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TIME MANAGEMENT. WHAT IS TIME MANAGEMENT? 1) IT IS A DISCIPLINE WHICH WITHIN ITSELF REQUIRES PRACTICE AND PATIENCE.

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Presentation on theme: "TIME MANAGEMENT. WHAT IS TIME MANAGEMENT? 1) IT IS A DISCIPLINE WHICH WITHIN ITSELF REQUIRES PRACTICE AND PATIENCE."— Presentation transcript:

1 TIME MANAGEMENT

2 WHAT IS TIME MANAGEMENT? 1) IT IS A DISCIPLINE WHICH WITHIN ITSELF REQUIRES PRACTICE AND PATIENCE.

3 2) IT IS A BALANCE BETWEEN 2) IT IS A BALANCE BETWEEN ORGANIZATION AND ORGANIZATION AND EFFECTIVENESS. EFFECTIVENESS. 3) TIME MANAGEMENT IS MAKING 3) TIME MANAGEMENT IS MAKING THE RIGHT CHOICES THE RIGHT CHOICES

4 TIME NUTS THESE ARE POTENTIALLY VALUABLE TRAITS TURNED INTO LIABILITIES. 1.OVERORGANIZED PERSON A. ALWAYS MAKING LISTS, UPDATING AND LOSING DATA.

5 B. MAKING SURE EVERYTHING IS COVERED. IS COVERED. C. MORE INTERESTED IN FEELING ORGANIZED THAN FEELING ORGANIZED THAN ACTUALLY DOING ANYTHING. ACTUALLY DOING ANYTHING.

6 2. THE OVERDOER 2. THE OVERDOER A. DOING TOO MANY THINGS AT A. DOING TOO MANY THINGS AT ONCE WITH LITTLE QUALITY. ONCE WITH LITTLE QUALITY. B. MANY TIMES GOING IN THE B. MANY TIMES GOING IN THE WRONG DIRECTION DUE TO WRONG DIRECTION DUE TO THE LACK OF PLANNING. THE LACK OF PLANNING.

7 3) THE TIME NUT A. MUST ACCOUNT FOR EVERY SECOND. EVERY SECOND. B. WORRIES ABOUT OTHERS WASTING TIME. OTHERS WASTING TIME.

8 TIME MANAGEMENT DISCIPLINE IN ORDER TO BE EFFECTIVE IN YOUR TIME MANAGEMENT YOU SHOULD FOLLOW THIS PATTERN: A. TRANSISTION TIME (QUIET TIME) 1. NOT TO BE DISTURBED

9 2. USUALLY BEGINS WHEN YOU 2. USUALLY BEGINS WHEN YOU AWAKEN AND ENDS WHEN AWAKEN AND ENDS WHEN YOU BEGIN WORK. YOU BEGIN WORK. 3. MAY BE FOUND DURING THE 3. MAY BE FOUND DURING THE DAY DAY

10 4. WHILE DOING OTHER ACTIVITIES, SHAVING, JOGGING, COMMUTING.

11 AVAILABILITY OF TIME WE MUST MAKE TIME THROUGHOUT THE DAY FOR THE FOLLOWING: 1.TIME TO BE AVAILABLE FOR OTHERS 2. UNINTERRUPTED TIME

12 PRIME TIMES THERE ARE TWO TYPES OF PRIME THERE ARE TWO TYPES OF PRIME TIMES: TIMES: 1.INTERNAL..THESE ARE BLOCKS 1.INTERNAL..THESE ARE BLOCKS OF TIME WHEN YOU DO YOUR OF TIME WHEN YOU DO YOUR BEST WORK. (EX. 7-10AM) BEST WORK. (EX. 7-10AM)

13 2. EXTERNAL..THESE ARE BLOCKS OF TIME WHEN YOU BLOCKS OF TIME WHEN YOU DEAL WITH OTHERS ON THE DEAL WITH OTHERS ON THE JOB OR SOCIALLY. JOB OR SOCIALLY.

14 TIME SHARING LEARNING TO SAY NO! LEARNING TO SAY NO! HOW MANY TIMES HAVE YOU HOW MANY TIMES HAVE YOU BEEN WORKING ON AN BEEN WORKING ON AN IMPORTANT PROJECT ONLY TO IMPORTANT PROJECT ONLY TO HEAR DO YOU HAVE A MINUTE? HEAR DO YOU HAVE A MINUTE?

15 ALMOST ALL THE TIME. WELL ALMOST ALL THE TIME. WELL HERE ARE TWO WAYS TO REPLY. HERE ARE TWO WAYS TO REPLY. 1. CAN WE REALLY DO THIS IN A 1. CAN WE REALLY DO THIS IN A MINUTE? MINUTE? 2. I HAVE A MINUTE NOW, BUT IF 2. I HAVE A MINUTE NOW, BUT IF IT TAKES LONGER WE WILL IT TAKES LONGER WE WILL HAVE TO DO IT LATER. HAVE TO DO IT LATER.

16 WHAT IS THE BEST USE OF YOUR WHAT IS THE BEST USE OF YOUR TIME RIGHT NOW? TIME RIGHT NOW? DEPENDING UPON WHERE YOU DEPENDING UPON WHERE YOU MAY BE THROUGHOUT YOUR MAY BE THROUGHOUT YOUR DAY YOU MUST TRY AND THINK DAY YOU MUST TRY AND THINK WHAT COULD I BE DOING. WHAT COULD I BE DOING.

17 YOU MAY FIND YOURSELF YOU MAY FIND YOURSELF WAITING FOR A RIDE OR WAITING FOR A RIDE OR SITTING IN A DOCTORS OFFICE. SITTING IN A DOCTORS OFFICE. THESE ARE GOLDEN THESE ARE GOLDEN OPPORTUNITES TO CATCH UP OPPORTUNITES TO CATCH UP ON SOME READING AND OTHER ON SOME READING AND OTHER PROJECTS. PROJECTS.

18 ORGANIZATION OF PAPER,MAIL AND MEMOS WHEN FACED WITH WHEN FACED WITH ORGANIZATION OF PAPER ORGANIZATION OF PAPER FOLLOW THIS ADVICE: FOLLOW THIS ADVICE: 1.HANDLE EACH PIECE OF PAPER 1.HANDLE EACH PIECE OF PAPER ONLY ONCE. RESPOND ONLY ONCE. RESPOND IMMEDIATELY WHEN POSSIBLE. IMMEDIATELY WHEN POSSIBLE.

19 2. PUT YOUR FILES IN PRIORITY ORDER. A. ACTION FILE, TO DO IMMEDIATELY. IMMEDIATELY. B. INFORMATION FILE, TO READ OR ACT ON SOON. READ OR ACT ON SOON. C. DEFERRED FILE, TO BE DONE ON LEISURE TIME DONE ON LEISURE TIME IF AT ALL. IF AT ALL.

20 THE TO DO LIST BASIC AS A, B, C. BASIC AS A, B, C. A. MAKE A CHECK LIST EACH A. MAKE A CHECK LIST EACH DAY OF ITEMS T0 BE DONE. DAY OF ITEMS T0 BE DONE. TRY TO CHECK OFF AS MANY TRY TO CHECK OFF AS MANY ITEMS AS POSSIBLE, TRY FOR ITEMS AS POSSIBLE, TRY FOR A NO MISS DAY. A NO MISS DAY.

21 1. THERE IS TREMENDOUS SENSE OF PERSONAL SATISFACTION IN CROSSING ITEMS OFF THE LIST.

22 PRIORITIZE ITEMS LIKE THIS: AS….YIELD MOST VALUE BS….MEDIUM VALUE CS….LOW VALUE

23 1.FURTHER BREAKDOWN MAY BE DONE, A-1, A-2, B ITEMS MAY CHANGE FROM DAY TO DAY. TODAYS AS DAY TO DAY. TODAYS AS MAY BECOME TOMORROWS MAY BECOME TOMORROWS CS DUE TO OUTSIDE CS DUE TO OUTSIDE FACTORS. FACTORS.

24 THE BATTLE OF THE AS VS. THE CS. LETS FACE IT MOST OF US LETS FACE IT MOST OF US WOULD RATHER DO CS THAN WOULD RATHER DO CS THAN AS. WHY IS THIS? AS. WHY IS THIS? A. A ITEMS MAY NEVER HAVE A. A ITEMS MAY NEVER HAVE BEEN DONE BEFORE AND BEEN DONE BEFORE AND THEREFORE SEEM MORE THEREFORE SEEM MORE DIFFICULT. DIFFICULT.

25 B. C ITEMS TEND TO BE THOSE B. C ITEMS TEND TO BE THOSE ITEMS WHICH HAVE BEEN ITEMS WHICH HAVE BEEN DONE BEFORE AND DONE DONE BEFORE AND DONE WELL. WELL.

26 DEALING WITH A UNPLEASANTNESS OK, THERE IS NO GETTING AROUND IT YOU MUST DO THOSE AS. SO, HOW CAN WE ACCOMPLISH IT. CAN WE ACCOMPLISH IT. 1. DEAL WITH THE UNPLEASANTNESS DIRECTLY.

27 2. RECOGNIZE THE GREATER UNPLEASANTNESS THAT RESULTS IN THE DELAY. UNPLEASANTNESS THAT RESULTS IN THE DELAY. 3. CREATE ENTHUSIASM THAT COUNTERBALANCES THE COUNTERBALANCES THE UNPLEASANTNESS. UNPLEASANTNESS.

28 SET UP MILESTONES ON A LONG SET UP MILESTONES ON A LONG A PROJECT AND GIVE A PROJECT AND GIVE YOURSELF A YOURSELF A REWARD! REWARD!

29 THE SWISS CHEESE APPROACH ANYTIME YOU HAVE A HARD TO DO OR HARD TO GET STARTED A PROJECT, TAKE SMALL BITES. DONT TRY TO DO IT ALL AT ONCE.

30 WHEN YOU HAVE FINALLY DECIDED TO DO THE PROJECT CONSIDER THIS: 1.WHEN TO START 2.WHAT TO DO FIRST. 3. TIME REQUIRED TO COMPLETE.

31 4. INFORMATION NEEDED 5. EQUIPMENT OR MATERIALS NEEDED 6. OTHERS INVOLVED IN THE PROJECT

32 IN CONCLUSION: DO YOUR BEST AND CONSIDER IT A SUCCESS!

33 GOOD LUCK WITH YOUR YEAR AS A DISTRICT OR CLUB LEADER.


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