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Air Education and Training Command I n t e g r i t y - S e r v i c e - E x c e l l e n c e Time Management MSgt Pablo Morales HQ AETC/LG-EM 05 Sep 2002.

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Presentation on theme: "Air Education and Training Command I n t e g r i t y - S e r v i c e - E x c e l l e n c e Time Management MSgt Pablo Morales HQ AETC/LG-EM 05 Sep 2002."— Presentation transcript:

1 Air Education and Training Command I n t e g r i t y - S e r v i c e - E x c e l l e n c e Time Management MSgt Pablo Morales HQ AETC/LG-EM 05 Sep 2002

2 TEAM RANDOLPH NCO ORIENTATION COURSE TIME MANAGEMENT

3 TEAM RANDOLPH NCO ORIENTATION COURSE OVERVIEW u DEFINITION u TIME WASTERS u TIME MANAGEMENT TOOLS u USING DELEGATION u VIDEO, PARETOS PRINCIPLE

4 TEAM RANDOLPH NCO ORIENTATION COURSE DEFINITION: The effective use of techniques and tools to fully maximize professional and personal time in the accomplishment of established goals

5 TEAM RANDOLPH NCO ORIENTATION COURSE TIME WASTERS INTERNAL WASTERS – Procrastination – Coffee breaks – Lack of priorities – Socializing – Open-Door Policies

6 TEAM RANDOLPH NCO ORIENTATION COURSE TIME WASTERS INTERNAL WASTERS – Misplaced items – Poor organization – Lack of self-discipline – Poor filing techniques – Telephone interruptions – Poor communications – Inability to say NO

7 TEAM RANDOLPH NCO ORIENTATION COURSE TIME MANAGEMENT TOOLS SETTING GOALS PRIORITIZING PLANNING ORGANIZING

8 TEAM RANDOLPH NCO ORIENTATION COURSE TIME MANAGEMENT TOOLS SETTING GOALS – IDENTIFY AREAS OF CONCERN – SOLICIT (UP & DOWN) FEEDBACK – WRITE YOUR GOALS DOWN TARGET DATE OF COMPLETION DESIRED OUTCOME SPECIFIC AND MEASURABLE

9 TEAM RANDOLPH NCO ORIENTATION COURSE TIME MANAGEMENT TOOLS PRIORITIZE YOUR GOALS – DEFINE IMMEDIATE/URGENT GOALS – DEFINE LONG TERM GOALS – DEFINE NICE TO HAVE GOALS – WRITE IT DOWN TODAY BE REALISTIC WITH TARGET DATES IDENTIFY POTENTIAL ROAD BLOCKS

10 TEAM RANDOLPH NCO ORIENTATION COURSE TIME MANAGEMENT TOOLS PLAN GOAL ACCOMPLISHMENT – UTILIZE THE TEAM APPROACH – SOLICIT FEEDBACK QUESTIONNAIRES DISCUSSION THIRD PARTY DISINTERESTED REVIEW – BREAK IT DOWN INTO BITE SIZE CHUNKS – PLAN TO MEASURE THE RESULTS

11 TEAM RANDOLPH NCO ORIENTATION COURSE TIME MANAGEMENT TOOLS ORGANIZE FOR SUCCESS – ARRANGE GOALS DAILY GOALS WEEKLY GOALS MONTHLY GOALS SEMI/ANNUAL ECT. – PROGRAM INTERRUPTION TIME (EXPECT IT!)

12 TEAM RANDOLPH NCO ORIENTATION COURSE TIME MANAGEMENT TOOLS INBOXES – REVIEW ALL PENDING WORK ITEMS – PRIORITIZE TO DO LIST – REVIEW

13 TEAM RANDOLPH NCO ORIENTATION COURSE DELEGATION SELECT THE CORRECT PERSON(S) – USE TEAMS WHERE POSSIBLE – ESTABLISH TEAM LEADER RESPONSIBILITY VS. AUTHORITY TASKS EQUAL EXPERIENCE LEVEL ESTABLISH DEADLINES GIVE CLEAR INSTRUCTIONS FOLLOW-UP/FEEDBACK

14 TEAM RANDOLPH NCO ORIENTATION COURSE PARETOS PRINCIPLE Eighty percent of the results or value are achieved through/by twenty percent of the activities/people. – 80% of sales are made by 20% of salesmen – 80% of absenteeism results from 20% of employees – 80% of sick leave is taken by 20% of workers – 80% of group discussion is presented by 20%

15 TEAM RANDOLPH NCO ORIENTATION COURSE PARETOS PRINCIPLE Eliminate the Trivial Many 80% and focus on the Vital Few 20% Review your activities and determine which are the Vital Few that will provide the maximum value towards accomplishing our most desired goals.

16 TEAM RANDOLPH NCO ORIENTATION COURSE BALANCE? -Balance is something you can achieve -Allow others to share the load -Let go of unrealistic goals and priorities -Act on your goals/priorities -No is a word you can learn to say -Communicate effectively to strengthen relationships -Expect and plan for the unexpected

17 TEAM RANDOLPH NCO ORIENTATION COURSE Conclusion Time Management begins and ends with the individuals efforts to plan, organize and control the valuable asset of time.

18 TEAM RANDOLPH NCO ORIENTATION COURSE Questions?


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