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EPICS Master Project June 26 2013 Children, Youth and Families Department EPICS 1.

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Presentation on theme: "EPICS Master Project June 26 2013 Children, Youth and Families Department EPICS 1."— Presentation transcript:

1 EPICS Master Project June Children, Youth and Families Department EPICS 1

2 Introductions Damien Aragon, CIO Vicki Gallegos, Deputy Director, Applications Development Deborah Gallegos, Deputy Director, Operations Diana Gonzalez, Director, Early Childhood Services Steve Hendrix, Data Unit Manager, Early Childhood Services Greg Nelson, Project Manager, Juvenile Justice 2

3 EPICS Master Project Overview EPICS - Enterprise Provider Information Constituent Services An enterprise web-based system to meet the needs of all CYFD program areas and their clients. EPICS is a multi-year, phased project with a current budget of $10.5 million. 3

4 EPICS Master Project Certification Requests EPICS Phase 1 – Provider Management  Change Request  Requested 4/13/13 - Increase Budget $80.0 (federal funding – encumbered)  Removed Automated SHARE interface from Phase 1 - Implemented Contingency Plan EPICS Phase 3 – Service Management  Certification and Release of Funds  FY14 C-2 Request – Fully Funded $3,454.2  Timeline FY14-FY15 EPICS Phase 3 – Race to the Top  Certification and Release of Funds  Federal Grant - $4,700.0  Timeline FY14-FY17 4

5 EPICS Master Project Phase 1 Phase 1 Provider Management  Background Check and Child and Adult Food Program  Accomplishments  Software Complete  Includes CAaNES Security Audit  Pilot – July 2013  Includes External Food Program Providers  Production Implementation – October

6 EPICS Master Project Phase 2 Phase 2 Client Management  Client - Foundational Components  Accomplishments (FY13)  Planning Complete  Implemented 2 Iterations  Client and Staff Management  Implementation (FY14)  Additional Iterations Scheduled  Scope will be modified to include automated SHARE interface  Production Implementation of components will occur as functionality is complete 6

7 EPICS Master Project Phase 3 Phase 3 Service Management FY14 C-2 Request - $3,454.2  Includes Multiple CYFD Standalone Systems  Juvenile Justice Facilities  Expanded Background Check Functionality  Domestic Violence  Planning (FY14)  Certification and Release of Funds  Workflows  Planning Phase (July 2013 – September 2013)  Contracts  Implementation (FY14/FY15)  Development (October 2013 – June 2015) 7

8 EPICS Master Project Phase 3 Phase 3 Race to the Top FY14-FY17 Federal Grant - $4,700.0  Includes Early Childhood Services  Child Care Replacement (FACTS)  Pre-Kindergarten  Race to the Top Components  Planning (FY14)  Certification and Release of Funds  Workflows  Planning Phase (July 2013 – September 2013)  Contracts  Implementation (FY14-FY17)  Child Care  Development (October 2013 – June 2016)  Pilot (July 2016-Sept 2016)  Production (October 2016)  Pre-K  Development (July 2016-June 2017)  Pilot (July 2017-Sept 2017)  Production (October 2017) 8

9 EPICS Master Project Future Phases FY15 C-2 Funding Request  Request funding to include FACTS Juvenile Justice functionality  Development (July 2014 – June 2016) FY15 Protective Services – Federal Planning (SACWIS Compliance)  Submit Federal Advanced Planning Document FY16 C-2 Funding Request  Request funding to include FACTS Protective Services functionality 9

10 EPICS Master Project Timeline 10

11 Questions? 11


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