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Slide 1 FastFacts Feature Presentation October 19, 2010 We are using audio during this session, so please dial in to our conference line… Phone number:

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Presentation on theme: "Slide 1 FastFacts Feature Presentation October 19, 2010 We are using audio during this session, so please dial in to our conference line… Phone number:"— Presentation transcript:

1 Slide 1 FastFacts Feature Presentation October 19, 2010 We are using audio during this session, so please dial in to our conference line… Phone number: Participant code: © 2010 The Johns Hopkins University. All rights reserved.

2 Slide 2 Todays Topic Well be taking a look at… Managing Shopping Carts Active Query Screen

3 Slide 3 Todays Presenter John Tetreault JHHS SAP Trainer

4 Slide 4 Session Segments Presentation John will discuss managing the Active Query screen. During Johns presentation, your phone will be muted. Q&A After the presentation, well hold a Q&A session. Well open up the phone lines, and youll be able to ask questions. John will answer as many of your questions as time allows.

5 Slide 5 Contact Us If you would like to submit a question during the presentation or if youre having technical difficulties, you can us at: You can also send us an instant message! GoogleTalk – AOL Instant Messenger – HopkinsFastFacts MSN –

6 Slide 6 How To View Full Screen

7 Slide 7 Managing Shopping Carts Active Query Screen

8 Slide 8 Agenda Using the Quick Criteria Maintenance button Organizing your list of active queries Renaming queries Creating new queries Questions

9 Slide 9 After logging in, click the Go Shopping tab. Click Go Shopping from the submenu. Managing the Active Queries Screen

10 Slide 10 The Shopping Cart Active Queries screen appears. In most cases, the screen is configured as viewed below. Managing the Active Queries Screen

11 Slide 11 Click the small, triangular Collapse Navigation Panel button to provide a wider view of the information about the orders. Managing the Active Queries Screen

12 Slide 12 The expanded view looks like this. Managing the Active Queries Screen

13 Slide 13 Click the Show Quick Criteria Maintenance button to access the controls for the query. Managing the Active Queries Screen

14 Slide 14 The criteria for the query determines which shopping cart orders will be displayed. Managing the Active Queries Screen

15 Slide 15 Note that when you change the criteria for a query and then click apply, that query remains changed and may no longer match the name. Managing the Active Queries Screen

16 Slide 16 Cant find your carts? Check your Quick Criteria Maintenance button to make sure there are no stray criteria from a previous query. Also, dont forget to click Refresh! Managing the Active Queries Screen

17 Slide 17 One way to customize your Active Queries screen is to create new queries and save them to the menu. Here we will create a separate query for last 30 days. First, click the Define New Query link. Managing the Active Queries Screen

18 Slide 18 In the Select Object Type field, click Shopping Cart. Managing the Active Queries Screen

19 Slide 19 Next, in the Select an existing query as a template field, click Last 7 Days. Click Next. Managing the Active Queries Screen

20 Slide 20 In the Timeframe field, select Last 30 days. Also, place a checkmark in the Including Completed Shopping Carts field. When ready, click Next. Managing the Active Queries Screen

21 Slide 21 In the Enter Query Description field, type a name for your new query. In the Select Category field, choose Shopping Carts. Click Finish. Managing the Active Queries Screen

22 Slide 22 Now you have a new query named Last 30 days in your Shopping Carts category. Managing the Active Queries Screen

23 Slide 23 To manage your query categories, click the Personalize link. Managing the Active Queries Screen

24 Slide 24 The Query Personalization screen has two sections, Available Queries and Active Queries. Use the Up/Down button to change the order the query appears in the list. Remove a query by clicking Remove. You can also select which query you want as the default. Click Apply when youre ready. Managing the Active Queries Screen

25 Slide 25 Heres an example of a query for a specific vendor. In the Select Object Type field, choose Purchase Order, and choose the Today query. Managing the Active Queries Screen

26 Slide 26 Enter the Timeframe, the Suppliers SAP number, and in the Requestor field enter your ID number. Managing the Active Queries Screen

27 Slide 27 Enter the Query name. To create a new category of queries, click Create New Category. In the pop-up box enter the name of the new Category, then click OK and Finish. Managing the Active Queries Screen

28 Slide 28 The new category and new query now appear in the Active Queries screen. Note that the action buttons and columns in the view grid are different from those in the Shopping Cart template. Managing the Active Queries Screen

29 Slide 29 Conclusion If you cannot find an order, check your Quick Criteria Maintenance area and be sure to click Refresh. The Active Queries screen is customizable. You can: Create new queries Create new categories Organize how queries and categories display Be careful that any new query you create has a Timeframe filled in.

30 Slide 30 Were going to open the phone lines now! There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line. Well be answering questions in the order that we receive them. Well also be answering the questions that were ed to us during the presentation. If theres a question that we cant answer, well do some research after this session, and then the answer to all participants. Q&A

31 Slide 31 Thank You! Thank you for participating! We would love to hear from you. Are there certain topics that you would like us to cover in future FastFacts sessions? Would you like to be a FastFacts presenter? Please us at:

32 Slide 32 Survey Before we close, please take the time to complete a short survey. Your feedback will help us as we plan future FastFacts sessions. Click this link to access the survey… Thanks again!


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