1. New Mexico Secretary of State’s Office Business Services Software Replacement Project Request for Project Certification – Initiation & Planning Phase May 23, 2013

2. P ROJECT O VERVIEW  Business Services Software Replacement Project Assessment completed, requirements documented, and RFP created in FY 13 RFP will be issued June 2013 Replacement software will provide integrated solution allowing for streamlined “one stop shop” for businesses to include corporate filings coming from the previous PRC Corporations Division Focus of project includes making document and record management consistent and providing more services to the public online  Business Filings included in scope of work include: Notary Publics, Trademarks, Agricultural Liens, Uniform Commerical Code Filings, Partnership Filings, Apostille Authentications, Service of Process, and Corporate Filings

3. Legacy System Replacement

4. P ROJECT G OVERNANCE Executive Sponsors Dianna J. Duran - Secretary of State Mary Quintana – Deputy Secretary of State Project Sponsor Ken Ortiz – Chief of Staff Agency IT Lead Kari Fresquez – IT Director

5. C ERTIFICATION H ISTORY  Project Appropriation – July 1, 2013 Amount - $1,215,000 Funding Source – Laws 2013, chapter 227, Section 7 (10)  Project Initiation & Planning – May 23, 2013 (Current Request) Amount - $215,000

6. PCC Request Details  Combined initiation and planning request totaling $215,000 Project management contract – CSW Enterprises IV&V contract – POD, Inc Procurement management contract – Terry Davenport  Anticipated Implementation Request - September 2013

7. P ROJECT M AJOR C ONTRACT D ELIVERABLES Major Project DeliverableBudgetDue DateProject Phase Project Management$145.07/1/2013Initiation Planning Implementation Procurement Management$5.07/1/2013Planning IV&V$65.08/1/2013Planning Implementation Implementation Services Software Licenses $1000.010/1/2013Implementation

8. P ROJECT T IMELINE

9. P RIOR Y EAR P ROJECT A CCOMPLISHMENTS  SOS & PRC Corporations “As-Is” and “To Be” Documents complete Swim lane diagrams of business processes Staffing and transaction levels Current system history, architecture, functionality, issues, and support requirements Developed integrated business and workflow processes  Draft RFP complete – working through final requirements with subject matter experts at SOS, PRC, and IT

10. P RIOR Y EAR P ROJECT A CCOMPLISHMENTS  CaAnes Security Assessment complete Most vulnerabilities are do to age of legacy systems, ie SOSKB Some vulnerabilities are in hosted systems, ie CFIS, WWW – will work with vendor to rectify these issues Security experts assisted with architecture model and PCI compliance for public facing systems moving forward

11. Questions? Thank you