What credentials do I have? TEC Chair… 4 groups, 3 ½ days of meetings every month, 33 121s, full groups (interviewing and selecting), Chair Advisory Board, member of CTG (1/2 day each month) Own 2 franchised businesses Average 20-25 consulting days per year ex TEC Play 50-60 rounds of golf per year Vacation time (2-4 weeks per year) Fantastic wife + 3 married children + 6 grandchildren I owned/taught priority management for over 10 years …And considering another business to franchise!!!
THE FORMULA THAT WILL CHANGE YOUR WORLD… RESULTS = TASK + SKILLS + TOOLS
RESULTS = The RIGHT Task + The RIGHT Skill + The RIGHT Tool
RESULTS = Doing the RIGHT thing… …the RIGHT way… …using the RIGHT Tool
YOU ONLY DO THREE THINGS EACH DAY… Attend meetings…
YOU ONLY DO THREE THINGS EACH DAY… Perform a known task…
YOU ONLY DO THREE THINGS EACH DAY… Handle unexpected events
THE ONLY DIFFERENCE BETWEEN THE CEO AND OTHERS IN THE ORGANIZATION IS THE TIME SPENT IN EACH!!
80% of what you do everyday is habit… good or bad!
TOP TEN TIMEWASTERS Shifting Priorities/Crisis Management Telephone Interruptions/E-Mail Lack of Priorities/Objectives Attempting too much Drop-in visitors Ineffective Delegation Cluttered desk… losing things Lack of self discipline… procrastination Inability to say NO Poorly run meetings
So… How do you choose what is the Right Thing? Planning based on priorities… What do you, or your company want to accomplish with your life/efforts, i.e. what is your vision? What can you do this year to make progress on that vision? What can you do this month to make progress on that vision? What can you do this week to make progress on that vision? What can you do today, right now, to get what you want from your life? Therefore, whatever you are doing, right now, should give you the life you want… if not, stop doing it!
SETTING PRIORITIES… The process of making the tough but required decision of what is most important to you… … and sticking with that decision and resulting action until it is done.
Important and Urgent Important And Not Urgent Urgent and Not Important Not Urgent and Not Important Important Urgent
A Important and Urgent B Important And Not Urgent Important Urgent
Ivey Lee and Charles Schwab Make a list of things to do. 80% Set priorities and work on the most important until it is completed. 40% Do it every day! 20% Do for 30 days. Send a check for what you think the advice was worth. $25,000
A = Commitments and promises due today; negative consequences if not completed. B = Anything important but not due today.
ROAD RULES ( cannot be broken!) When you think of something, write it down… NOW! Plan each day… the day/evening before.
What does it mean to plan the next day? Determine what time sensitive commitments or appointments you have made and block the time. Determine what activities you plan to attempt in between those appointments. Those who do not plan over-estimate the time available to complete their to-dos. The average person is interrupted 50% of each day.
WHAT CAN YOU CONTROL? Where you commit your time, i.e. appointments with others and yourself The activities you choose to do, i.e. the to-do list How you handle information… how you receive it, where you store it and where you can retrieve it Your workspace… organized or chaotic?
DELEGATION Plan before you delegate…What are you going to delegate? What do you expect and by when? Assign the delegation… delegate to people who can actually do the job Tell them why it is important to you Set a due date and communicate expectations in writing
DELEGATION Ask what they need to accomplish the task and/or what could get in their way… deal with any obstacles. If the delegation has a long time frame, set checkpoints and follow-up to determine, at that time, if anything will prevent on-time completion REWARD/RECOGNIZE… results that get recognized get repeated!!
DESK/PAPER/E-MAIL MANAGEMENT DO IT DUMP IT DELEGATE IT DECIDE WHEN YOU WILL DO IT… AND FILE
THE TOOL QUESTION… Paper Pocket Electronic Blackberry Phones PDAs Computers Online Laptops
HOW DO YOU DO ALL THIS? Your UNIQUE ABILITY… - Dan Sullivan, The Strategic Coach
WHAT IS YOUR JOB? 1.Establish and communicate the vision, mission and values/culture of the organization. 2.Hold everyone accountable for agreed upon results 3.Establish and maintain the key relationships critical to the organization 4.Choose and develop your direct reports
BALANCE Work Family Physical Learning Spiritual Social