sourcing 3.0 Functionality) Accessing Events Responding to."

Similar presentations


Ads by Google