Presentation is loading. Please wait.

Presentation is loading. Please wait.

Searching the Florida Vendor Bid System (VBS)

Similar presentations


Presentation on theme: "Searching the Florida Vendor Bid System (VBS)"— Presentation transcript:

1 Searching the Florida Vendor Bid System (VBS)
Vendor Meeting: March 18, 2010

2 Agenda Agenda Overview Registering for Notifications Searching in VBS
VBS Tips & Tricks SPURSView Contact Us 3/18/2010

3 Overview The Vendor Bid System (VBS) is a place for state agencies, universities, and water management districts to post announcements, solicitations and public meeting notices per Florida Administrative Code (F.A.C.) requirements Rule 60A-1.021, F.A.C. Electronic Posting of Decisions and Intended Decisions 3/18/2010

4 Overview Who uses VBS? Agency customers who post solicitation notices, single source notices, or public meetings Vendor customers who wish to be notified of upcoming business opportunities 3/18/2010

5 Overview: VBS Benefits
Why should vendors use VBS? Agencies are required by Rule 60A to post all bids for public view in VBS State of Florida guarantees the validity of all bids posted in VBS MFMP vendors receive automatic notifications of new bids posted in VBS Based on commodity codes VBS is one of three bidding tools available to vendors at no charge eQuote Sourcing 3/18/2010

6 Agenda Agenda Overview Registering for Notifications Searching in VBS
VBS Tips & Tricks SPURSView Contact Us 3/18/2010

7 Registering for Notifications
VBS Notifications When vendors register in the Vendor Information Portal (VIP) and select ‘Yes’ for solicitations, they automatically register for VBS notifications - https://vendor.myfloridamarketplace.com - Based on the commodity codes selected in their VIP account -Sent to the VIP main contact address Vendors receive VBS notifications for all new and modified advertisements posted for a commodity code (notifications are not sent for single sources or agency decisions) To change notification settings, vendors update their contact information in their MFMP VIP account 3/18/2010

8 Registering for Notifications
Vendors sign up for VBS notifications by logging into their VIP account and selecting ‘View/Edit Solicitations Selections’ from the drop down menu 3/18/2010

9 Overview Registering for Notifications
After clicking yes and saving changes, the registration for electronic notifications is complete 3/18/2010

10 Registering for Notifications
The following table displays VBS advertisements that trigger vendor notifications: Yes No Single source X Agency decisions Grant opportunities Competitive solicitations Public Meeting Notices 3/18/2010

11 Agenda Agenda Overview Registering for Notifications Searching in VBS
VBS Tips & Tricks SPURSView Contact Us 3/18/2010

12 VBS http://vbs.dms.state.fl.us/vbs/main_menu VBS Main Page
Select Search Advertisements to search for active solicitations 3/18/2010

13 VBS VBS Search Parameters Type Competitive Solicitations
Subject Title Type Competitive Solicitations Public Notices Agency Decisions Agency Number Title Commodity Codes Closed by Date Subject Title 3/18/2010

14 VBS -VBS Search Results are displayed with Title, Number, Version and Type -Links are provided in the Number Column to the solicitation documents 3/18/2010

15 VBS Now, let’s punch-out to VBS and perform a search. We’ll review:
Open solicitations Closed solicitations Agency decisions 3/18/2010

16 Agenda Agenda Overview Registering for Notifications Searching in VBS
VBS Tips & Tricks SPURSView Contact Us 3/18/2010

17 Wrap-Up VBS Toolkit – http://dms.myflorida.com/vbsguide
The VBS resources section includes a screen by screen guide and tips and tricks 3/18/2010

18 VBS Helpful Hints VBS notifications are sent to the VIP main account’s address and are driven by commodity codes Consider creating a general account as the main contact address This ensures multiple parties have access to notifications received by the state Easy to forward on internally by region, location or notification type Eliminates the need to update contact information if an employee leaves your organization Make sure commodity codes are up-to-date and accurate If you offer a new product/service and have not updated the commodity codes, you could miss out on a bid opportunity 3/18/2010

19 Responding to Bids: General Tips
The instructions for preparing a bid response will vary based on the solicitation type (ITB, RFP, or ITN) Respondents should review the instructions with the evaluation criteria established in the solicitation to ensure that all critical elements are addressed Provide a professional looking response If there are questions, contact the agency solicitation contact listed in the actual solicitation Utilize the checklist provided in the solicitation to confirm compliance with the basic requirements Allow enough time to have someone in your organization review the proposed response (preferably someone not associated with the preparation) 3/18/2010

20 Responding to Bids: Tips
Common Pitfalls Submission of incomplete or unsigned documents Exceeding established page limits for response Not participating in mandatory meeting/site visit Relying on information that is ‘heard’ rather than getting the information is writing from the solicitation owner The most common pitfall is not allowing enough time to prepare and submit the bid 3/18/2010

21 Agenda Agenda Overview Registering for Notifications Searching in VBS
VBS Tips & Tricks SPURSView Contact Us 3/18/2010

22 SPURSView SPURSView is a public portal
Offers insight into agency purchasing activities Contains a search for commodity codes Allows for searches for Certified Business Enterprises (CBEs) 3/18/2010

23 SPURSView http://www.myflorida.com/apps/spurs/spurs.main_menu_form
Click on any of the links to perform the desired search 3/18/2010

24 SPURSview Now, let’s punch-out to SPURSView and perform a search. We’ll review: Commodity code searches Purchase Order (PO) information 3/18/2010

25 Agenda Agenda Overview Registering for Notifications Searching in VBS
VBS Tips & Tricks SPURSView Contact Us 3/18/2010

26 Resources Resources Solicitation specific questions
Contact the Agency Contract Administrator / Purchasing Office responsible for the solicitation- this information is available in the solicitation documents For technical questions concerning solicitations, please contact Vendor Help at: or Hours: Monday – Friday, 8:00 am – 5:30 pm EDT Vendor toolkit: 3/18/2010

27 Resources Resources For general State Term Contract (STC) information, please contact the Division of State Purchasing: For questions about becoming a certified minority vendor, please contact the DMS Office of Supplier Diversity (OSD): 3/18/2010

28 Resources SPURSview Today’s presentation is available on MFMP vendor toolkit Future teleconferences: 4/7/2010: MFMP Overview 5/12/2010: How to Find Business Opportunities Register at Questions / Comments Be on the lookout for a participant survey! 3/18/2010

29 Wrap-Up Wrap-Up Questions? 3/18/2010


Download ppt "Searching the Florida Vendor Bid System (VBS)"

Similar presentations


Ads by Google