EPICS Vision EPICS - Enterprise Provider Information Constituent Services An enterprise web-based system to meet the needs of all CYFD program areas and their clients. EPICS is a multi-year, phased project with an estimated one-time cost of approximately $15 million. 4 PhasesFY12FY13FY14FY15FY16 Phase 1 Milestone Provider Mgmt In progress Phase 2 Milestone Client Mgmt Partially funded Phase 3 Contingent on funding Phase 4 Contingent on funding
EPICS Overview CYFD will build a web based solution that will Provide an integrated solution, eliminating 30+ standalone solutions Utilize Enterprise Service Oriented Architecture Employ Agile Development Methodology Demo provided to DoIT representative – Additional demos available upon request Project is sponsored and supported by CYFD Executive Management Program Divisions Information Technology 5
EPICS Objectives Improve Program Performance and Efficiency Improve response to client needs Provide a single point of entry for CYFD services Alignment of services Increase safety, security and accountability of CYFD employees Increase agency responsiveness to federal and state legislation changes Enterprise Web-Based System Access anywhere, anytime to critical case management data Reduce Agency Cost Improve staff productivity Reduce IT operational support and maintenance cost 6
EPICS Phase 1 (FY12/FY13) Phase 1 Provider Management includes Replacement for externally supported Child and Adult Care Food Program system (CACFP) Integrated Provider Background Check System Scheduled Completion Date June 2013 First Iteration - deployed for testing June 2012 Additional Iterations will be deployed in FY13 CAaNES Security Audit Current Web Infrastructure - Completed March 2012 EPICS Web Infrastructure – Planned for March 2013 Go Live June 2013 7
EPICS Phase 2 (FY13/FY14) C-2 Client Management 50 th Legislature, 2 nd Session, Laws of 2012, Chapter 19, Section 7, Item 17 Two Year Funding Original Request $1.7 – 7 Components Received $1.2 – 4 of the 7 Components Includes $120K for Hardware/Software to support EPICS production/development environments Timeline DoIT Certification/Planning Phase – (July 2012 – Sept 2012) DoIT approval for EPICS Master Project Release of Project Funds - $1.2 Implementation Phase (October 2012 – June 2014) Go Live (June 2014) 8
EPICS FY13 C-2 Client Management 9 Client Management Person Management Staff Management ApplicationReferralAllegationScreeningIntake CYFD received partial funding of $1.2 million which will allow us to build the first four services. The remaining three services will be requested as part of the FY14 C-2 request.
EPICS Timeline 10 CYFD will return to PCC for approval for all future Phases/Milestones