Presentation on theme: "Welcome to VOICEMAIL USER TRAINING V8+ PowerPoint. Press any key to continue."— Presentation transcript:
Welcome to VOIC USER TRAINING V8+ PowerPoint. Press any key to continue
Voic Contents Click the box to view the headings contents Further documentation is available on the CD shipped with the system PowerPoint and User Guide
Step 1 Dial the Voic Group. E.g. 622 Enter your 4 digit security (if asked) 9 plus your extension number (eg. 9EEE) Welcome The Voic Tour
Step 2 Listen to the voice prompts Step 3 Select the Special Functions option to allow you to enter your Greeting Messages - press 9 Special Functions Menu * 0 # RETRIEVE VM INTERN VM ABSENT SPECIAL FUNC EXIT
Step 4 Press 1 to listen to your existing greeting message Press 2 to record your greeting message Press 3 to delete your greeting message (eg. Hi, youve reached the voic of YOUR NAME. Please press zero to return to the operator, or leave your message after the tone. Thank you) The Greeting Message * 0 # LISTEN GREETING RECORD GREETING EXTERN PHONE EVN ENABLE EXIT DELETE GREETING XFER PHONE CHANGE PASSWORD
Sample Greeting Messages Please note the position of the press 0 option within the message. Dont leave it till the end of your message as an option. Hi, youve reached the voic of YOUR NAME. You may contact me on , or please leave your message after the tone, and press star to finish. Thank you. You have reached the voic of YOUR NAME. Press 0 now to return to the operator, or leave your message after the tone. Thank you.
Flashing MSG LED A Message Arrives Press the Call Back button or dial Voic Hunt No. 622 MSG: 622 on LCD and Call Back flashing
Step 1 Dial the Voic No. E.g. 622 Enter your security code Step 2 Select option 1 - press 1 To Retrieve Voic from Handset * 0 # RETRIEVE VM INTERN VM ABSENT SPECIAL FUNC EXIT
New messages (number). Archived messages (number). To listen, press 2. To select the next message, press 3. To select the previous message, press 1. To delete, press 9. To delete all, press 0 while service message is playing (you will be asked to confirm). To exit, press * until the Ariamail2 says Goodbye Retrieving Voic Internally * 0 # PREVIOUS PLAY DELETE EXIT NEXT DELETE ALL
To Retrieving Voic Externally 1.Dial in & wait for one of the following: a)Day or night message & then enter #321 b)Ask the operator to transfer to your extension during your greeting message enter #321 c)Phone your direct line & while the greeting message is playing, enter #321 Then follow the instructions as normal.
From the opening Menu - select Special Functions by pressing 9 Step 1 Press 5 to set up the phone number you wish to be contacted on - mobile or any external number. Step 2 Now to activate, press 7 and it will say external notification enabled to deactivate (now or later) press 7 again and it will say external notification deactivated External Notification * 0 # LISTEN GREETING RECORD GREETING EXTERN PHONE EVN ENABLE EXIT DELETE GREETING XFER PHONE CHANGE PASSWORD
From the opening Menu - select Special Functions by pressing 9 Step 1 Enter # plus your security code (Eg.#9EEE) Step 2 Enter your new 4 digit security code, then as asked, confirm your new security code Step 3 Enter 4 stars (****) and confirm, then you will no longer be asked for your security code. To change or delete your security code * 0 # LISTEN GREETING RECORD GREETING EXTERN PHONE EVN ENABLE EXIT DELETE GREETING XFER PHONE CHANGE PASSWORD
To return to the main menu click below Thank you